Final

One City Schools

One City Regular Board Meeting

Published on January 24, 2021 at 11:45 AM CST
Amended on January 21, 2022 at 8:54 AM CST

Date and Time

Tuesday January 26, 2021 at 4:00 PM CST

Location

Normally, we will meet at One City Schools, 2012 Fisher Street, Madison, WI 53713. However, due to COVID-19, we will meet by Zoom conferencing for this meeting.
Join Zoom Meeting
https://onecityschools.zoom.us/j/93283395778?pwd=Nk9vTmhiTWRDRStYYUhXSlZZeXRRdz09
 
Meeting ID: 932-8339-5778
Password: 5382

Agenda

      Purpose Presenter Time
I. New Business -- Appointment of Treasurer/Finance Committee Chair
II. Opening Items 4:00 PM
  A. Record Attendance   Gail Wiseman 1 m
   
Roll call - take attendance of Board Directors.
  
  B. Call the Meeting to Order   Noble Wray 1 m
  C. Approve Minutes from October 27, 2020 Regular Board Meeting Approve Minutes Noble Wray 2 m
     
III. New Business: Appointment of Treasurer/Finance Committee Chair 4:04 PM
  A. Chair to Appoint Torrey Jaeckle at Treasurer and Finance Committee Chair Vote Torrey Jaeckle 5 m
   
Following the departure of former Finance Committee Chair Robert Beckman in the fall of 2019, Salli Martyniak agreed to serve as interim Chair. Salli is also an active member of the Facilities Committee. Torrey Jaeckle served in the role prior to Robert Beckman. Torrey has recently rejoined the One City Board of Directors and is willing to again assume the role of Treasurer and Finance Committee Chair.

 

Suggested motion: The Board approves Torrey Jaeckle to serve as the Treasurer of the Board of One City Schools, Inc. for the remainder of previous treasurer Bob Beckman's term, which ends in May 2021.

 

Note: The Board Chair has the authority to appoint all committee chairs. Appointments do not require a vote. Here is Torrey's LinkedIn page https://www.linkedin.com/in/torreyjaeckle and here is his Biography https://www.onecityschools.org/board-members/torrey-jaeckle.
  
IV. Guest Presentation 4:09 PM
  A. Report on One City's 2019-2020 Financial Audit by Wegner CPAs Discuss Scott Haumersen 20 m
   
Scott Haumersen, Partner at Wegner CPAs of Madison will report on the results of our 2019-20 financial audit.
  
V. Finance and Facilities Committee: Discussion and Actions 4:29 PM
 
The One City Facilities Committee has been actively searching for our home in 2021-22 and beyond.  Annette Gelbach, Principal with Key Commercial Real Estate has been retained to assist in our search.

 
 
  A. Review December 2020 Mid-Year Financial Report Vote Leah Lange, Torrey Jaeckle and Kaleem Caire 10 m
   
Nick Curran and Leah Lange of Numbers 4 Nonprofits have prepared our December 2020 financial statements. Account Leah Lange, Board member Torrey Jaeckle and CEO Kaleem Caire will review highlights form the financial statements with the Board. The Board will approve the financial statements after discussion. 
  
  B. Presentation of One City's 2020-21 Mid-Year Budget Discuss Kaleem Caire and Leah Lange 10 m
   
Every year, One City's CEO reviews the organization's Mid-Year Budget with the Board's Finance Committee at it's January committee meeting. One City's CEO will provide an overview of One City's mid-year financial position, and report on key decisions he and the Executive team are making to execute One City's goals and priorities for the 2020-21 school year, and beyond.
  
  C. One City Facility Search Vote Joe Krupp, David Stephan and Kaleem Caire 15 m
   
We will discuss the recent proposal by Urban Land Interest of Madison to grow in our current 450 Coyier Lane facility in South Madison. We will review the costs associated with the elementary school remaining at 450 Coyier Lane and the possibility of expanding into a new building on the site in the future. 

 

We will also discuss the pros and cons of looking into acquisition of the WPS building located at 1707 West Broadway, which could accommodate our growth through middle and high school. The Finance Committee discussed both at its recent meeting on January 19th, as did the Facilities Committee at its meeting on January 21st.

 

Both committees unanimously voted on the following motion, and are requesting that the full Board of Directors vote affirmatively on this motion as well:

 

The Motion the Board is being asked to consider: The Board of Directors gives its' approval to the CEO and Facilities Committee to move forward with discussions with WPS and its broker(s) about acquiring WPS property located at 1707 West Broadway. However, One City's Board of Directors will not commit to approving the acquisition of this facility until there is a solid budget and plan for renovating, financing and utilizing this facility moving forward. All of these activities will happen concurrently. 

