Magnolia Public Schools

Minutes

Regular Board Meeting

Date and Time

Thursday March 24, 2022 at 6:00 PM

Location

https://zoom.us/j/97856064990?pwd=MHhBZCtGT0xEMlZpNEZQZVJ3RDBPZz09

Meeting ID: 978 5606 4990      Passcode: 021250
One tap mobile: +16699009128,,97856064990# US (San Jose)

Board Members:
Ms. Sandra Covarrubias, Chair
Dr. Umit Yapanel, Vice-Chair
Dr. Salih Dikbas
Ms. Diane Gonzalez
Mr. Mekan Muhammedov

CEO & Superintendent:
Mr. Alfredo Rubalcava

Directors Present

D. Gonzalez (remote), M. Muhammedov (remote), S. Covarrubias (remote), S. Dikbas (remote), U. Yapanel

Directors Absent

None

Directors who arrived after the meeting opened

U. Yapanel

I. Opening Items

A.

Call the Meeting to Order

S. Covarrubias called a meeting of the board of directors of Magnolia Public Schools to order on Thursday Mar 24, 2022 at 6:06 PM.

B.

Record Attendance and Guests

Refer to attendance information stated above.

C.

Approval of Agenda

D. Gonzalez made a motion to approve the agenda as presented.
M. Muhammedov seconded the motion.
The board VOTED to approve the motion.
Roll Call
M. Muhammedov
Aye
U. Yapanel
Absent
S. Dikbas
Aye
S. Covarrubias
Aye
D. Gonzalez
Aye
U. Yapanel arrived at 6:07 PM.

D.

Public Comments

No public comments were given at this time.

E.

Announcements from CEO & Superintendent and Board Members

A.Rubalcava, CEO & Superintendent, congratulated MSA-1,3 and Bell students and staff who ran the Los Angeles Marathon. He highlighted MSA-2 for their successful WASC visit and thanked S.Covarrubias, Board Chair, for joining. He mentioned that school sites celebrated spirit week for Pi Day. He congratulated MSA-San Diego Archery team who placed 2nd place at the Conference Championship. He congratulated MSA-7 student who participated in the Scripps Spelling Bee. He thanked M.Muhammedov, Board Member, for his attendance at the MSA-1 and MSA-5 school site visit. M.Muhammedov, thanked the staff from MSA-1 and MSA-5 and mentioned the visit was successful and hosted David Downing, Indra Ciccarelli and LACOE Board Member, Yvonne Chan. 

II. Closed Session

A.

Public Announcement of Closed Session

S.Covarrubias announced that the Board would be going into Closed Session to discuss public employee performance evaluation for the CEO & Superintendent and conference with legal counsel concerning anticipated litigation for two cases and would report out any actions taken.

B.

Public Employee Performance Evaluation (§ 54957) - Title: CEO & Superintendent

This item was discussed in Closed Session.

C.

Conference with Legal Counsel - Anticipated Litigation (§ 54956.9): 2 cases

This item was discussed in Closed Session.

D.

Report Out of Closed Session

S.Covarrubias announced in Open Session at 7:09pm that the Board directed staff to follow on the items with the recommendations provided by the Board and the Board assigned two Board members to lead the CEO evaluation. 

III. Information/Discussion Items

A.

Glows, Grows and Priorities Presentations

Magnolia Science Academies-Santa Ana and San Diego presented their Glows Grows and Priorities Presentations. Board Members and the public were given an opportunity to give questions and comments at the end of each schools presentations.

IV. Action Items

A.

Approval of A-G Completion Improvement Grant Plans for MSA-1, 2, 3, 4, 5 and Santa Ana

Public Hearing for A-G Improvement Grant Plans was held on March 10, 2022 Regular Board Meeting. School teams such as School Counselors, Deans of Academics, and Principals met with the Accountability Department and Academic Department from the home office to develop the plans. W.Gray, College and Career Readiness and TOSA Coordinator, provided a high level overview of the processes and outcomes when developing the plans. He mentioned schools observed their data to finalize their plans to address A-G non-completers. He mentioned how some schools will be spending their grant money to address this such as training for teachers on how to support students in class, providing credit recovery options especially with students with learning disabilities, expanding dual enrollment for students taking college courses, and some campuses sought to make a College & Career Readiness Centers for educational partners to come and learn how to get on track. S.Keskinturk, Principal at MSA-Santa Ana, detailed the schools plan. Board Members questions were addressed by staff.

S. Covarrubias made a motion to approve the A-G Completion Improvement Grant Plans for Magnolia Science Academies 1, 2, 3, 4, 5 and Santa Ana.
D. Gonzalez seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
S. Dikbas
Aye
D. Gonzalez
Aye
U. Yapanel
Aye
S. Covarrubias
Aye
M. Muhammedov
Aye

B.

