Completed by Jamie Jerome

Upon motion duly made by Director Wiggins and seconded by Director Jerome, the Board unanimously voted to enter Executive Session at 6:09pm.

Executive Session (closed meeting) for the purpose of discussing personal matters pursuant to C.R.S.§ 24-6-402 (4)(f)

The Board adjourned the Executive Session at 6:15pm

Lisa Neal-Graves replacement good through 2021

Tool is going well, onboarding current goals from 2019 planning session in August. Board chairs will need to add their own goals per their committees. 

Questions to be addressed with BOT are: 
1. Why is the people score not increasing despite all directors completing their profiles. 
2. Why can we not upload docs into the goal section, example attach Jenn's goal numbers?
3. Spellcheck, does not appear to be working- why?
4. How do we assign tasks to directors while taking minutes during a meeting- We created a misc. goal section to be able to assign ownership, is there any easier way?

Items to do: 
Add Daniel Chapman to BOT
Jamie Jerome to be co-admin with Kelly
Board will complete assessment tool by 10.23.19

Let's discuss appropriate next steps to recruit additional members.  We also need to formalize procedures. 

• Board composition - Is 7 members the right size?

Discussion around what the right size of our board should be- need to locate within the bi-laws of how many seats we want to host within this board. Sean to confirm, assuming no limit- we will move to fill 9 seats. Prompt Jenn to send out community invite for board members. 
    * Future discussion to include what expectations we have about future board members fulfilling a committee role for 1 year prior to joining board, what expectations exist for executive seat positions. 

• Recruitment/Candidate requirements

Sean to onboard Daniel with access card, name card, email address. 

        * Onboarding
Sean to take pass at creating an on-boarding resource manual, check list 
Lauren to create calendar

• Succession

Succession Planning- Incorporate and add to January board meeting prior to election cycle to highlight what was needed. Chris to chair this to create a proposal for us to review. 
 

Update to the Board October 8, 2019 Submitted by: Jennifer Burgess, Principal

NEEDS FACILITIES ● There is damage to the stucco near the roof. Highmark was notified last year and has been working with Faurot to get it repaired. As of today, it is still not repaired and it appears to be causing a leak in some ceiling tiles. The damage is from original construction and should be covered by Faurot. We will continue asking for updates to the repair timeline.
FINANCES ● See Tiffany’s report ● Special education True-up 2018-2019 and 2019-2020 ENROLLMENT ● Current enrollment is 735, October count number 735
STAFFING ● We are working with a Psychology Assessment consulting company to complete special education testing while we look for a school psychologist. Our mental health caseload is currently being covered by our counselor, social worker and social work intern. ● Our choir teacher has resigned for personal reasons and we are currently looking to replace the position.
CULTURE/STUDENT LIFE ● The Little Mermaid show opens November 7, 2019
ADDITIONAL ITEMS: ● We are hosting the DCSD Board of Education Candidate forum on Thursday night from 6-8pm. Would be great if any of you can join us!

Business Manager Update – 10.08.19 September Financials • Will be reviewed by the Finance Committee on October 23th ? • Will be presented to the Board at the next meeting on November 12th ? October Finance Committee Meeting • Scheduled for 10/16 during Fall Break • Propose to move the meeting to 10/23 after Fall Break Item Due for Highmark • The September Marketing plan is due to Highmark on 10/15. If possible I would like to have the report by 10/11 prior to Fall Break

Draft audit to Douglas County by 10/16 and final due to 10/31

Final goals for Principal for 2019/2020 will be: 

1. Operating Margins will be set yearly and conformed to by the principal
2. Expenses will not exceed the budgeted amount
3. Student count compared to projections


Chris to review with Jenn for any final comments before goals are deployed. Anticipated review date will be February 2020.

New financial summary will be provided prior to each session- board agreed summary gives a good overview or highlights and can address questions or concerns as they arise. 

Marketing team met, several initiatives are in the works:

1. Video creation for common Questions/FAQ about our school, refer new parents to as well
2. Marketing strategy is being created by team for a 1 year deliverable plan
3. Marketing committee will ensure any PCA marketing person is involved 
4. Parent testimonials will be included on website/videos etc.
5. Proactive Google Reviews will be supported


Next meeting will be 10/28

Kelly to open up all future agendas proactively to allow documents to be added when needed. 

Lauren to send out training link for all new board members.