Should we establish a governance committee instead? Directors agree it is necessary and Lauren will set up first meeting with deliverables by the existing 5 directors. Will be necessary as we expand our board.

As a note, specific Responsibilities of the Governance Committee May Include:
- Promoting and providing education to new and tenured board members about the school, education reform, the community, and governance
- Assessing the school’s governance needs, including periodically reviewing the size of the board, the strategic composition of the board, the committee structure and charters, and recommending changes as needed
- Developing and nominating board members to serve as officers including, as appropriate, Chair, Vice Chair, Secretary, and Treasurer
- Leading the board in the identification, cultivation, and nomination of new board members to ensure a strategically composed board
- Ensuring new board members are effectively oriented to the charter school, the board, the community,and the responsibilities and expectations of board service
- Monitoring the ongoing performance of current board members and evaluating performance before renewing board terms
- Conducting a board self assessment every one to two years
- Planning the annual retreat
- Reviewing and recommending changes to the bylaws every two years or as needed
- Set yearly goals and monitor against them

Should we establish a governance committee instead? Directors agree it is necessary and Lauren will set up first meeting with deliverables by the existing 5 directors. Will be necessary as we expand our board.

High performing Governance Committees will also do the following:
- Attend Charter Board Partners’ trainings and events
- Present a short educational segment at every board meeting on the mission, school, and community or governance practices
- Invite special guests, school leaders, or Board Chairs from other charter schools to talk with your board to bring new lenses into the boardroom
- Talk with other charter school boards’ governance committees to learn more about how they are overcoming their challenges

Anticipated decrease was 7-10% reduction in budget is anticipated from district. Budget was prepared with original 5% decrease and have offered additional adjustments. 

Highlights Include:
* 7% Reduction anticipated in PPR
* Relief of 3 positions will be eliminated  and 5 Furlough days 
* Additional CARES dollars will help offset school adjustments for temperature checks, nursing checks/stations, PPE geared for teachers and special needs assessment. 
* Debt services changes to Rosemawr is taking into consideration all changes

 

Exercise outcomes to be address in annual planning session steps:
What are 3 things we should START doing as a PPA Board of Directors Team?

• Utilizing reminders to enforce deadlines

What are 3 things we should CONTINUE doing as a PPA Board of Directors Team?

• Respectfully discussing difficult subjects. We do a great job of respecting each other and making board service less stressful by keeping the environment positive, even when things are dire.
• Researching relevant information outside of meetings and coming to the meetings prepared.
• Keeping our focus on our kids and the strengths of our school
• Improving communication--we've made great progress!

What are 3 things we should STOP doing as a PPA Board of Directors Team?

• Procrastinating and revisiting the same topics, preventing us from moving forward as a board
• Spending time during meetings on work that should be done prior to meetings
• Taking a reactive approach rather than a proactive approach

Action: Please complete assessment in Board On Track, currently have 3/6 completed.
 
Areas that need the most work so far:
- Board meeting effectiveness
- Open meeting law knowledge & compliance
- Board composition
- Board recruitment
- Financial policies, procedures, & compliance
- Development
- Succession planning

Board agreed to compete a policy review each June special meeting and then host a strategic planning session in July. Working meeting scheduled for June 23rd, 2020 would be used to review policies. Directors responsible to review and post edits by Friday June 19th, 2020.  * Update the SY 20/21 Policy edits

Kelly/Jamie to get added for regular attendance 

* Board agrees to do Strategy Planning session in person
* SWOT analysis
* Consider attending the BOT training offered for the BOD retreat/strategic planning
*  Strategic Planning set for 7/11 from 9-4pm

All positions holding until we bring on new directors are onboarded in future election

Anticipated September election, will have to review schedule - Chris to own timeline. We can go up to 9 possible seats, still seeking community members. 

Links from School of Choice  Virtual Spring Board Fundamentals, docs all found under
HOME>BOARD DOCS>Virtual Spring Board Fundamentals Material 5.2020

Event Recording:  https://us02web.zoom.us/rec/play/tMYvJLyvrDI3SNeWsQSDVKV8W9W4fK2s0CNNq_AExE-yV3QHOwKjb7JHYOc-EJgOQ1ma4nr_xisL0edC?continueMode=true

Schools of Choice Unit event page for upcoming events occurring in early June.  http://www.cde.state.co.us/cdechart/chartregstart

The Enrollment Playbook by Empower Community High School can be found here. https://docs.google.com/document/d/1zxTwlFRpzqMMNeibF6ndUGcZnvzESOvvebYsLKyF5Xc/edit?ts=5ed11c66


https://docs.google.com/document/d/1zxTwlFRpzqMMNeibF6ndUGcZnvzESOvvebYsLKyF5Xc/edit?usp=sharing

Review options and send to Lauren if you come across any sessions which may be of value.