Download minutes PDF Minutes Approved

Magnolia Public Schools

Minutes

Audit/Facilities Committee Meeting

Date and Time

Wednesday May 10, 2023 at 7:00 PM

Location

Home Office: 250 E. 1st Street, Suite 1500, Los Angeles CA 90012

Audit/Facilities Committee Members:
Mr. Mekan Muhammedov, Chair
Ms. Diane Gonzalez

Mr. Daniel Sheehan
Dr. Salih Dikbas (alternate) 

CEO and Superintendent
Mr. Alfredo Rubalcava

Committee Members Present

D. Gonzalez, M. Muhammedov

Committee Members Absent

D. Sheehan

Guests Present

J. Lara

I. Opening Items

A.

Call the Meeting to Order

M. Muhammedov called a meeting of the Audit/Facilities Committee of Magnolia Public Schools to order on Wednesday May 10, 2023 at 7:05 PM.

B.

Record Attendance and Guests

Refer to attendance information recorded above.

C.

Approval of Agenda

D. Gonzalez made a motion to approve the agenda as presented.
M. Muhammedov seconded the motion.
The committee VOTED to approve the motion.
Roll Call
D. Sheehan
Absent
D. Gonzalez
Aye
M. Muhammedov
Aye

D.

Public Comments

No public comments were made at this time. 

E.

Approval of Minutes from MPS Regular Audit/Facilities Committee Meeting - April 12, 2023

M. Muhammedov made a motion to approve the minutes from Audit/Facilities Committee Committee Meeting on 04-12-23.
D. Gonzalez seconded the motion.
The committee VOTED to approve the motion.
Roll Call
M. Muhammedov
Aye
D. Sheehan
Absent
D. Gonzalez
Aye

II. Information/Discussion Items

A.

Facilities Department Updates

P. Ontiveros, General Counsel & Director of Facilities, presented a verbal overview of the Facilities Department such as facilities coordination meetings with Facilities, Finance and Academic Departments and ensuring those Departments are aware of all new information and are able to provide input for the projects. He went over the projects at MSA-1 and MSA-2. Board Members questions were addressed by staff.

III. Recommended Action Items

A.

Approval of Award of Contract for Asbestos and Lead Based Paint Abatement and Demolition at 7111 Winnetka Ave.

M. Sahin, Facilities Project Manager, presented that after conducting an asbestos test at the 7111 Winnteka Ave. location, it was found that asbestos was located. In order to prepare the site, staff prepared to address the asbestos for abatement and demolition. He went over the RFP released and the proposals received. Board Members questions were addressed. 

M. Muhammedov made a motion to approve the award of a contract for (1) asbestos and lead based paint abatement and (2) site demolition for the Magnolia Science Academy—5 (“MSA-5”) new Construction Project at 7111 Winnetka Street to Interior Demolition (together, the “Project”) for a total fee of $309,424.22 ($229,954.22 for demolition and $79,470.00 for asbestos abatement) and further approve that staff be authorized to negotiate and sign a professional services contract for said services in such form as staff may deem appropriate and in the best interests of Magnolia Public Schools. Furthermore, for the Committee to move and recommend that the Board of Directors adopts the same.
D. Gonzalez seconded the motion.
The committee VOTED to approve the motion.
Roll Call
M. Muhammedov
Aye
D. Gonzalez
Aye
D. Sheehan
Absent

B.

Approval of Acceptance of Title Transfer to 7111 Winnetka Ave from MPM Sherman Winnetka LLC

P. Ontiveros, General Counsel & Director of Facilities, presented that in order to use the Charter School Facility Program award for the 7111 Winnetka project (MSA-5 project), the title to the property needs to be held by MERF for the benefit of MSA-5. Certain conditions and restrictions will be recorded in the change of title as this is required by the Office of Public School Construction. Board Members questions were addressed by staff.  

D. Gonzalez made a motion to approve the purchase by Magnolia Public Schools of title to the property located at 7111 Winnetka Ave (the “Property”) from MPM Sherman Winnetka LLC (“MPM LLC”) for the benefit of Magnolia Science Academy-5 (“MSA5”) using the proceeds from MSA-5’s award under the Charter School Facilities Program upon receipt of the advanced release of site acquisition funds. Furthermore, for the Committee to move and recommend that the Board of Directors adopts the same.
M. Muhammedov seconded the motion.
The committee VOTED to approve the motion.
Roll Call
M. Muhammedov
Aye
D. Gonzalez
Aye
D. Sheehan
Absent

IV. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:43 PM.

Respectfully Submitted,
M. Muhammedov