Final

State Charter Schools Foundation of Georgia

SCSF Monthly Executive Committee Meeting

Published on August 16, 2023 at 9:45 AM EDT

Date and Time

Tuesday June 21, 2022 at 12:00 PM EDT

Location

virtual

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 12:00 PM
  A. Record Attendance   Christopher Sears 1 m
  B. Call the Meeting to Order   Christopher Sears
  C. Approve Minutes Approve Minutes Christopher Sears 1 m
   

Approve minutes from April 2022 Executive Committee Meeting. 

  
    Approve minutes for SCSF Monthly Executive Committee Meeting on April 19, 2022  
II. Financial Report 12:02 PM
  A. Presentation of May 2022 Financial Reports FYI Ted Beck 5 m
  B. FY2023 Budget Vote Ted Beck 10 m
   

The proposed FY2023 budget will be reviewed and discussed. If the committee is ready, the budget will be voted on for approval and adoption. 

  
III. Governance 12:17 PM
  A. Vote on Board Chair Vote Christopher Sears 5 m
   

Adria Welcher has been nominated as the board chair effective July 1, 2022. 

  
  B. Discuss Strategic Planning Discuss Adria Welcher 10 m
   

The committee will discuss the strategic planning process and set dates. 

  
  C. Review Purchasing Policy and Procedures Vote Ted Beck 10 m
   

Revisions are needed to the purchasing policy and procedures for practical reasons, given the increase in revenue and contract size. Recommended changes:

  • Allow the president to approve all purchases up to $25,000 and without limit for payment on contracts
  • Add a section about board approval of contracts
  • Revise requirement for two approvers for payments of less than $50,000
  
  D. Approve Contracts Vote Christopher Sears 8 m
   

All contracts are part of the Charter Growth Initiative funded by the GEER II grant.

  • Georgia Charter Schools Association - $645,009 - sole source - for Incubator services, facility/finance technical support for schools, communications lead
  • Flylight Creative - $20,200 - competitive bid - website, design services
  • Bellwether Education Partners - $384,000 - sole source - technical support for replicating/expanding schools based on existing program and success in other states
  • Lead with Excellence Institute - $200,000 - sole source - fellowship program for new charter school leaders
  
IV. Programs & Initiatives 12:50 PM
  A. Georgia Strategic Charter School Growth Initiative Discuss Michele Neely 5 m
   

We will discuss the current state of the initiative, including administrative tasks, partnerships, and timelines.

  
  B. Other Programs Discuss Michele Neely 5 m
   

An update will be provided on program activities.

  
V. Closing Items 1:00 PM
  A. Adjourn Meeting Vote Christopher Sears