Parker Performing Arts School

Minutes

PPA Board Business Meeting

Date and Time

Tuesday September 6, 2022 at 5:30 PM

Location

PPA School 

Room 140

5035 Compark Blvd

Parker, CO 80134

Directors Present

C. Thomas (A, #5), E. Remington (A, #2), K. McDonald (E, #4), R. Sanchez (A, #8), S. Cooke (E, #6)

Directors Absent

C. Walker (E, #1), D. Hyland (E, #9), V. Olivas Smith (E, #7)

Ex Officio Members Present

P. Molfino

Non Voting Members Present

P. Molfino

Guests Present

T. Maestas (remote)

I. Opening Items

A.

Call the Meeting to Order

B.

Record Attendance & Introduce/Recognize Visitors

C.

Reading of Vision and Mission

  • Director K. McDonald read the Vision and Mission Statements. 

II. Approval of Consent Agenda

A.

Adoption of Agenda

  • Director R Sanchez moved to adopt the agenda
  • Seconded by Director K McDonald
  • call for a vote and passed

B.

Approval of August 6th, 2022 Strategic Planning Meeting Minutes

  • Director E Remington moved to approve meeting minutes
  • Seconded by Director R Sanchez
  • passed
E. Remington (A, #2) made a motion to approve the minutes from E Remington Special Meeting on 08-06-22.
R. Sanchez (A, #8) seconded the motion.
The board VOTED to approve the motion.

C.

Approval of August 16, 2022 Working Session Minutes

E. Remington (A, #2) made a motion to approve the minutes from 08/16/2022 Working Board Meeting on 08-16-22.
R. Sanchez (A, #8) seconded the motion.
The board VOTED to approve the motion.

III. PPA Arts/Academics Highlight

A.

PPA Arts/Academics Highlight for the Board

  • The floor gave to  P. Molfino for updates on Highlights and Updates on academics and building maintenance. 
  • School Performance Frameworks were released over labor day weekend
    • 5 categories schools can fall in 
      • 2017 Improvement School UIP that year 
        • highest growth school in the district
      • 2018 Performance
      • 2019 Performance
      • 2021 Performance school Elementary - Met and approaching growth, Middle Met and approaching growth
    • UIP goals are still relevant but do not necessarily need updating
  • Replaced a few staff memebers - Assistant Principals 
  • Reinstituting the Evaluation process and layering on coaching
  • COVID policies remain unchanged
  • Fully staffed as of today
  • Uniform changes have been successful in the student population

IV. Public Comments/Scheduled Appearances

A.

Open floor to Public Comments if any

Floor to Director K. McDonald - no public comments

V. Board Organization

A.

Thanks & Appreciation to Exiting Board Members

Director R. Sanchez acknowledged the resignation of Director D. Hyland and thanked for his service 

 

B.

Notice of vacant Board positions

  • Director R Sanchez advised there are 2 vacant board positions
    • 12 month position
    • 3 year position

 

VI. Administration Reports

A.

Principal's Report

The floor was given to P. Molfino

  • Facilities issue with electrical on the 17th to determine the 
  • Finances - Official count day Oct 3rd 
    • 636 students currently 
  • MLO officially placed on the ballot for November approx $940/student
    • Accountability of charters - all MLO dollars can only be spent on compensation and benefits for the staff. 
    • Plan to come for SAC and Board

B.

Business Manager's Report

  • Director K McDonald reviewed Business Manager's report
  • Aug financials  will be reviewed by Finance Committee and presented in Oct
  • Audit is completed

VII. Committee Reports

A.

School Accountability Committee (SAC)

  • Director K. McDonald gave report on SAC 
  • the first meeting is set for 09/07/2022

B.

Marketing Committee

  • Director R Sanchez provided update 
  • Focus on communicating upcoming events to the community at large

C.

Grant Committee

  • Director C. Thomas gave update
  • 3 committee members - working on setting up the first meeting
  • 3rd Thursday of the month
  • AP Deb working as a liaison for the grant comittee and school. 

 

D.

Fundraising Committee

  • Director S. Cooke gave update
  • Gala date is now on the Calendar
    • Saturday, April 15th 
      • PACE Center current favorite 
      • One other Board member can join the Gala Committee
        • Theme arts with more participation of students performing
        • "Lucky 7" casino night - san children potential date night, adults only
      • Silent auction potential 
      • Feedback on themes or ideas for the Gala developed by the next Board meeting
  • Sponsorship revamp tiers and places to approach

 

E.

Finance Committee

  • Director R Sanchez gave update
  • Cash 2.085 million up from last year
  • Grants budget288030
    • Debts are down over the prior year
    • Fund Balances are up over the prior year
  • The full report linked on the Agenda

VIII. Urgent Board Matters

A.

Official 22-23 school calendar

  • Director R Sanchez opened the discussion
  • Personal Development is scheduled on Oct 3rd since this was approved official count day was scheduled for the same day
  • Move to change Professional development day to 10/14/2022
  • Seconded by Director K McDonald
  • Unanimous pass by board

B.

FAMLI Opt/In Out Update

  • Director R Sanchez bring up FAMLI passed in Colorado
    • Can charter schools opt out?
      • Clarification allows for Charter schools to opt-out
      • .09% payroll tax split 50/50 employee and school
        • opt-in 35K annually to the school
    • Open to discussion
      • Opt-out does not exclude staff from participating in the program.
      • the attorney is advising not to participate in the program
  • Director R Sanchez asked who would like to opt-in 0
  • Director R Sanchez asked who would like to opt out 5
  • Director R Sanchez moves to opt-out of FAMLI
    • Director E Remington Seconded
    • Passed unanimously

 

IX. Other Business

A.

Other Business/Actionable Items

  • Director R Sanchez opened up for other actionable items
  • Board Meet and Greet on 09/14/2022 beginning 7:15
    • If needed to get a name tag contact, Kelly Berry
  • Tour sign-up list will come out - change to Wed from Thursday
    • 2 Board Members per visit
    • should be 2/year
  • Newsletter template presented by Director S. Cooke
    • see the template on Agenda
    • open for comments 
      • suggested edits to Director S. Cooke by end of day (5pm) 09/07/2022
      • Form creation for the Talk to Us section
  • Director K McDonald - public comment forms archive anything prior to the 21/22 

B.

Plans for Next Meeting

  • 09/20/2022 Working Meeting scheduled for virtual meeting 
    • 7:15 in the morning on 09/14/2022 fir the Board meet and Greet with faculty 

X. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:01 PM.

Respectfully Submitted,
E. Remington (A, #2)
Documents used during the meeting
  • 2022_08_06_special_meeting_minutes.pdf
  • 2022_08_16_board_meeting_minutes.pdf
  • Business Manager Update - September 2022.pdf
  • PPA July 2022 Board Financials.pdf
  • PPA 2022-2023 Calendar.pdf
  • PPA Board Newsletter Template.pdf