Parker Performing Arts School
Minutes
BOD Regular Business Meeting
Date and Time
Wednesday November 10, 2021 at 6:00 PM
Location
Parker Performing Arts School
15035 Compark Blvd.
Room 140
Parker, CO 80134
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Directors Present
C. McMahan (E, #6), C. Thomas (A, #5) (remote), J. Jerome (A, #2), K. McDonald (E, #4) (remote), L. Money (A, #3), R. Sanchez (A, #8) (remote)
Directors Absent
D. Hyland (E, #9)
Directors who arrived after the meeting opened
C. McMahan (E, #6)
I. Opening Items
A.
Call the Meeting to Order
L. Money (A, #3) called a meeting of the board of directors of Parker Performing Arts School to order on Wednesday Nov 10, 2021 at 6:05 PM.
B.
Record Attendance & Introduce/Recognize Visitors
C.
Reading of Vision and Mission
Director Money represented the Board by reading the PPA vision and mission.
II. Approval of Consent Agenda
A.
Adoption of Agenda
J. Jerome (A, #2) made a motion to Amend the agenda to remove the presentation of 2021 Annual Audit by Hinkle & Company and the acceptance and approval of the 2021 Annual Audit.
C. Thomas (A, #5) seconded the motion.
Hinkle and Company was unable to be present and the meeting and only the draft audit was available to review. This will be tabled until the November working session.
C. Thomas (A, #5) made a motion to Approve the amended consent agenda including the minutes from the October meetings.
R. Sanchez (A, #8) seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Approval of October 13, 2021 Regular Business Meeting Minutes
C. Thomas (A, #5) made a motion to approve the minutes from BOD Regular Business Meeting on 10-13-21.
R. Sanchez (A, #8) seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Approval of October 27, 2021 Working Session Minutes
C. Thomas (A, #5) made a motion to approve the minutes from BOD Working Session on 10-27-21.
R. Sanchez (A, #8) seconded the motion.
The board VOTED unanimously to approve the motion.
III. Public Comments/Scheduled Appearances
A.
Presentation of 2021 Annual Audit - Hinkle & Company
Tabled until the November working session.
IV. 2021 Annual Audit
A.
Acceptance & Approval of the 2021 Annual Audit
Tabled until the November working session.
V. Approve Board Policies
A.
Annual Approval of Board Policies Not Revised
R. Sanchez (A, #8) made a motion to Approve the Conflict of Interest Policy, CORA Policy, Financial Policy, Fundraising Policy, Grievance Policy, Official Vendor Policy, Pay for Performance Policy, and Privacy Policy.
C. Thomas (A, #5) seconded the motion.
Updates as discussed in the October working session will be made to the Board Handbook and Enrollment Policy and provided for review and approval in the December business meeting. Progress on the Uniform Policy revisions will be reviewed in December, as well.
VI. Administration Reports
A.
Principal's Report
In Interim Principal Molfino's absence, Director Money provided an update to the Board on facilities, staffing, programming, enrollment, and finances. The Board discussed the potential and feasibility for an expansion, including a preschool.
C. McMahan (E, #6) arrived at 6:52 PM.
B.
Business Manager's Report
The Board reviewed and discussed the Business Manager's Report provided by Ms. Maestas.
VII. Committee Reports
A.
School Accountability Committee (SAC)
The Board was provided the SAC minutes from the meeting held on November 4, 2021. Director McMahan provided a high level overview. The Board discussed using the data from the Healthy Kids Colorado Survey in place of conducting PPA's own student survey. The Board suggested extracting and analyzing the data in order to determine if the information desired can be obtained without conducting another survey with students.
The Board also discussed student health and wellness concerns and advised the SAC to address.
B.
Marketing Committee
The Board discussed the progress of the Marketing Committee. The Southlands parade float is underway but needs participants. The Board agreed that the project should be put on hold until next year if there are are not enough participants to represent PPA in the desired manner.
C.
High School Exploration Committee
The Board discussed the High School Exploration Committee and advised putting this committee on hold until the school is in a better position to move forward. Board capacity and resources will be better utilized to address other immediate efforts at this time.
D.
Fundraising & Grant Writing Committees
The Board discussed fundraising efforts and the difficulties encountered. Mr. Kelly has communicated some fundraising ideas that will be explored. The Board agreed that more focus should be placed on grants. Director Thomas will work with Director Hyland to apply for applicable grants.
E.
Finance Committee
The September financials were provided for the Board to review and accept. Director Sanchez provided a high level overview of the Committee's priorities and plans for the meeting next week.
VIII. Douglas County Public Health Order
A.
Discuss Douglas County Public Health Order & Impact to PPA
The Board discussed the two-week extension of the temporary restraining order against the Douglas County Health Board’s first public health order. The Board also discussed the desired approach for students resistant to wearing a mask in school.
IX. Other Business
A.
Other Business/Actionable Items
No discussion.
B.
Meeting Evaluation
No discussion.
C.
Plans for Next Meeting
No discussion.
X. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:21 PM.
Respectfully Submitted,
L. Money (A, #3)