 

Joining us to answer questions, if necessary, will be Annette Gelbach and Aimee Bauman of Key Commercial Real Estate of Madison, the firm One City has retained to help us identify, negotiate and acquire a facility for our school(s).
  
VI. One City Parent Board Member Input 5:04 PM
  A. One City Parent Update by Parent-members of One City's Board of Directors Discuss Parent Board Members 10 m
   
One City Schools has a strong foundation of active and engaged parents. Parent representatives who serve on One City's Board of Directors will have the opportunity to share an update with the Board on behalf of the One City parent-led Parent Council.

 

Parent Board Members Ms. Toya Pedracine-Stewart, Dr. Wajiha Akhtar-Khaleel and Ms. Jodie Pope will present/lead the discussion. 
  
VII. CEO Agenda and Report for January 2021 5:14 PM
  A. One City Schools 2020-21 Priorities, Goals and Action Plan FYI Kaleem Caire 5 m
   
Between July 2020 when One City's Board of Directors held its annual retreat and set the organizations' priorities for the 2020-21 fiscal year, and January 2021, One City's CEO guided the organization's leadership and team members through the process of developing goals, objections and action plans for One City's schools and administration for the 2020-21 school year.

 

Attached to this agenda, for Board member's review, are One City's Goals and Action Plan for the 2020-21 school year. Please reach out to Kaleem if you have questions. 
  
  B. CEO Report; Key Topics and School Highlights FYI Department Heads 1 m
   
For your information and review, attached to this agenda are the monthly departmental updates for January 2021 from One City's Executive Team:
  1. Family and Community Initiatives - Ms. Marilyn Ruffin 
  2. One City Expeditionary Elementary School - Mr. Faren D'Abell
  3. One City Preschool - Mr. Bryce Pickett
  4. New School Development - Ms. Devon Davis
  5. School Health, Facilities and Operations - Mr. David Stephan
  6. Fundraising and External Relations - Ms. Gail Wiseman
Please feel free to reach out to the appropriate team member above, or Kaleem, if you have questions. 
  
  C. Improving Staff Retention at One City Schools Discuss Kaleem Caire 20 m
   
One City's CEO will provide an overview of what One City is doing to recruit, onboard, develop and retain effective and dedicated team members with the goal of positively impacting student achievement and operating notable, high quality schools. He will cover the following topics:
  1. One City's Talent Management and Onboarding Process
  2. One City's Hiring Process for 2021-22 School Year (and ways Board members can help)
  3. Hiring One City's first HR Manager and VP of Government Relations (Progress Update) 
  4. Addressing the Educator Pipeline Challenge: Plans to Recruit, Hire and Develop Diverse One City Staff
  
  D. Discuss and Vote on the Submission of One City's Applications to UWSA and Wisconsin's DPI Vote Kaleem Caire, Devon Davis and Faren D'Abell 15 m
   
One City's CEO, School Developer and Elementary School Principal will provide an overview of One City Preparatory Academy (OCPA) and the timeline for developing and opening this grade 6 through 12 school in the fall of 2022. The CEO will also request that the Board approve One City's submission of its final application to establish OCPA to the UW System Administration and Board of Regents, and its Charter School Implementation Grant application to the Wisconsin Department fo Public Instruction.

 

Parent Survey: We surveyed parents from December 22, 2020 through January 4, 2021. The results: 97% of One City parents who responded to our survey question, "Would you like to see One City offer a secondary (6 - 12) school?", said yes. [Number or respondents: 133, with 130 voting yes and 3 voting no]

 

So far, we have received Letters of Support for our application from:
  • Rebecca Blank, PhD, Chancellor, University of Wisconsin-Madison (final draft forthcoming)
  • Zach Brandon, President and CEO, Greater Madison Chamber of Commerce
  • Jack Daniels, PhD, President of Madison College
We have also requested Letters of Support from other community stakeholders, three One City Board members and two parents. 

 

Suggested Motion: The CEO is requesting that the Board give permission for One City staff to submit our final Phase 2 application to the UW System for One City Preparatory Academy (OCPA), and to apply for grants and fundraising to support the planning and development of the schools. A two-page description of OCPA is attached to this agenda. 
  
VIII. Other Business 5:55 PM
  A. Other Business Discuss Noble Wray 4 m
   
Suggest topics for future meetings. 
  
IX. Closing Items 5:59 PM
  A. Adjourn Meeting Vote Noble Wray 1 m
For more information, please contact Gail Wiseman, Vice President of External Relations at gwiseman@onecityschools.org or (608) 514-6119.