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Ethos Classical Charter School

Board of Directors Monthly Meeting

Published on April 20, 2022 at 2:14 PM EDT

Date and Time

Wednesday April 20, 2022 at 6:30 PM EDT

Location

The Ethos Classical Board of Directors will meet on site at the school at 2295 Springdale Cir SW, Atlanta, GA 30315.  For those that cannot join us in person, we will also have a videoconference option available:

 

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Meeting ID: 387 259 0211

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Beginning with its April meeting, the Board of Directors will be meeting in person on site at Ethos Classical Charter School (Spring Road), as well as hosting a videoconference option to allow for maximum attendance to these public meetings.

Agenda

Section Number Topic Number Details
I. Opening Items
 
Opening Items
  A. Record Attendance and Guests
  B. Call the Meeting to Order
  C. Public Comment
   

Provide a space for members of the public to address the board, share ideas, and/or raise concerns.  In our current virtual format, should a member of the public like to speak, they will volunteer with the Chair requests and if multiple members are present an order shall be created prior to the first speaker.  Each speaker will have 3 minutes to share.  Details about the Public Comment period and policy are attached here for reference, and on Board On Track public document portal.
  D. Approve Minutes
   

Approve prior meeting minutes
    Approve minutes for Board of Directors Monthly Meeting on March 16, 2022
II. Management Report
  A. Management Report
   

The following agenda will accompany the attached report.
  B. Facilities Update
   

Update on construction progress for current phase, and upcoming construction financing.
  C. Finance
   

Dan Cembrola will share the monthly financials report through March 2022, including budget to actuals, end of year projections, and current projections against state-metrics for financial stability.
  D. Fundraising
   

The Head of School will report on progress toward fundraising goals.
  E. LEA & Compliance Update
   

Head of School will report on

  • SCSC Monitoring Report corrective actions and management response
  • ARP financing 6-month review
  F. Request for Public Comment on the school's American Rescue Plan (ARP) Budget
   

During this month's Management report, the Head of School will present the school's budget plans for ARP funding, and will invite public comment.
  G. Recruitment (Scholar and Staffing)
   
  • The Head of School will report on progress for staff hiring
  • The Director of Operations will report on progress for scholar recruitment, including the SY23 lottery
  H. Program
   

The Head of School will report on programmatic progress to date including,

  • Recent STEP data and results
  • Grade 5 Milestones preparations
  • Specialized Services
  • EIP Progress and Gaps
  • SPED Progress/Updates
  • Scholar Discipline
  • Scholar Culture
  • COVID Safety Updates
III. Board Committee Reports
 
Governance
  A. Finance
   

B. Hines will report out on Finance Committee discussions, including:

  • Progress toward finalizing the SY23 Budget
  B. Governance
   

J. Virostko and M. Moore will report out on progress toward governance activities, including:

  • Board training Update (J Virostko), gaps in hours and how to complete before 6/30/22
  • Board Recruitment (M. Moore), two possible candidates
  • Board and Committee Meeting Schedule (M. Moore)
  C. Academic
   

T. Fick will report out on any other Academic Committee discussions separate from those outlined in the Management report.
  D. Fundraising Committee
   

A. Lamborghini will report out on Fundraising Committee discussions and activities, including plans for fundraiser (art auction)
IV. Voting Matters
  A. Finance Policies
   

Review and approve proposed amendments to finance policies, including:

  • Federal Funds Purchasing
  • Credit Card Policy
  • Religious Items Policy 
  • Bullying Policy 
  • FMLA Policy 

 
  B. Board and Committee Meeting Schedule
   

The Board will vote on the meeting schedule for remainder of SY22 and for SY23, including both full Board of Directors and individual committee meetings.
V. Executive Session (Personnel)
 

The Board will enter executive session to discuss the SY23 contract for the Head of School.
  A. Executive Session Discussion
VI. Report and/or Vote From Executive Session
 

Returning from executive session, the Board will publicly vote on any matters necessary resulting from that session, if any.
  A. Report and/or Vote Exiting Executive Session
   
  • M. Moore to lead a vote, if necessary, based on Executive Session discussion
VII. Other Business
VIII. Closing Items
  A. Adjourn Meeting