Magnolia Public Schools

Minutes

Audit/Facilities Committee Meeting

Date and Time

Tuesday March 8, 2022 at 5:30 PM

Location

https://zoom.us/j/92205640153?pwd=cHNIWjlnY0dsQmxDTjZFa0pydzR0Zz09

Meeting ID: 922 0564 0153       Passcode: 013089
One tap mobile: +16699009128,,92205640153# US (San Jose)

Audit/Facilities Committee Members
Mr. Mekan Muhammedov, Chair
Ms. Diane Gonzalez
Dr. Umit Yapanel (alternate) 

CEO and Superintendent
Mr. Alfredo Rubalcava

Committee Members Present

D. Gonzalez (remote), M. Muhammedov (remote)

Committee Members Absent

None

I. Opening Items

A.

Call the Meeting to Order

M. Muhammedov called a meeting of the Audit/Facilities Committee Committee of Magnolia Public Schools to order on Tuesday Mar 8, 2022 at 5:34 PM.

B.

Record Attendance and Guests

Refer to attendance information stated above.

C.

Approval of Agenda

D. Gonzalez made a motion to approve the agenda as presented.
M. Muhammedov seconded the motion.
The committee VOTED unanimously to approve the motion.
Roll Call
M. Muhammedov
Aye
D. Gonzalez
Aye

D.

Public Comments

No public comments were made at this time.

E.

Announcements from CEO & Superintendent and Committee Members

There were no announcements made from the CEO & Superintendent and Committee Members.

II. Recommended Action Items

A.

Approval of Purchase and Installation of a Sound System and LED Video Wall Display for MSA-Santa Ana

M.Sahin, MPS Project Manager, explained that the purchase of the sound system and LED video wall display for MSA-Santa Ana would be for their gym for purposes of using that space to the maximum capacity and for CIF related sports. He explained the RFP process that was conducted and posted on the MPS website. S.Keskinturk, Principal at MSA-Santa Ana, added that these tools would increase student participation in Physical Education activities and establish the school as a CIF school. S.Solomon, Athletics Director and Physical Education Teacher at MSA-Santa Ana, added this would be a great addition to the sports program at the school and would be used in many capacities as there is a lot of options for use. ESSER funds will be utilized for the purchase. Committee Members questions were addressed by staff.

M. Muhammedov made a motion to approve and move that the full MPS Board of Directors grants approval to the CEO and Superintendent of MPS to sign the agreement with AVI-SPL LLC to purchase and install a sound system and LED Video Wall for MSA-Santa Ana’s gym.
D. Gonzalez seconded the motion.
The committee VOTED unanimously to approve the motion.
Roll Call
M. Muhammedov
Aye
D. Gonzalez
Aye

B.

Approval of Purchase and Installation of Three Shade Structures for MSA-Santa Ana

M.Sahin, MPS Project Manager, presented the placements of the three shade structures to be placed at MSA-Santa Ana. Currently, the school has a tent between the gym and the school site which is not in good condition any longer. School administrative team addressed this issue. One would be placed where elementary students line-up outdoors; second would be placed at the lunch eating area; third would be placed behind the gym. He expleained the RFP process for this project. ESSER funds will be utilized for this project. This projects budgetary impact was incorporated in the 2020-21 second interim report which would be presented to the full Board. S.Keskinturk, Principal at MSA-Santa Ana, emphasized the need of the new shade structure to replace the current one. Committee Members questions were addressed by staff. Committee Members requested a timeline for the completion of the project and for future projects. 

M. Muhammedov made a motion to approve (1) the selection of Universal Awning as the vendor for the installation of three (3) shade structures at the Magnolia Science Academy Santa Ana (“MSA SA”) campus and to spend up to $150,000 (that is, $120,000 on the contract with Universal and $30,000 for contingency and permitting related costs) on said project and (2) the execution of a contract that Staff may negotiate with such vendor. Staff further recommends that the Committee recommend and move that the MPS Board of Directors adopt the same.
D. Gonzalez seconded the motion.
The committee VOTED unanimously to approve the motion.
Roll Call
D. Gonzalez
Aye
M. Muhammedov
Aye

C.

Approval to Exercise Option to Extend Due Diligence Contingency Period for Purchase of 7111 Winnetka Avenue

P.Ontiveros, General Counsel & Director of Facilities, explained the need for the extension of the due diligence period for the property at 7111 Winnetka Ave. MPS has been in escrow since December 2021. During that time, due diligence procedures have been conducted and the Facilities Department has been working with Pacific Charter School Development (PCSD) and Rafael Franco & Associates Architects to look at various concepts for developing the property for MSA-5. Concurrently working with financial advisor John Buck to secure financing for this project, and working with a Financial person at PCSD and the MPS Finance Department. Progress has been made but more time is needed. MPS has informed the Los Angeles County Office of Education and are awaiting for approval and further feedback. Committee Members questions were addressed by staff. S.Budhraja, Chief Financial Officer, added that Finance Department would continue with their due diligence in looking at this in multiple ways to ensure it is feasible in a financial and practical standpoint.

M. Muhammedov made a motion to approve (1) the exercise by MPS of its option under that certain purchase and sale agreement signed by MPS dated as of December 15, 2021 for the purchase of the property located at 7111 Winnetka Ave. (the “Property”) to extend its contingency/due diligence period for one (1) thirty (30) day period from March 22, 2022 to April 21, 2022, and in conjunction therewith, (2) the release by MPS of Fifteen Thousand Dollars ($15,000.00) from the escrow established for the aforementioned transaction as consideration for the exercise of the extension option, and (3) the execution by the MPS CEO and Superintendent, or his designees, of such documents and instruments as may be necessary to undertake and complete the foregoing actions. Staff further recommends that the Committee recommend and move that the MPS Board of Directors (the “MPS Board”) adopt the same.
D. Gonzalez seconded the motion.
The committee VOTED unanimously to approve the motion.
Roll Call
D. Gonzalez
Aye
M. Muhammedov
Aye

III. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:08 PM.

Respectfully Submitted,
M. Muhammedov