Draft minutes from the August 22, 2023 Regular Board Meeting will be approved at the October 2023 Regular Board Meeting, as a quorum was not present. 

K. Caire welcomed Mr. Howard and explained that the Board will vote on his appointment in October, as a quorum was not present. 

Board members were introduced to Mr. Jerry Johnson,  parent to a One City 6th grade scholar. Mr. Johnson has a long career of serving the community and hopes to continue to do so as a member of One City's Board of Directors.

Mr. Johnson invited Board members to read the biography he shared and to contact him prior to the October Board meeting with any questions.

Board members will be asked to vote on Mr. Johnson's appointment to the One City Board at the meeting on October 24, 2023.

T. Jaeckle reviewed financial statements from August 2023 and explained that while revenue varies from month to month, expenses remain stable and steady. 

Expenses from June, July, and August of 2023 are similar to last summer's expenses. 

T. Jaeckle reported that One City started in June with about $2.1million in the bank and finished August at ~ $1.1million. Charter school payments are received in September. It is typical for a schools balance to run lower at the end of the summer.

T. Jaeckle provided an overview of One City's financial entities and explained how money that transfers between entities does not impact overall expenses or revenue.

K. Caire explained that the school will not fundraise for Phase II of renovations to complete the second and third floors of the facility until after it has saved enough for an operating cushion.

Board members will be asked to approve the September financial statements at the October 24, 2023 Board meeting, as a quorum was not present. 

K. Caire shared that Ms. Hodge and Ms. Allen joined the One City team in the fall of 2019 to provide leadership at the preschool and newly chartered elementary school. When the pandemic hit and schools shut down, Ms. Hodge and Ms. Allen agreed to stay on to help the preschool and elementary teams prepare to reopen school in the fall of 2020. Ms. Hodge and Ms. Allen provided leadership coaching and helped to fill holes in our team when needed.

Members of One City's Executive Team and Board of Directors shared memories and words of appreciation for Ms. Hodge and Ms. Allen's dedication to One City Schools, presented each with a plaque and thanked them for helping to build the foundation of One City Schools. 

Members of the Board and Executive Team also thanked Latoya Holiday who is leaving her position with One City Schools. Ms. Holiday navigated conversations with DPI and One City's authorizer, led One City's advocacy efforts alongside K. Caire, and managed compliance for the organization during her tenure as VP of Government Relations and Chief of Staff.

One City Schools will recognize the contributions of Dr. Noble Wray as Chair of the Board of Directors at the October 2023 meeting.

K. Caire provided an overview of One City's 10th anniversary event scheduled for next summer. 

July 30, 2024 will mark the 10th anniversary of One City Schools. After navigating many obstacles, including moving to 4 different buildings and surviving a global pandemic, One City Schools is the largest Black-owned entity (based on budget and number of team members) in Madison.

To celebrate this milestone, One City will host a major celebration and fundraiser, "Greater Madison's Homecoming," on July 12 and July 13, 2024. The goal of this event is to truly bring the community together around One City's children. We will ask businesses in the greater Madison area to charge a 5-10% upcharge (optional to patrons) to donate towards One City. Proceeds from the event will benefit One City's educational programming (25% towards reading enrichment, 25% towards STEM learning) and the renovation of the Broadway facility (50%).

One City is seeking a signature sponsor to donate $500,000 towards the event.

One City will explore the idea of hosting a similar event on an annual basis.

M. Hanson and T. Pedracine-Stewart both offered to join the event committee. All board members are invited to help, in whatever capacity they can.

Please review the department updates attached to the meeting packet.

Board members were asked to vote on the following motion: The Board will move to closed session, according to WI open meeting law, "A meeting may be convened in closed session under one or more of the exemptions provided in s. 19.85:

(f) Considering financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigation of charges against specific persons except where par. (b) applies which, if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person referred to in such histories or data, or involved in such problems or investigations.

The meeting adjourned after a brief session, as no vote was taken.