Parker Performing Arts School
Minutes
BOD Strategic Planning Session
Date and Time
Saturday June 25, 2022 at 9:00 AM
Location
Parker Performing Arts School
15035 Compark Blvd
Parker, CO 80112
Directors Present
C. Walker (E, #1), D. Hyland (E, #9), E. Remington (A, #2), K. McDonald (E, #4), L. Money (A, #3), R. Sanchez (A, #8), S. Cooke (E, #6), V. Olivas Smith (E, #7)
Directors Absent
C. Thomas (A, #5)
Ex Officio Members Present
P. Molfino
Non Voting Members Present
P. Molfino
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance & Introduce/Recognize Visitors
C.
Reading of Vision and Mission
D.
Working Breakfast & Icebreaker
Discussion on what would be covered on agenda.
Proposal on moving to work a half day. Passed
Agreement to work through items I-V
additional items to be covered in a scheduled meeting in July
Personal goals as a PPA Board member
Rochenne -Forward movement on finance committee - looking to add 1 more member to the committee.
Spend more time in the building - being with the students and able to speak with the students.
Stephanie- getting a handle on everything the board does. Understanding roles and committee
Beth R - working to get up to date with the roles and regulations associated with Board procedure, and getting more involved and learning needs of the board and school
Katie M- Stay on track, planned out in advance and follow through, keep communication consistent and open- compliance on the modules- continuing work on marketing with Maddie Robinson
Ginny - brand new learning as much as possible - how to be efficient - bringing in more kids to school
Cassidy -To be here more and be able to help with the needs to be there. Working on enrollment
Lauren - solid strategic plan and direction - SMART goals and measurable goals
II. Annual Strategic Planning Cycle & Board Calendar
A.
Annual Strategic Planning Cycle
attached to the agenda
Budget figures are not currently available - end of year finical reporting still in process
Planning cycle ok
B.
Annual Board Calendar
Quarterly Board Training added to the calendar - this is in addition to the board training modules
Aug, Nov, Feb and May for the quarterly board training.
III. Student Enrollment & Retention Plan
A.
Student Enrollment
Exit survey - determine data needed to review trends and information on why they left
Tours - determine why did you or not enroll in the school - Survey Monkey1
Survey - Did you enroll or not?
Age/Grade looking to enroll
Add on to add additional children
rating 1-5 how did you enjoy your tour
Comment section
What did you like
What did you not like
year to enroll?
Obtaining data metrics on engagement from the website, facebook, tiktock etc
B.
Student Retention & Attrition
Data analytics
Community engagement survey
PCA and Board interaction and partnership
IV. Annual Board Assessments
A.
Start, Stop, Continue Retrospective
Committee assignment/volunteering
Shelve Start, Stop, Continue discussions until second meeting.
B.
BoardOnTrack Board Assessment Results
V. SWOT Analysis
A.
SWOT Analysis
Tabled to next meeting
B.
Identify Potential Connections Between Quadrants
Tabled to next meeting
C.
Refine Points & Identify Key Initiatives
tabled to next meeting
VI. Define Goals/Objectives
A.
S.M.A.R.T. Goal Development
Tabled to next meeting
B.
Strategy Implementation/Action Steps
tabled to next meeting
VII. Committees & Committee Chairs
A.
Discussion on Governance Structure & Board Committees
Tabled to next meeting
B.
Committee Assignments
Doug Co Liaison /Compliance - Beth Remington
SAC- Katie McDonald
Marketing - Cassidy Walker
Fundraising - Stephanie and Dylan
Grants - Chantae
Finance - Rochenne and Lauren
PCA Liaison - Ginny
Director McDonald represented the Board by reading the PPA vision and mission.