Reading done by Director K. McDonald

Motion to approve agenda by Director R Sanchez

Seconded by Director K McDonald

Passed as written

none submitted

none submitted

Update by P. Molfino

• good place for fiscal year 
• required spending on kitchen to upgrade for the needed expansion due to the free lunch being added for school year '23/'24
• end of year fiscal spending is ongoing 
  • 15 day buffer goal to clear out
  • supplemental budget to come to the board to be able submit to district
• Compark situation big deal - waiting to get the update and on paper agreement
• CMAS after break - will dominate the month of April
• Hiring
  • one job posted at this time - elementary SPED K-3
  • AP job - C Woo will be stepping back from a full time role
    •  potentially kept on as a psychologist 
    • Deb Rohr will step into Middle School role
      • will need to back fill the Elementary role (a lot of interest)
• Need to bring in more kids to get to the 670 kids mark
  • tours are very full
  • enrollment across district is in a rough place
  • 1st grade still biggest need
• PPR number is strong for next year
  • looking to do as much as possible to keep teachers - flat increase of 3% currently scheduled
  • teacher retention looks good
• New schedule and registration is in process will look at numbers after break

T. Maestas

• Feb Financials
  • Rescheduled for March 20th for review 
  • will present after
• May 30th deadline for approval of budget

Finance committee looks to be full at this time - if interested parent send name to Director JT Adamson should a space opens up

Director K McDonald

• went over teacher and parent survey and did small edits
  • technical difficulties caused delay for sending out to parents
    • new date for sending 03/08/2022
    • anonymously and confidential
      • 1 week to complete the survey
    • Stand alone email to let everyone know about the survey
  • Teacher survey for after spring break
  • Elementary literacy research mostly finished will present to SAC soon
    • order will happen in next fiscal year

• Implementation of some of the ideas previously presented are in progress 
• Google information is being down through postal service as the business claiming can not be done currently through the phone system
• revamped website in a couple weeks
  • niche connections
  • 10 week ad buy in Parker Chronicle
• Partners in the Arts have been added to the website this week

Director C Thomas

• Feb wash for the committee due to scheduling conflicts
• Narrowing down niches and narratives development
• current research to identify which grants are most fitting and beneficial for the school
• meeting with Deb 03/08/2023 
  • narrow down grant pathways for research and application process 
• what types of grants are we currently looking for? 
  • potential playground grant catalogue could be provided 

Director S Cooke provided update

• Chick Fil A successful  spirit night
  • food credit vs dollars 
    • $284.86 as a check (10%) or $712.15 as a food credit (25%)
      • available for performers to use during Lion Witch and wardrobe 
        • would have excess after production that could be used for something else, teacher appreciation?
        • does it expire?
      • money already earmarked for production/other area would then go to the general fund
• Approval to do the food credit as long as it does not expire
• Next Spirit day 4-8pm at Chipotle 33% return 
  • will ask for extra hours
  • drive line fliers for day of communication
• District text communication available to use for communications 
  • can it be used for anything other then emergencies? 
    • can use for Spirit night reminders
• Finishing the year to ramp up structure for next year for the gala
  • still one consistent committee member
• Low key fundraiser ideas?
  • Krispy Kreme digital dozens?
    • through website purchase and get back 50% back to the school
    • goal for the school set in the system 100 vouchers
      •  March 22 to April 22 
    • will work anywhere there is a Krispy Kreme
• Fun Run May 5th 
• Maybell's labels gives a good bit back push for over the summer 

Director JT Adamson

End of Jan 

• assets sitting at 2.2 million compared to 1.7 same time last year
• liabilities 408,000current vs 474,000 same time last year
• total fund balance 1.8 million which includes tabor reserve - 
  • 1.6 unrestricted fund vs just over 1 million same time last year
• upcoming things on radar is the Fun Run meeting established goals and working on freeing up money to reinvest in capital and school assets
• sitting well financially

PCA update by Director V. Olivias Smith

• dance was very successful 
• looking for ways to get more consistent communication on volunteer opportunities with events such as the dance
• $7500 in ticket sales
• Book Fair approximately $12,000 in sales

• June 6th Business meeting will take place
  • can be done virtually
    • supplemental budget will need to be voted on 
    • retention bonuses will needed to be voted on as well 
• Strategic meeting currently May 20th 9am-3pm
  • need to reschedule as everyone needs to be able to be there
  • end of July early August send dates unavailable for meeting to Director R Sanchez
    • after July 17th to allow for admins to be back and able to participate
• Please start accepting the Board On track meeting notices
  • should all be fixed for meeting links as of now

March 21st will be a virtual meeting

Director  R Sanchez moved to adjourn meeting

Director S Cooke seconded 

none opposed