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Equitas Academy Charter School

Board Meeting

Date and Time

Thursday June 27, 2019 at 6:00 PM PDT

Location

1612 W. Pico Blvd., Los Angeles, CA 90015
PUBLIC COMMENT AT EQUITAS ACADEMY BOARD MEETINGS – An opportunity for the public, including those attending via teleconference, to address the Board regarding items listed on the agenda. Comments on an agenda item will be accepted during consideration of that item, or prior to consideration of the item in the case of a closed session item.  Members of the public who wish to speak on any item are requested to identify themselves and indicate on which agenda item they wish to speak. The Board will provide an opportunity for the public to speak for a maximum of three (3) minutes, unless granted additional time at the discretion of the Board. Members of the public who need a translator will be provided a maximum of six (6) minutes to speak.Testimony shall be limited in content to matters pertaining to Equitas Academy. The Board will not take any action on matters discussed during the public testimony period that are not listed on the agenda.

Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in a meeting of the Board of Directors, may request assistance in advance of the meeting by contacting Equitas Academy Charter School at 1700 West Pico Boulevard, Los Angeles, CA 90015 or by phone (213) 201-0440.

Agenda

      Purpose Presenter Time
I. Opening Items 6:00 PM
 
Opening Items
 
  A. Record Attendance and Guests   Claudia Sanii
  B. Call the Meeting to Order   Claudia Sanii
  C. Approve Minutes Approve Minutes Claudia Sanii 2 m
    Approve minutes for Board Meeting on May 23, 2019  
  D. Board Retreat Minutes Approve Minutes 5 m
    Approve minutes for Board Retreat on May 4, 2019  
II. Public Comment 6:07 PM
  A. Public Comment FYI Claudia Sanii
III. Consent Agenda
  A. Approval of FY 19-20 ExED Contract Vote Maggie Ford
   
  • ExED provides back-office business services to Equitas. The Board will vote on the contract for the 2019-20 fiscal year.
  
  B. Approval of FY 19-20 EPA Spending Plans for Equitas schools Vote Samira Estilai
   
The board will act on FY 19-20 Education Protection Account Spending Plans for Equitas Academy, Equitas #2, Equitas #3, Equitas #4 and Equitas #5.
 
  C. Approval of FY 19-20 Consolidated Application for Federal Funding Vote Samira Estilai
   
The board will decide whether to apply for federal Title funding for Equitas Academy, Equitas #2, Equitas #3, Equitas #4 and Equitas #5. 
 
  D. Certification of Signatures for Equitas #5 Vote Samira Estilai
   
  • Certifies the signatures of Board members and person(s) authorized to sign notices of employment, contracts, and orders drawn on the funds of the Equitas #5.
  • Puts on file with LACOE the verified signatures of all the board members as well as the signatures of the person or persons authorized to sign notices of employment, contracts and orders drawn on the funds of the school district.
  
  E. Approval of Resolution to Issue Funds for Equitas #5 Vote Samira Estilai
   
  • Authorizes LACOE to issue funds for Equitas #5 and that the funds be issued via Electronic Funds Transfer; allows for Equitas #5 to receive all state payments that flow from the state to the County Treasury.
  
  F. Approval of California State Teachers Retirement System Employer Paid Member Contribution Resolution Vote Samira Estilai
   
  • Authorizes Equitas #5 to make employee contributions to CalSTRS on behalf of its employees who are CalSTRS members.
  
  G. Approval of California State Teachers Retirement System of Pre-Tax Receivable Resolution for EQ5 Vote Samira Estilai
   
  • Affirms that in order to permit tax deferral for employee contributions to CalSTRS, employees shall enter into binding, irrevocable payroll deduction authorizations and shall not have the option of choosing to receive the amounts directly. Also affirms that these payroll deductions are designated as being picked up by the employer and paid by the employer in accordance with Cal STRS retirement plan requirements.
  
  H. Resolution to Delay the Opening of Equitas Academy #6 Vote Maggie Ford
   

The Board of Directors will vote to delay the opening of Equitas Academy 6.  The school will not open in September 2019 it will open in September 2020

  
  I. Approval of the General Insurance and Workers Compensation Insurance 19-20 Contract with Alliant Vote Maggie Ford
   
  • The Board will vote to approve the general liability and workers compensation contract for the 19-20 school year.
  
  J. Resolution of the Equitas Governing Board to Approve the Execution of the Loan Agreement Vote Maggie Ford
   
  • Resolution of the Equitas Academy Charter School Inc. Governing Board to Approve the Execution of the Loan Agreement with The California School Finance Authority on Behalf of Equitas Academy Charter School #5. 
  • Approves the execution of a loan agreement with the California School Finance Authority for a loan in the amount of $250,000 on behalf of Equitas #5.
  • Secretary must sign. 
  
  K. Employee Handbook Vote Nik Orlando
   
Board will vote on Employee handbook for FY19-20 pending review by legal counsel.
 
  L. Finance Handbook Vote Maggie Ford
   

Board will approve Finance handbook for FY19-20. 

  
  M. Student & Family Handbook Vote Maggie Ford
   
  • The Board will approve the Student and Family Handbook that includes annual policy review and approval for the following ( UCP, Volunteer, Suicide Prevention, Fiscal, Parent Involvement, Wellness, and Homeless policy). 
  
IV. Facilities
  A. Contract for Architect Services for 1612 W Pico Blvd Vote Maggie Ford
   
  • The Board will approve the contract for Architect Services for the development of the space to house EQ5 and EQ6
  
V. Compliance 6:07 PM
  A. LAUSD Oversight Report Discuss Maggie Ford 10 m
   
  • The COO will present the results of the LAUSD oversight visit for EQ, EQ2, EQ3 and EQ4. 
  
VI. Finance 6:17 PM
 
Finance
 
  A. Board Review of May 2019 Financials Vote Samira Estilai 15 m
   
  • Review of  Financial Package, including the Income Statements, Balance Sheet, Cash Flow, Variance Analysis, and Check Register.  
  
  B. Adoption of FY 19-20 Budget Vote Maggie Ford 20 m
   
The Board will review and adopt the FY19-20 budget for Equitas Academy Charter School Inc. inclusive of Equitas Academy, Equitas #2, Equitas #3, Equitas #4, Equitas #5 and the Network Office.
 
VII. Organizational Updates 6:52 PM
  A. Teacher Talent Strategy Discuss Malka Borrego 20 m
   
Presentation regarding teacher talent strategy for FY19-20.
 
  B. LCAP Vote Maggie Ford
   
  • The board will review the LCAPS for Eq, EQ2, EQ3, EQ4 and EQ5. 
  
VIII. Governance 7:12 PM
 
Governance
 
  A. Nominating Slate for FY19-20 Vote Oliver Bajracharya 5 m
   

The nominating slate for officers, committee and terms are presented for a board vote.

  
  B. Timeline for Setting Committee Goals for FY19-20 Discuss Oliver Bajracharya 10 m
IX. Resource Development 7:27 PM
  A. Development Dashboard FYI Claudia Sanii 10 m
   
Update from Development Committee of Give/Get and Fundraising event. 
 
  B. Development Committee Update Discuss Claudia Sanii 15 m
   
  • Review dashboard and year end fundraising strategy sprint
  
X. At Will Agreement 7:52 PM
  A. CEO At Will Agreement & Bonus Vote Aarthi Sowrirajan 5 m
   

Board will approve CEO compensation for FY19-20 and bonus for FY18-19. 

  
XI. Closing Items 7:57 PM
  A. Adjourn Meeting Vote