Parker Performing Arts BOD Monthly Working Meeting Minutes

June 20, 2023, 5:45-7:00 PM

Minutes Approved

Parker Performing Arts School

Minutes

Parker Performing Arts BOD Monthly Working Meeting

**VIRTUAL MEETING**

Date and Time

Tuesday June 20, 2023 at 5:45 PM

Location

PPA BOD Working Meeting
Tuesday, March 21 · 5:45 – 7:00pm
Google Meet joining info
Video call link: https://meet.google.com/yvv-zixe-idj
Or dial: ‪(US) +1 216-839-9654‬ PIN: ‪481 443 058‬#
More phone numbers: https://tel.meet/yvv-zixe-idj?pin=8404901589467

Directors Present

C. Walker (E, #1) (remote), E. Remington (A, #2) (remote), J. Adamson (A, #3) (remote), K. McDonald (E, #4) (remote), R. Sanchez (A, #8) (remote), S. Cooke (E, #6) (remote), V. Olivas Smith (E, #7) (remote)

Directors Absent

None

Ex Officio Members Present

P. Molfino (remote)

Non Voting Members Present

P. Molfino (remote)

I. Opening Items

A. Call the Meeting to Order

R. Sanchez (A, #8) called a meeting of the board of directors of Parker Performing Arts School to order on Tuesday Jun 20, 2023 at 5:57 PM.

B. Record Attendance & Introduce/Recognize Visitors

C. Reading of Vision and Mission

Read by Director K McDonald

II. Approval of Consent Agenda

A. Adoption of Agenda

Amended agenda at 5:53 pm MST

Moved by Director R Sanchez

seconded by Director JT Adamson

passed unanimously

B. Approval of 6/6/23 Business Meeting Minutes

R. Sanchez (A, #8) made a motion to approve the minutes from R Sanchez Parker Performing Arts BOD Monthly Business Meeting on 06-06-23.

V. Olivas Smith (E, #7) seconded the motion.

The board VOTED unanimously to approve the motion.

C. Mark 22/23 Approved Minutes as approved

looking for tech issues then to get up to date

III. Public Comments/Scheduled Appearances

A. Public Comments

none submitted

IV. Actionable Items

A. 23/24 Budget

Presented by Director JT Adamson

Extra revenue from events and rentals
change in PPR as described
salaries came in a little higher
- returning teachers next year bonus
- PTO
- Summer salaries
Property - clearing out somethings and improvements for next school year
- playground, kitchen
up 18k from amended budget returned into Fund balance
- 1.55 sitting in the budget
- supply chain issues on getting things for current fiscal year
no major changes just more concrete numbers
- operating metrics
  - 60 days of operating from reserves previously - 95 days cash on hand is current estimate

J. Adamson (A, #3) made a motion to approve 22/23 Supplemental Budget.

R. Sanchez (A, #8) seconded the motion.

The board VOTED unanimously to approve the motion.

B. New Oath Requirement for Charter Board Members

Bill passed for transparency of Board Members of charter schools signed by Governor Polis. In order to meet requirements the board will need to administer the public official oath of office

Member to administer the Oath of Office

Resolution to Designate Officers for Oath of Office to be passed on 06/20/2023

R. Sanchez (A, #8) made a motion to to pass Resolution TO Designate Officers to Administer Oath of Office to Members of the Board of Directors.

K. McDonald (E, #4) seconded the motion.

The board VOTED unanimously to approve the motion.

C. CRS 24-12-101

Oath Administered by Director R Sanchez and/or Director K McDonald to all Board Members

V. Other Business

A. Other Business/Actionable Items

Marketing has run ads in Parker, Highlands Ranch and Littleton
Preparing for the article in Parker Life Magazine
Live on 07/02/2023 (approximately) will update with different dates
Wont enroll more students after 10/01/2023
P Molfino has been re-contracted and evaluation has been completed

B. Plans for Next Meeting

Scheduled for 08/06/2023

VI. Closing Items

A. Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:28 PM.

Respectfully Submitted,

E. Remington (A, #2)

Documents used during the meeting

PPA FY23 Supplemental Budget (1).pdf
PPA May 2023 Financials (1).pdf