Audit/Facilities Committee Meeting Minutes

July 13, 2023, 6:00-7:00 PM

Minutes Approved

Magnolia Public Schools

Minutes

Audit/Facilities Committee Meeting

Date and Time

Thursday July 13, 2023 at 6:00 PM

Location

Home Office: 250 E. 1st Street, Suite 1500, Los Angeles, CA 90012

Audit/Facilities Committee Members:
Mr. Mekan Muhammedov, Chair
Ms. Diane Gonzalez

Mr. Daniel Sheehan
Dr. Salih Dikbas (alternate)

CEO and Superintendent
Mr. Alfredo Rubalcava

Committee Members Present

D. Gonzalez, M. Muhammedov

Committee Members Absent

D. Sheehan

Guests Present

J. Lara

I. Opening Items

A. Call the Meeting to Order

M. Muhammedov called a meeting of the Audit/Facilities Committee Committee of Magnolia Public Schools to order on Thursday Jul 13, 2023 at 6:19 PM.

B. Record Attendance and Guests

Refer to attendance information recorded above.

C. Approval of Agenda

D. Gonzalez made a motion to approve the agenda as presented.

M. Muhammedov seconded the motion.

The committee VOTED to approve the motion.

Roll Call
D. Gonzalez	Aye
D. Sheehan	Absent
M. Muhammedov	Aye

D. Public Comments

No public comments were made at this time.

E. Approval of Minutes from MPS Regular Audit/Facilities Committee Meeting - May 10, 2023

M. Muhammedov made a motion to approve the minutes from Audit/Facilities Committee Meeting on 05-10-23.

D. Gonzalez seconded the motion.

The committee VOTED to approve the motion.

Roll Call
D. Gonzalez	Aye
M. Muhammedov	Aye
D. Sheehan	Absent

II. Recommended Action Items

A. Approval of Contract for Asbestos & Lead Based Abatement and Demolition Contractor for 18242 Sherman Way Reseda, CA 91335

M. Sahin, Facilities Project Manager, recommended to the Committee approving Quality Environmental to demo and abate the asbestos located in the property at 18242 Sherman Way. He went over the RFP process. P. Ontiveros, General Counsel & Director of Facilities, added context of the scope of work requested and ensuring that when reviewing the candidates, the scope was included in the proposals. Quality Environmental have done work for MPS in the past. He also added that staff is in the process of reviewing next steps for this project. Board Members questions were addressed by staff.

M. Muhammedov made a motion to approve the award of a contract for (1) asbestos and lead based paint abatement and (2) site demolition for the Magnolia Science Academy—1 (“MSA-1”) project at 18242 Sherman Way (together, the “Project”) to Quality Environmental for a total fee of $106,388.70 ($96,717.00 contract price and 10% or $9,671.70) and further approve that MPS Staff be authorized to negotiate and sign a professional services contract for said services in such form as MPS Staff may deem appropriate and in the best interests of MPS. Furthermore for the Committee to move and recommend that the Board adopt the same.

D. Gonzalez seconded the motion.

The committee VOTED to approve the motion.

Roll Call
D. Sheehan	Absent
M. Muhammedov	Aye
D. Gonzalez	Aye

B. Approval of Use of Omnia for Procurement for Magnolia Science Academy--5 Charter School Facility Program

P. Ontiveros, General Counsel & Director of Facilities, explained that by using Omnia MPS can procure long lead items for the MSA-5 project at 7111 Winnetka Ave. He added that this is a purchasing cooperative that other school districts use to procure materials at more favorable rates than otherwise get in the market. Construction Manager, Erickson Hall, recommended this partnership to receive higher cost savings and to meet an aggressive delivery date. Erickson Hall would keep track of the procurements. Aside from purchasing there are no other fees associated by it. Board Members questions were addressed by staff. After further discussion the Committee will table the item for further discussion.

M. Muhammedov made a motion to table the item.

D. Gonzalez seconded the motion.

The committee VOTED to approve the motion.

Roll Call
M. Muhammedov	Aye
D. Gonzalez	Aye
D. Sheehan	Absent

III. Closing Items

A. Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:01 PM.

Respectfully Submitted,

M. Muhammedov