Read by Director K McDonald 

Move to adopt amended agenda as written by Director R Sanchez

seconded by Director S Cooke 

passed unanimously 

No guests on schedule tonight

none submitted

Update by P Molfino

• Finance situation working to final numbers beginning of June. 
• Working on finishing spending before June 1st
• FunRun approx 44K gross committed at this time
  • looking to push towards the 60k goal
• CMAS finished and immediately onto iReady 
•  627 enrollment on paper
• big tour on 04/19/2023
  • Ginny will be there
• Staff retention strong
• website
• PCA elections on Thursday
• New Family night on 10th - ask for Board members to join
  • Director K McDonald committed
  • second person please email to R. Sanchez and P Molfino

T Maestas

• Budget due to district on the 15th
• supplemental budget in June - must be in by June 30th
  • need to have a board meeting to vote on budget
    • plan for June Business meeting
• April financials in a couple of weeks and will have a bigger picture at that time

Update by Director K McDonald 

• Teacher and Elementary Surveys
  • Results of the survey discussed per the documents on agenda
    • teachers survey was overall positive in feedback
    • elementary survey also overall positive feedback 

Provided by Director R Sanchez

• Meeting with the magazine she has been working with was productive on ad space
  • update to be provided next meeting

No update at this time - scheduled for a monthly update from Committee Chair

Update provided by Director S Cooke

• Parry's Pizza night: $196.31 check
  • dine ins seem to do less business
    • options with a drive through seem to do better
    • developing schedule for next year to have out
• Working on building a Gala committee that is separate from the fundraiser committee 
• Dance nights with pre-purchasing bouquet fundraiser mostly done at the bigger shows now 
  • florist Bloom Town can pre-order bouquets with order forms to be picked up at different shows to be picked up 
  • maybe Fundraiser committee has smaller arrangements that would be available for purchase at smaller shows too
• Gallery night for potentially putting kids artworks onto various things such as mugs for potential fundraiser
• Boondocks night? 
  • presale tickets - $15-$20 back from ticket sales
    • 4 hours unlimited 
      • does not include arcade
    • Potentially Tuesday or Wednesday, last day Thursday also has a happy hour on it 
    • Sale for $35 
      • $22 to Boondocks $13 to the school
    • Look at a potential back to school night?
  • looking at logistics on how to run

Update provided by Director JT Adamson

• Finance sitting well - looking at ways to earn interest on money sitting in the account 
• looking at spending for the end of the year and opportunities for teacher retention

Director R Sanchez

• Please make sure they are completed ASAP

Director R Sanchez

• Invitation has been sent please respond ASAP
• Very important for full board to be present
• Prioritizing 23/24 initiatives
  • success plans begun for work on in this meeting
• Send information on actionable items to Director R Sanchez for inclusion in agenda

Presented by Director JT Adamson

• First draft - are aware there will have to be a revision later due to some things that are unknown that we are still waiting on
• 650 enrollment assumption - currently this is on the high end of enrollment
• Open for questions:
  • Mill levy numbers  not currently being worked into budget?
  • 9% raises preliminarily in line with district numbers
  • Was ERC eligibility looked into?
    • ERC looked into but are not eligible
  • Contingencies built in for legal and capital spending?
    • yes
• Motion to approve proposed 23/24 budget by Director JT Adamson
  • Seconded by S Cooke
  • passed unanimously 

Director R Sanchez

• Propose creation of policy that anytime having virtual meetings to record meetings for Board and Committee
  • not published on website
  • held and stored in the drive for ability to reference back to 
  • all meetings will need to have a disclaimer that the virtual meetings are being recorded
• Motion to create policy that all virtual committee meetings for all Board, PCA or Parker Performing Arts committee be recorded and stored in the school's Google drive 
• Seconded by Director V Olivas Smith
• Vote passed unanimously 

Update on PCA from Director V Olivas Smith 

• Election coming up 
• Parents coming with a lot of questions
  • Regarding election for PCA - voting via Survey Monkey
    • Only 1-2 days for the voting? Wondering if possible to keep open longer
      • will be kept open later due to going out later
    • Who is handling putting the survey out?
      • Kelly Berry
    • How will the results be handled/overseen?
      • administration will oversee results
    • Email to P Molfino in order to get more information/answers

• Please make sure to accept the meeting invitations in order to keep in compliance with transparency
• One meeting in June for recommendations and proposed budget
• Open Board Position as an appointed position
  • Community member - to join in August 

Virtual meeting panned for  May 16th 

• Volunteerism in the school survey 
  • the different places to volunteer broken out in the survey as areas of interest
  • how would you like to receive notification on volunteer opportunities 
  • timing and where are you available to volunteer
• Survey question, Why were you not able to complete your volunteer hours
  • Small children
  • work schedule
  • opportunities taken very quickly
  • Help Counter makes it very difficult to find opportunities
• Survey to be sent to P Molfino for approval and to be sent out

Motion to adjourn meeting by Director R Sanchez

Seconded by Director JT Adamson