Approve minutes for SCSF Monthly Executive Committee Meeting on April 18, 2023. 

Board Meetings are held quarterly and in person, unless otherwise determined by the board. Meetings begin at 12:00 p.m.

Thursday

October 12

January 11

April 11

Executive Committee meetings are held monthly via Zoom, unless otherwise determined by the Executive Committee. Meetings begin at 12:00 p.m.

Tuesday

August 15

September 19

October 17

November 21

December 5

January 16

February 20

March 19

April 16

May 21

June 18

These preliminary year-end financial reports will be reviewed further and adjustments may be needed. Audit activities will begin before the end of the month.

Since we are starting CSP activities late for Year 1, we will attempt to expend Year 1 funds throughout FY2024 with additional opportunities for technical assistance and subgrants as we are able.

As a reminder, our fiscal year is July-June, and the federal fiscal year is October-September. Our federal grants are on the federal fiscal year.

SCSF staff are proposing sole source contracts with the following nonprofit entities:

• Bellwether - $160,000
• Georgia Charter Schools Association - $160,000
• Lead with Excellence - $135,000

The SCSC provides operational support for the SCSF through an annual contract and employment of the President & CEO. The FY2024 contract is for $132,500, payable upon providing required deliverables.

Staff have reviewed the contract and recommend that the Executive Committee approve the Board Chair to enter into this contract.

SCSF staff is reviewing the progress of all subgrantees. After July 24th, recommendations will be made for any subgrant award modifications.

Three subgrantees have not yet made requests for funds.

Operations

• Welcome to new employee, Molly Gassman, Program Coordinator on July 24th.
• Official welcome to Annie Chen, who became the full-time Director of Operations on July 1st.
• The SCSF team moved into the new cowork space. New address: 2475 Northwinds Pkwy, Suite 200, Alpharetta, GA 30009 - office 230 New phone: 770-753-6464
• Migrated to new, upgraded QuickBooks with payroll and set up employer accounts, including health reimbursement plan and workers compensation insurance.
• Converting from Google Workspace to full Microsoft 365 environment and taking over all file storage from SCSC.
• Acquired new grantmaking software, WizeHive, that will be used for all programs from application to payments to monitoring. In the process of implementation.
• Purchased two laptops; returning tech equipment to SCSC.

Federal Grants

• CSP budget, logic model, and program objectives approved. Submitting Request for Applications for approval 
• Michele and Annie attending CSP Project Directors meeting in D.C. this week.
• Carefully monitoring GEER II expenditures and preparing for budget amendment request and possible additional/reallocated subgrants. Expecting around $1 million of subgrant payment requests in July.
• Charter School 101 session to be held on July 27th at Serendipity Labs in Alpharetta.

Other Programs

• Book vending machines being delivered; ribbon cuttings to be scheduled in August.
• Secured donation of classroom set of Walking Classroom for Amana West through partnership with Alliance for a Healthier Generation.