Parker Performing Arts School
Minutes
BOD Working Session
Date and Time
Tuesday June 23, 2020 at 11:00 AM
Location
Join with Google Meet:
Directors Present
C. McMahan (E, #6) (remote), D. Chapman (A, #5) (remote), J. Jerome (A, #2) (remote), K. Wagner-Grull (E, #7) (remote), L. Money (A, #3) (remote)
Directors Absent
None
I. Opening Items
A.
Call the Meeting to Order
K. Wagner-Grull (E, #7) called a meeting of the board of directors of Parker Performing Arts School to order on Tuesday Jun 23, 2020 at 11:11 AM.
B.
Reading of Vision and Mission
C.
Record Attendance & Introduce/Recognize Visitors
D.
Reading of Vision and Mission
II. 2019-2020 Supplemental Budget
A.
Approve 2019-2020 Supplemental Budget
PPE Loan proceeds are updated and reflect as an increase in revenue and expenditures. Causes for a revote on the budget.
L. Money (A, #3) made a motion to Be it resolved by the Board of Education of PARKER PERFORMING ARTS SCHOOL
located in Douglas County School District in Douglas County
that the amounts shown in the following schedule be appropriated to each fund
as specified in the PROPOSED REVISED BUDGET for the ensuing fiscal year beginning
July 1, 2019 and ending June 30, 2020.
J. Jerome (A, #2) seconded the motion.
The board VOTED to approve the motion.
III. Committee Reports/Goals
A.
Finance Committee
An update on the bond financing was provided by Principal Burgess. Previous expansion plans and costs were deliberated. The projected close date for the bond was July 9th Principal Burgess and Director Money have already signed the documents. No action required of the board at this time.
The final figures came in and decrease in PPR for Douglas County School District (DCSD) will be 5.7%. Ms. Grant warned the Committee to be cautious as there is potential for a mid-year rescission.
The forecast assumes a 7% decrease and the Committee agreed to leave as-is for contingency purposes.
Enrollment was communicated by Principal Burgess and has been steady. Charter school leaders around PPA are starting to see families leave due to changes in circumstances such as job loss.
The final figures came in and decrease in PPR for Douglas County School District (DCSD) will be 5.7%. Ms. Grant warned the Committee to be cautious as there is potential for a mid-year rescission.
The forecast assumes a 7% decrease and the Committee agreed to leave as-is for contingency purposes.
Enrollment was communicated by Principal Burgess and has been steady. Charter school leaders around PPA are starting to see families leave due to changes in circumstances such as job loss.
B.
School Accountability Committee (SAC)
SAC has not met as of date. Goals tend to come to light in early Fall to set goals.
C.
Marketing Committee
Marketing has not met as of date. Currently working on establishing new committee structure as we look forward.
D.
High School Development Committee
We do not have momentum to continue to keep going, but still a focus and will regroup when the school year begins.
E.
PPA Development Committee
* Community board members- still posted on LinkedIn job posting, Director Jerome has tapped two potential parents interested.
* Began to evaluate grants and will have an update on options available for upcoming school year.
*Larger entities who may be interested- who may support the arts?
* Bellco could be an opportunity to evaluate-
* Began to evaluate grants and will have an update on options available for upcoming school year.
*Larger entities who may be interested- who may support the arts?
* Bellco could be an opportunity to evaluate-
IV. Annual Board Policy Review
A.
Discuss Board Policies and Potential Revisions
Reviewed BOD policy with recommended edits
* Amend BOD requirement to attendance 2 outside BOD meetings (Update language to include) and/or another charter school meetings per year.
* Expand and refine Code of Behavior/Professionalism context from bylaws to match
* Consider adding in timelines for both School Leader annual review and board assessment
* Consider adding in language around board member onboard/manual/policy acceptance
* New Policy Considerations:
* Foundation Policy, does one exist?
*Committee Definitions Policy
* Committee Concept, role definition, terms/outcomes and volunteer expectations
* Amend BOD requirement to attendance 2 outside BOD meetings (Update language to include) and/or another charter school meetings per year.
* Expand and refine Code of Behavior/Professionalism context from bylaws to match
* Consider adding in timelines for both School Leader annual review and board assessment
* Consider adding in language around board member onboard/manual/policy acceptance
* New Policy Considerations:
* Foundation Policy, does one exist?
*Committee Definitions Policy
* Committee Concept, role definition, terms/outcomes and volunteer expectations
Additional policies to be reviewed, commented on and prepared for discussion at 7/14 board meeting, all final edits to be made then.
V. Other Business
A.
Meeting Evaluation
No discussion on this topic
B.
Plans for Next Meeting
Strategic Planning Session 7/11- Kelly to send out communication/formal invite/lunch orders
Come prepared with your committee goals for SY 20/21
Come prepared with your committee goals for SY 20/21
VI. Executive Session
A.
Executive session for the purpose of discussing personnel matters pursuant to C.R.S. § 24-6-402(4)(f)(I).
12:58pm entering executive session with Lauren making 1st motion , Daniel 2nd motion
1:39pm exiting executive session with Lauren making 1st motion , Daniel 2nd motion
1:39pm exiting executive session with Lauren making 1st motion , Daniel 2nd motion
VII. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 1:40 PM.
Respectfully Submitted,
K. Wagner-Grull (E, #7)
Documents used during the meeting
- PPA FY20 Supplemental Budget 6.16.20.pdf
- PPA May 2020 Board Financials & Dashboard.pdf
- PPA Finance Committee Meeting Minutes_2020 06 17.pdf
As the performing arts school of choice, we foster confidence, celebrate diversity, and emphasize academic excellence.
PPA Mission
Parker Performing Arts School equips students to become independent creative thinkers, critical problem solvers, and successful collaborators. In our safe learning environment, students engage in rich and innovative instruction in academics and the performing arts in preparation for their roles as citizens of a diverse and increasingly globalized community.