Packet ready

One City Schools

One City Regular Board Meeting

Published on July 26, 2021 at 11:29 AM CDT

Date and Time

Tuesday July 27, 2021 at 4:00 PM CDT

Location

Normally, we will meet at One City Schools, 2012 Fisher Street, Madison, WI 53713. However, due to COVID-19, we will meet by Zoom conferencing for this meeting.
Join the July 27, 2021 Board Meeting via Zoom at https://onecityschools.zoom.us/j/96414211790

 

Meeting ID: 964 1421 1790

 

Dial by your location
        +1 312 626 6799 US (Chicago)
        +1 646 876 9923 US (New York)
        +1 301 715 8592 US (Washington DC)
        +1 408 638 0968 US (San Jose)
        +1 669 900 6833 US (San Jose)
        +1 253 215 8782 US (Tacoma)
        +1 346 248 7799 US (Houston)

 

Agenda

      Purpose Presenter Time
I. Opening Items 4:00 PM
  A. Record Attendance   G.Wiseman 1 m
   
Roll call - take attendance of Board Directors.
  
  B. Call the Meeting to Order   N.Wray 1 m
  C. Approve Minutes from June 22, 2021 Regular Board Meeting Approve Minutes N.Wray 2 m
   
Board members will review and approve the minutes from the June 22, 2021 Board meeting.
  
II. One City Parent Board Member Input 4:04 PM
  A. One City Parent Update by Parent-members of One City's Board of Directors Discuss Parent Board Members 25 m
   
One City Schools has a strong foundation of active and engaged parents. Parent representatives who serve on One City's Board of Directors will have the opportunity to share an update with the Board on behalf of the One City parent-led Parent Council. 

 

Parent Board Members Ms. Toya Pedracine-Stewart, Dr. Wajiha Akhtar-Khaleel and Ms. Jodie Pope will present/lead the discussion, which will include shared concerns brought to them through their roles as Board members and leaders of the Parent Council. We will discuss appropriate channels for addressing these concerns.
  
III. Finance Committee: Discussion and Actions 4:29 PM
 

 
  
  A. Review and Approve One City's June 2021 Financial Report Vote T.Jaeckle, L.Lange, CEO 10 m
   
Leah Lange of Numbers 4 Nonprofits has prepared One City's June 2021 financial statements.

One City Treasurer and Finance Committee Chair, Torrey Jaeckle will present the statements and provide a review of our current financial performance. The Board will discuss and then vote to approve the financial statements. 
 
  B. Proposed Budgets for the 2021-22 School Year Discussion and Vote and Capital Campaign Discussion Discuss Kaleem Caire 60 m
   
One City CEO will present and lead discussion of the proposed budgets for our three schools and administration for the 2021-22 school year.  

Members of the Capital Campaign Committee planning team met on June 23rd, to begin development of plans, including how we will approach and work with local and national champions and local and national partners and sponsors to ensure that our goals are achieved.

The Campaign will be rolled out in phases, over a three year period. A robust staffing team is being created to fully support the work of the Committee.
 
IV. CEO Update and June 2021 Organizational Report 5:39 PM
  A. CEO Departmental Reports: Key Topics and School Highlights FYI Department Heads 1 m
   

For your information and review, attached to this agenda are the monthly departmental updates for May 2021 from One City's Executive Team:
  1. Family and Community Initiatives - Ms. Marilyn Ruffin 
  2. One City Expeditionary Elementary School - Mr. Faren D'Abell
  3. One City Preschool - Mr. Bryce Pickett
  4. New School Development - Ms. Devon Davis
  5. School Health, Facilities and Operations - Mr. David Stephan
  6. Fundraising and External Relations - Ms. Gail Wiseman
Please feel free to reach out to the appropriate team member above, or Kaleem, if you have questions. 
  
  B. One City Student Enrollment Update for the 2021-22 School Year FYI M.Ruffin 5 m
   
We continue to strive for full enrollment for the 2021-22 school year. As of July 25, 2021, 225 students are enrolled in the charter school:
4K – FULL with 38 students (+1 due to oversight in Powerschool) = 39
5K – FULL with 48 students • Grade 1 - FULL with 48 students
Grade 2 – 37 students (Target: 48)
Grade 3 – 37 students (Target: 48)
Grade 4 - 16 students (Target: 48)
 
  C. Facilities Report FYI David Stephan and Sallie Martyniak 10 m
   
On Monday, July 12, 2021 the City of Monona Planning Commission approved our Zoning Application, The Commission was unanimous in their support of our move to Monona.

The Operations Team will meet with staff next week to share how to prepare each classroom and office space for the move so that
all can enjoy their break and the move can happen while they are getting much needed rest.

Representatives from both JLA Architects and Findorff  joined the parent Zoom meeting in July and answered questions and addressed concerns our parents had about our temporary spaces and ongoing construction next fall. There will be opportunities
throughout the project for scholars, families, staff, board members, and community partners to provide input and, in some cases, put a physical “stamp” on the project. Staff will continue to meet with the experts at Findorff to discuss safe and appropriate ways to engage.

An LLC has been created to ensure separation of funds to be used toward the purchase and development/renovation of the new school. The Board will be asked to vote to retroactively approve creation of the LLC.

David Stephan and Salli Martyniak will report briefly on the work being done to obtain New Market Tax Credits. 
 
  D. Staffing Update FYI Kaleem Caire 5 m
   
In the past month, hiring efforts have focused on 2 preschool lead teachers, 2 preschool assistant teachers, 2 elementary lead teachers, 2 assistant cooks and 1 nursing assistant.

A two day orientation was held on July 21 and 22 for new teachers.  A follow up survey has been distributed and results are overwhelmingly positive. 
 
Onboarding processes for newly hired staff have been developed, and that process has begun. Helping to lead that process is our new HR Manager Ms. Jackie St. Onge. Her first day with us was June 1, 2021. Please join us in welcoming her to the One City team. Her email address is jstonge@onecityschools.org.
  
V. Other Business 6:00 PM
  A. Other Business Discuss Noble Wray
   
Review plans for the Celebration taking place at Penn Park from 7pm-9pm on July 30th.
 
VI. Closing Items 6:00 PM
  A. Adjourn Meeting Vote Noble Wray 1 m
For more information, please contact Gail Wiseman, Vice President of External Relations at gwiseman@onecityschools.org or (608) 514-6119.