Read by Director K McDonald

Motion to approve by Director R Sanchez

Seconded by Director C Walker Erickson

passed unanimously 

None submitted 

Restructure in order to be more efficient in working with our committee and specific initiatives

more planning and brainstorming then reports 

This month: Community engagement

How do we get more parents involved?

How do we determine where community members and potential leaders can participate? 

Initial Thoughts:

Parents feel it is closed off and there isn't room for them to come in and help or participate.

Volunteer coordinator?

Volunteer appreciation through the board to encourage more volunteerism

People feel like the committees do not feel welcome and feel like there is a lot of gatekeeping from current members. Feels a little cliquey 

Help Counter is not user-friendly - is there a better format for tracking hours and seeing what opportunities are available

Could the school reach out to let you know how many hours they have completed?

The parent survey is asking what barriers there are to volunteering

Board-level coordinator? 

Parents are aware that there is not a lot of accountability for not doing your hours

State legislation SB-23-080 - tax break up to $500 for completing volunteer hours

http://leg.colorado.gov/bills/sb23-080 

Actionable Ideas:

• Recognition/rewards for completing hours
  • Reward incentives need to be presented, and appreciation events ideas for volunteers 
• Board Committee? Need to coordinate with PCA 
  • Board looking for volunteers for the board committees whereas the PCA may be looking for volunteers for events and other activities. 
  • Establish a culture that allows for volunteerism to continue strongly into the future
  • Could that be an extension of the PCA liaison's role 
  • The board potentially being the overall coordinator for volunteerism with the PCA working in connection with the Board to identify and coordinate the volunteer possibilities for PCA and the Board opportunities.
  • Need to be in a position to help develop volunteers as leaders and active community members 
• New Options other than Help Counter to track and present volunteer hours/opportunities 
• Accountability for families and board to make sure hours are being met
• Language around wording for volunteer requirements is being looked at for charter schools
• Continue to develop relationships with SAC and PCA to give a voice and support to the groups to further working relations 
• Beginning of the year should there be a meet and greet or meeting to introduce and build relationships between the groups 
• Additional channels for communication outside of Facebook 
• Onboarding breakfast for new families to introduce them to more information in addition to the meet and greet already in place.
  • introduction to who is already involved in different groups within the school 
  • a mixer with Board, PCA, and SAC?
  • ability to give information on what different committees work on 
• Family Mentoring program - to help with engagement and understanding some of the things at the school 

Permission to look into alternatives to Help Counter asked for Director K McDonald

Granted unanimously by board members.

Dates for the Strategic Planning meeting asked for at the last meeting that will work or will not work in early August

Director R Sanchez will send out the date once received dates are received from everyone

Website updates

•  still in process P. Molfino provided information on how the updates are going and that there will be a mockup available soon 

Spirit Night at Chipotle tomorrow looking for volunteers to hand out fliers at Drive Line only from 4-8 for credit

In-person meeting scheduled for the next meeting scheduled at the school