Magnolia Public Schools

Minutes

Audit/Facilities Committee Meeting

Date and Time

Thursday August 11, 2022 at 5:00 PM

Location

https://zoom.us/j/92205640153?pwd=cHNIWjlnY0dsQmxDTjZFa0pydzR0Zz09

 

Meeting ID: 922 0564 0153         Passcode: 013089
One tap mobile: +16699009128,,92205640153# US (San Jose)

Audit/Facilities Committee Members
Mr. Mekan Muhammedov, Chair
Ms. Diane Gonzalez
Dr. Umit Yapanel (alternate) 

CEO and Superintendent
Mr. Alfredo Rubalcava

Committee Members Present

D. Gonzalez (remote), M. Muhammedov (remote)

Committee Members Absent

None

I. Opening Items

A.

Call the Meeting to Order

M. Muhammedov called a meeting of the Audit/Facilities Committee of Magnolia Public Schools to order on Thursday Aug 11, 2022 at 5:02 PM.

B.

Record Attendance and Guests

Refer to attendance information recorded above.

C.

Approval of Agenda

D. Gonzalez made a motion to approve the agenda as presented.
M. Muhammedov seconded the motion.
The committee VOTED unanimously to approve the motion.
Roll Call
M. Muhammedov
Aye
D. Gonzalez
Aye

D.

Public Comments

No public comments were made at this time.

E.

Approval of Minutes from MPS Regular Audit/Facilities Committee Meeting - May 5, 2022

D. Gonzalez made a motion to approve the minutes from Audit/Facilities Committee Meeting on 05-05-22.
M. Muhammedov seconded the motion.
The committee VOTED unanimously to approve the motion.
Roll Call
M. Muhammedov
Aye
D. Gonzalez
Aye

F.

Approval of Minutes from MPS Regular Audit/Facilities Committee Meeting - June 21, 2022

D. Gonzalez made a motion to approve the minutes from Audit/Facilities Committee Meeting on 06-21-22.
M. Muhammedov seconded the motion.
The committee VOTED unanimously to approve the motion.
Roll Call
D. Gonzalez
Aye
M. Muhammedov
Aye

II. Recommended Action Items

A.

Approval of Agreement with Universal Awning to Build Two Shade Structures for Magnolia Science Academy-1 High School

M.Sahin, Facilities Project Manager, explained that the two shade structures for the MSA-1 campus would provide a shaded area on the rooftop of the high school building for before/after school activities and recreational breaks. He explained the RFP process. ESSER funds will be used for the shade structures and he provided documentation of the approval from the State. P.Ontiveros, General Counsel & Director of Facilities, provided further context of the decision to go with Universal Awning for this project. M.Sahin shared that the estimated time of completion is around 6-10 weeks depending on permitting process and materials. Committee members questions were addressed by the staff. Committee members provided feedback for staff to consider for possible implementation. 

M. Muhammedov made a motion to approve the agreements with Universal Awning to build two shade structures on the rooftop of Magnolia Science Academy (MSA)-1 High School building with the proposed amount for both shade structures being $272,322.00 and a contingency of 20%, or $54,464.40 to cover permitting and other unforeseen expenses and further recommends that the Committee moves that the MPS Board of Directors adopt the same.
D. Gonzalez seconded the motion.
The committee VOTED unanimously to approve the motion.
Roll Call
D. Gonzalez
Aye
M. Muhammedov
Aye

B.

Approval of Agreements with Zingo Construction to Upgrade the Plumbing Fixtures at Magnolia Science Academy-1, 7 and Santa Ana

M.Sahin, Facilities Project Manager, presented the agreement from Zingo Construction to upgrade plumbing fixtures at MSA-1,7 and Santa Ana. He explained the RFP process. Previously these schools were awarded a grant from the CalSHAPE Program in which the Board adopted the resolutions back in February 2022. Proposal amounts were higher than the awarded amounts. CalSHAPE would not pay for the difference, therefore schools would pay the difference out of its general funds to complete the project. P.Ontiveros, General Counsel & Director of Facilities also provided context in paying for these projects. No questions were made at this time.

M. Muhammedov made a motion to approve the agreements with Zingo Construction to upgrade the plumbing fixtures at Magnolia Science Academy- 1, 7 and Santa Ana according to CalSHAPE Plumbing Grant Requirements and further recommends that the Committee moves that the MPS Board of Directors adopt the same.
D. Gonzalez seconded the motion.
The committee VOTED unanimously to approve the motion.
Roll Call
D. Gonzalez
Aye
M. Muhammedov
Aye

III. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 5:27 PM.

Respectfully Submitted,
M. Muhammedov