Parker Performing Arts School
Minutes
Parker Performing Arts BOD Monthly Business Meeting
Date and Time
Tuesday December 5, 2023 at 5:45 PM
Location
THIS MEETING WILL BE HELD VIRTUALLY
Directors Present
E. Remington (A, #2) (remote), J. Adamson (A, #3) (remote), K. McDonald (E, #4) (remote), R. Sanchez (A, #8) (remote), S. Cooke (E, #6) (remote)
Directors Absent
C. Walker (E, #1), V. Olivas Smith (E, #7)
Directors who arrived after the meeting opened
K. McDonald (E, #4)
Ex Officio Members Present
P. Molfino (remote)
Non Voting Members Present
P. Molfino (remote)
Guests Present
T. Maestas (remote)
I. Opening Items
A.
Call the Meeting to Order
R. Sanchez (A, #8) called a meeting of the board of directors of Parker Performing Arts School to order on Tuesday Dec 5, 2023 at 5:47 PM.
B.
Record Attendance & Introduce/Recognize Visitors
C.
Reading of Vision and Mission
II. Approval of Consent Agenda
A.
Adoption of Agenda
R. Sanchez (A, #8) made a motion to accept agenda as written with amendments.
J. Adamson (A, #3) seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Approval of 11/7/23 PPA BOD Business Meeting Minutes
R. Sanchez (A, #8) made a motion to approve the minutes from Parker Performing Arts BOD Monthly Business Meeting on 11-07-23.
J. Adamson (A, #3) seconded the motion.
The board VOTED unanimously to approve the motion.
III. Public Comments/Scheduled Appearances
A.
Welcome scheduled guests and meeting attendees
None submitted
K. McDonald (E, #4) arrived at 5:49 PM.
B.
Public Comments
IV. Administration Reports
A.
PrinciPAL Update with Mr Molfino
For December
- Mill is set for compensation, teachers will get their amended information with their retroactive increase will be in Jan, and will go into effect in Feb
- Will be posted in Fina Trans on the website soon
- The count was revised by 1 student down to 619
- looking at some grant opportunities with consultant
- grant that matches funds
- looking for grants for large ticket items
- I-Ready testing in process
- Eval Cycles
- Shows almost every night for the next 13 nights
- Approximately 250 came through for the Art school
- another one in the spring is to be planned
- Winter Wonderland is coming up
- Holiday shareouts are coming up
- Personelle hired back Kevin with the MIL
- Possibly pulling in a second custodian
B.
Business Manager's Report
The finance committee will look over November information in December and present at the next meeting.
V. Actionable Items
A.
Review and Vote on revised budget
Discussion over changes presented in the budget
R. Sanchez (A, #8) made a motion to approve the budget as presented.
S. Cooke (E, #6) seconded the motion.
The board VOTED unanimously to approve the motion.
VI. Committee Reports
A.
Marketing Committee
By Director R Sanchez
- Up and running with our new partners - new social media to come out in the next few weeks
- focus on enrollment to take the burden off the committee
- marketing committee is still working within the community with news about the school
B.
Fundraising Committee
Provided by Directo S Cooke
- Spirit night on Thursday at Los Volcanos in connection with the formal day on 12/7/2023
- taco costume provided for drive line
- Second Spirit night with Chipotle on 12/19/2023 located on Parker and E470, Cottonwood
- 30% back from them
C.
Finance Committee
Provided by Director R Sanchez
- Auditor presentation at Feb Bussiness meeting (in person)
- materials to be provided in advance
Provided by Director JT Adamson:
- right in line with the budget
D.
SAC Committee
provided by Director K McDonald
- I-Ready
- Spoke to PCA representative to find out about the volunteer survey but have not yet heard back on the timing that they are requesting
- Fall Festival went over the budget
- lack of donations for Fall festival and Halloween share outs
- Fall Festival went over the budget
- Student surveys came back and would like to do a focus group with some students
E.
PCA Update
Provided by P Molfino
- PCA budget is healthy
- would like to do in a community activity very small scale
- winter share out is coming up
VII. Other Business
A.
Other Business/Actionable Items
DCSD meeting update
Director R Sanchez attended for PPA
- Biggest takeaway - the question of whether charter schools will leave the district since the state has decided to match funds from the MLO
- we have a charter-friendly school board and Superintendent
- Mike Peterson did address his recent resignation
B.
Plans for Next Meeting
- Dec working meeting discussion do we want to have one?
- decided to forgo per discussion
- The next meeting to take place in January
- dedicated to goals that were set earlier in the year
- Directo R Sanchez working on a blurb to go out to the community to try to generate interest in working on the grant committee
- will send it out to the board for feedback
- Finalizing our Strategic Plan for uploading to the website
VIII. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:21 PM.
Respectfully Submitted,
E. Remington (A, #2)
R. Sanchez (A, #8) made a motion to adjourn meeting.
J. Adamson (A, #3) seconded the motion.
The board VOTED unanimously to approve the motion.
Documents used during the meeting
- Board Update 23-24 (1).pdf
- Business Manager Update - December 2023.pdf
- PPA FY24 Propsed Budget 11.15.23.pdf
Read by Director JT Adamson