Final

ZEST Preparatory Academy Charter School

ZEST Preparatory Academy Governance Board Meeting

Published on October 21, 2025 at 4:18 PM EDT

Date and Time

Tuesday October 28, 2025 at 6:30 PM EDT

Location

3130 Golf Ridge Blvd. Douglasville, GA 30135

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 6:30 PM
  A. Record Attendance   Renee Davis 1 m
  B. Call the Meeting to Order   Brannon Jones 1 m
  C. Approve Minutes Approve Minutes Brannon Jones 2 m
    Approve minutes for ZEST Preparatory Academy Governance Board Meeting on September 29, 2025  
  D. Approve Minutes Approve Minutes Brannon Jones 2 m
    Approve minutes for ZEST Preparatory Academy Governance Board Meeting on August 26, 2025  
  E. Approve Minutes Approve Minutes Brannon Jones 2 m
    Approve minutes for Amended FY26 Budget Hearing #1 on July 17, 2025  
  F. Approve Minutes Approve Minutes Brannon Jones 2 m
    Approve minutes for ZEST Preparatory Academy Governance Board Meeting on May 20, 2025  
  G. Review & Approve Agenda Vote Brannon Jones 3 m
  H. Mission and Vision   Brannon Jones 3 m
  I. Public Comment   Abena Olugbala 3 m
II. Executive Directors Report 6:49 PM
  A. SY2025-26 FYI Monique Carruthers 5 m
   
  • Enrollment 
  • Attendance
  • The ZEST Connection - PTSO
  
  B. FYI: FY26 Academic Updates FYI Monique Carruthers 10 m
   
  • BOY Data
  • Academic Programming
  • Field Experience
  
  C. FYI: Operational Update FYI Monique Carruthers 5 m
   
  • FY26 SCSC Monitoring Prep & Dashboard
  • Human Resources 
  • Policy Updates
  
III. Governance Report 7:09 PM
  A. FYI: Governance Committee Updates Discuss Brannon Jones 15 m
   
  • Discussion — Board Member Recruitment
  • SCSC Visit 
  • Recommendation — School-based Field Experience
  • Policy Update Discussions
    • Meal Charge Policy 
    • Wellness Policy
    • Civil Rights Policy -update
    • Title IX Policy - update
    • FMLA Policy -update
    • Insurance Policy (Facility-based and employee Medical/Health benefits) - update
    • Debit, Credit, & P-Card Purchasing Policy - update
    • Bank Account Signer Policy
    • Auto Controls Policy
    • Bank Resolution Policy 
    • Board Financial Transition Policy 
    • Emergency Purchasing Policy Update
    • School Volunteer Training and Elgibility Requirements Policy 
    • School Health Nurse Program Policy
    • Identifying and Reporting Child Abuse Policy
    • Suicide Prevention Policy
    • Infectious Disease Policy
  
IV. Finance Report 7:24 PM
  A. FYI: September Financials FYI Candy Yu 10 m
   
  • September FY25 Budget
  • October Forecast 
  
  B. FY25 Audit FYI Candy Yu 3 m
   

Bambo Sonaike, CPA presenting FY25 Audit

  
  C. Action: FY25 Audit Vote Brannon Jones 5 m
  D. Facility Update FYI Monique Carruthers 5 m
   
  • Facility Visit
  • Short-term
  • Long-term
  
  E. Fundraising FYI Monique Carruthers 5 m
   
  • Power of 25 Spirit Week 
  
  F. FYI: FY25 Financial Provider Back-office Update FYI Brannon Jones 5 m
V. Governance Policy Approvals 7:57 PM
  A. Action: Consent Vote Vote Brannon Jones 5 m
   
  • Civil Rights Policy -update
  • Title IX Policy - update
  • FMLA Policy -update
  • Insurance Policy (Facility-based and employee Medical/Health benefits) - update
  • Debit, Credit, & P-Card Purchasing Policy - update
  • Emergency Purchasing Policy Update
  
  B. Action: Food and Nutrition Policies Vote Brannon Jones 3 m
   
  1. Meal Charge Policy
  2. Civil Rights Policy
  3. Wellness Policy 
  
  C. Action: Policy Votes Vote Brannon Jones 5 m
   
  • Bank Account Signer Policy
  • Auto Controls Policy
  • Bank Resolution Policy 
  • Board Financial Transition Policy 
  • School Volunteer Training and Elgibility Requirements Policy 
  • School Health Nurse Program Policy
  • Identifying and Reporting Child Abuse Policy
  • Suicide Prevention Policy
  • Infectious Disease Policy
  
VI. Closing Items 8:10 PM
  A. Adjourn Meeting Vote

ZEST Preparatory Academy Charter School is a K-5 elementary school community that provides an academically rigorous, supportive, and joyful learning environment to develop the leader inside every student for lifelong educational achievement and impactful community service.