Parker Performing Arts School
Minutes
Parker Performing Arts BOD Monthly Business Meeting
Date and Time
Tuesday April 4, 2023 at 5:45 PM
Location
Parker Performing Arts School
15035 Cpmpark Blvd
Parker, CO 80134
Room 140 unless stated otherwise on the meeting agenda
Directors Present
C. Thomas (A, #5), J. Adamson (A, #3) (remote), K. McDonald (E, #4), R. Sanchez (A, #8), V. Olivas Smith (E, #7)
Directors Absent
C. Walker (E, #1), E. Remington (A, #2), S. Cooke (E, #6)
Ex Officio Members Present
P. Molfino
Non Voting Members Present
P. Molfino
Guests Present
T. Maestas
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance & Introduce/Recognize Visitors
C.
Reading of Vision and Mission
II. Approval of Consent Agenda
A.
Adoption of Agenda
B.
Approval of 2/21/23 PPA BOD Working Board Meeting Minutes
Change dates
III. Administration Reports
A.
PrinciPAL Update with Mr Molfino
B.
Business Manager's Report
March financials will be handled on April 26th and presented in May
Proposed budget by April 15th, Adopted by May 30th
IV. Committee Reports
A.
School Accountability Committee (SAC)
2/3 responses on surveys for both parent and teacher. Will get the raw data tomorrow.
B.
Marketing Committee
Met with a publication here in Parker, Parker City Lifestyle Magazine. In discussion for pricing.
280,000 subscribers
Nieche 90 hits, 5 went to the enrollment page
C.
Grant Committee
Lacking participation. Reassessing and strategizing.
D.
Fundraising Committee
Raised $550 at Chipotle
Perry Pizza is Thursday
A shortfall in the fundraising committee line item hopes that it will be made up with the fun run.
Art gallery w/auction? At the school families purchase art. Or set pieces from plays.
E.
Finance Committee
Feb financials sitting 2.25m 1.78 last year. Total liabilities 401k down from 461k last year
Outstanding items- retention bonuses, science tables, kitchen, black box, spiderweb.
The committee will look at an investment account with no limitations or penalties for deposits or withdrawals. Double what our current percentage is.
Looking to adopt Wonders 1 year vs. 5 year is a $17k difference
Pricing out Pearson for 3 & 5 yrs as well
F.
PCA Committee
Searching for volunteers, difficulty staffing activities due to lack of parent participation.
Elections will be coming in April. Information needs to be disseminated ASAP, as elections will be on April 22nd. The election needs to be pushed; we must have a 30-day notice to the community.
The group is working towards increasing communication and inclusivity and becoming welcoming to additional members and volunteers.
Request SAC to do a specific volunteer-based survey- do you know what PCA, Sac, Board, and Committees are? What stops you from volunteering? What do these organizations do for you? How would you like to get involved?
V. Actionable Items
A.
Updated 23/24 SY calendar
B.
Board Member Training Modules
Must be completed ASAP
Must be posted in our Board on Track
C.
23/34 SY Board Strategic Meeting
August 6th 10-2
June- supplemental budget due
Fun run May 5th
Cmas started with Elementary and Middle
Registration for next year is 647 on paper
Shauna Williams will be the elementary assistant principal
Staff retention is really high
Website refresh 2-3 weeks out
I love PPA marketing campaign with Dottie
PCA elections coming up