Parker Performing Arts School
Minutes
PPA Board Business Meeting
Date and Time
Tuesday November 1, 2022 at 5:30 PM
Location
PPA School
Room 203
5035 Compark Blvd
Parker, CO 80134
Google Meet joining info
Video call link: https://meet.google.com/gvz-mtcy-ims
Or dial: (US) +1 502-414-3235 PIN: 952 107 044#
Directors Present
C. Thomas (A, #5), C. Walker (E, #1), K. McDonald (E, #4), R. Sanchez (A, #8), S. Cooke (E, #6), V. Olivas Smith (E, #7)
Directors Absent
E. Remington (A, #2)
Directors who arrived after the meeting opened
S. Cooke (E, #6)
Ex Officio Members Present
P. Molfino
Non Voting Members Present
P. Molfino
Guests Present
T. Maestas
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance & Introduce/Recognize Visitors
C.
Reading of Vision and Mission
II. Approval of Consent Agenda
A.
Adoption of Agenda
1st R. Sanchez
2nd K.McDonald
B.
Approval of 10/4/22 BOD Regular Business Meeting
III. Public Comments/Scheduled Appearances
A.
Welcome scheduled guests and meeting attendees
B.
2021/2022 Audit Presentation
Overview of Audit procedure
There has been a change in audit requirements regarding formatting and language.
Next audit- there is a new standard for capital leases. Apple and copier leases will be stated differently.
The final was submitted to Douglas County today.
C.
Public Comments
No Public comment forms were submitted
IV. Administration Reports
A.
PrinciPAL Update with Mr Molfino
● Possible repair issue ○ Window replacement ○ Electrical item
Middle School Only: Schedule adjustments for more arts classes and intervention classes. Adding a 4th elective and transitioning homeroom to 2/5 days per week. The late start may transition to Tuesdays.
Observation cycles happening now.
Mary Poppins opens Thursday.
● 639 final count on October 3. ● ITEs as of 10-28 ○ K-28 ○ 1-2 ○ 2-1 ○ 3-4 ○ 4-2○ 5-6 ○ 6-7 ○ 7-14
New 5 literacy teacher
New theater teacher for elementary theater
B.
Business Manager's Report
The Finance Committee will review October Financials on November 16.
Waiting on MLO...
V. Actionable Items
A.
Douglas County Bond and Mill Levy Override
Communication has been sent.
Pass resolution in favor of the MLO. Unanimous.
B.
Review and Discuss LQBTQIA Support Plan at PPA
Navigating very challenging waters.
Not voting tonight
Each situation will be unique
C.
23/24 School Year Calendar
Move late start from Wednesday to Tuesday to provide for more enrichment and academic time in the middle school.
Lose one late start in 2023.
Middle School Only: Schedule adjustments for more arts classes and intervention classes. Adding a 4th elective and transitioning homeroom to 2/5 days per week.
VI. Committee Reports
A.
School Accountability Committee (SAC)
No updates. The next meeting is tomorrow.
B.
Marketing Committee
A good amount of volunteers for the marketing committee.
Working on brand awareness.
Christina Wu is working on the marketing committee. Cassidy requests more internal assistance. Kayla is recommended.
C.
Grant Committee
Assessing historic spending for each department and assessing needs.
Current: Bring performing arts into reading/math and academics. Cohesion.
narratives
1) Subject narratives
2) Mental Health Narrative
3) DEI narrative
D.
Fundraising Committee
No current updates
A possibility of a Gala in the Fall/Winter of 2023
PANDA EXPRESS ON THURSDAY NIGHT
E.
Finance Committee
No meeting since the prior board meeting.
A business meeting at the beginning of December will hold a vote for the budget.
The Compark letter went out this week.
Possibility of a new volunteer for the Treasurer position.
VII. Other Business
A.
Other Business/Actionable Items
PCA UPDATE
G. Olivas-Smith
Amber has stepped down. It was agreed that there would be a committee rather than a president working together as a committee rather than having a specific leadership person.
Book Fair- Fall fest and bookfair were great together $5000 worth of books sold that night.
Space was an issue for bookfair. The PCA would like their 10ft of space back.
Another Mom's night out. Picnic with Parents, Fun run, "the May thing," Springtacular, Teacher Appreciation.
PCA used to have a volunteer coordinator, which was dissolved, and there is now a discussion of reinstating that.
PCA has several positions and requests additional support.
Fall fest was over budget by $200
Room parents communicate with volunteer parents 3+ room parents.
PCA is concerned about teacher turnover. The board would like more details on what is being requested.
CDE board training needs to be completed ASAP.
Douglas County website audit is coming up in December. Need to make sure that all documents are made public.
C. Walker