State Charter Schools Foundation of Georgia
Minutes
SCSF Monthly Executive Committee Meeting
Date and Time
Tuesday July 18, 2023 at 12:00 PM
Location
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Meeting ID: 856 7707 7619
Passcode: 458092
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Committee Members Present
C. Sears (remote), F. Konteh (remote), J. Louis (remote), M. Dudgeon (remote)
Committee Members Absent
A. Welcher, Y. Mack
Guests Present
M. Neely (remote)
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Minutes
II. Governance
A.
Approve FY24 Board Meeting and Executive Committee Meeting Dates
Board Meetings are held quarterly and in person, unless otherwise determined by the board. Meetings begin at 12:00 p.m.
Thursday
October 12
January 11
April 11
Executive Committee meetings are held monthly via Zoom, unless otherwise determined by the Executive Committee. Meetings begin at 12:00 p.m.
Tuesday
August 15
September 19
October 17
November 21
December 5
January 16
February 20
March 19
April 16
May 21
June 18
III. Financial Report
A.
Presentation of FY2023 Financial Reports
B.
Approval of FY2024 Budget
IV. Contracts & Grant Awards
A.
Approve Contracts for CSP Technical Assistance Providers
SCSF staff is proposing sole source contracts with the following nonprofit entities:
- Bellwether - $160,000
- Georgia Charter Schools Association - $160,000
- Lead with Excellence - $135,000
B.
Approve Contract with SCSC for Operational Support
The SCSC provides operational support for the SCSF through an annual contract and employment of the President & CEO. The FY2024 contract is for $132,500, payable upon providing required deliverables.
The staff has reviewed the contract and recommend that the Executive Committee approve the Board Chair to enter into this contract.
C.
Update on GEER II Subgrants
SCSF staff is reviewing the progress of all subgrantees. After July 24th, recommendations will be made for any subgrant award modifications. Three subgrantees have not yet made requests for funds.
V. Programs & Initiatives
A.
President's Report
Operations
- Welcome to new employee, Molly Gassman, Program Coordinator on July 24th.
- Official welcome to Annie Chen, who became the full-time Director of Operations on July 1st.
- The SCSF team moved into the new cowork space. New address: 2475 Northwinds Pkwy, Suite 200, Alpharetta, GA 30009 - office 230 New phone: 770-753-6464
- Migrated to new, upgraded QuickBooks with payroll and set up employer accounts, including health reimbursement plan and workers compensation insurance.
- Converting from Google Workspace to full Microsoft 365 environment and taking over all file storage from SCSC.
- Acquired new grantmaking software, WizeHive, that will be used for all programs from application to payments to monitoring. In the process of implementation.
- Purchased two laptops; returning tech equipment to SCSC.
Federal Grants
- CSP budget, logic model, and program objectives approved. Submitting Request for Applications for approval
- Michele and Annie attending CSP Project Directors meeting in D.C. this week.
- Carefully monitoring GEER II expenditures and preparing for budget amendment request and possible additional/reallocated subgrants. Expecting around $1 million of subgrant payment requests in July.
- Charter School 101 session to be held on July 27th at Serendipity Labs in Alpharetta.
Other Programs
- Book vending machines being delivered; ribbon cuttings to be scheduled in August.
- Secured donation of classroom set of Walking Classroom for Amana West through partnership with Alliance for a Healthier Generation
Joanne provided a review of the preliminary year-end financial reports. Audit activities will begin before the end of the month.
2023-06-30 - Financial Statements.xlsx