Approval of HopSkipDrive to the Approved Vendor List

E.Acar, Chief Academic Officer, presented the approval of adding HopSkipDrive to the approved vendor list to continue providing transportation services for students who are in need of this specific need based service. He had outlined the services that were sought while also commenting that this was to ensure that students are able to get access to a free and appropriate education. An RFP was established and HopSkipDrive was the only proposal that was submitted by the deadline. The service would be purchased as a consortium to include all schools. 

M. Muhammedov made a motion to approve the addition of the following vendor, HopSkipDrive, to the approved vendor list.
S. Covarrubias seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
M. Muhammedov
Aye
S. Covarrubias
Aye
U. Yapanel
Aye
D. Gonzalez
Aye
S. Dikbas
Aye

C.

Approval of MPS E-Rate Funding Year 2022

R.Monoshev, Director of Technology, spoke regarding the E-Rate application of MPS for the upcoming fiscal year. He said that discounts were based on the percentage of enrolled students eligible for Free/Reduced Lunch per school site. He assed that MPS discount for FY 2022 is expected to be 80% for Internet, WAN connectivity and network infrastructure components. The discount for voice services is expected to be 80% for FY 2022. Staff reached out to all school sites to identify their needs. He detailed the process. Board Members questions were addressed by staff.

M. Muhammedov made a motion to retroactively approve the winning bids which were approved by MPS CEO, Mr. Rubalcava with the powers granted to him by the board February 10th for the E-Rate RFP posting.
S. Covarrubias seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
S. Covarrubias
Aye
M. Muhammedov
Aye
D. Gonzalez
Aye
S. Dikbas
Aye
U. Yapanel
Aye

D.

Approval of Updated MPS Health and Safety Policy and Injury and Illness Prevention Program (“IIPP”) COVID-19 Addendum

D.Hajmeirza, Director of Human Resources, presented the updated Health and Safety Policy and IIPP Addendum which reflects recent guidelines from CDC, CDPH and other county public health officials. Changes include the testing and reporting guidelines and masking guidelines. Board Members questions were addressed by staff.  

D. Gonzalez made a motion to approve the updated MPS Health & Safety Policy alongside the Injury Illness Prevention Program (“IIPP”) COVID-19 addendum.
S. Covarrubias seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
U. Yapanel
Aye
S. Covarrubias
Aye
S. Dikbas
Aye
M. Muhammedov
Aye
D. Gonzalez
Aye

E.

Approval of Submission of Application for Charter School Facilities Program by MSA-1, 2, 5 and 7

P.Ontiveros, General Counsel & Director of Facilities, presented that the Office of Public School Construction opened up a new application filing round for the Charter School Facility Program (CSFP). During that time, $94million dollars was available for projects. He expressed that applying for this program would go towards facility projects that MPS is working on with some of the schools. In the past, MSA-Santa Ana's project was funding through CSFP. Application window is from May 2nd to June 3rd of 2022. He went over the requirements of submitting for this program and has notified the school district as per one of the requirements. Board Members questions were addressed by staff. 

U. Yapanel made a motion to approves MPS to submit applications for funding through the Charter School Facility Program (“CSFP”) administered by the State of California Department of General Services Office of Public School Construction (“OPSC”) for such MPS schools as MPS Staff may deem appropriate, including, but not limited to, Magnolia Science Academy—1, Magnolia Science Academy—2, Magnolia Science Academy—5, and Magnolia Science Academy—7 and to take such actions and sign such documents as shall be necessary in order to submit such applications in accordance with CSFP requirements.
S. Dikbas seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
S. Dikbas
Aye
U. Yapanel
Aye
D. Gonzalez
Aye
S. Covarrubias
Aye
M. Muhammedov
Aye

F.

Approval to Revise Stakeholder & Development Committee Name to Educational Partners & Development Committee

Item was presented to the Stakeholder & Development Committee on March 10, 2022. S.Covarrubias, Board Chair & Chair of the Committee reported out from the Committee's discussion. To stay consistent with State Board of Education, MPS would adopt the replacement term of "educational partners" instead of stakeholder as it was no longer being utilized when referring to parents, staff and community members. She reported that the functions of the committee would remain the same. 

U. Yapanel made a motion to approve the revision of the Committee title Development & Stakeholder Committee to Educational Partners & Development Committee.
S. Covarrubias seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
D. Gonzalez
Aye
S. Dikbas
Aye
S. Covarrubias
Aye
U. Yapanel
Aye
M. Muhammedov
Aye

G.

Approval of Magnolia Public Schools 2022-23 Board of Directors Handbook

This item was presented at the Nominating/Governance Committee on March 17, 2022. U.Yapanel, Vice-Chair & Chair of the Committee reported out on the Committee's discussion. He said that critical information was added that would be useful for a new board member to reference and that information regarding MPS goals and vision and mission were included. The Committee had voted previously to recommended full approval to the Board. The Board gave their thanks on the completion and edits to the Handbook. 

S. Covarrubias made a motion to approve and adopt the 2022-23 Board of Directors Handbook.
U. Yapanel seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
S. Covarrubias
Aye
D. Gonzalez
Aye
M. Muhammedov
Aye
U. Yapanel
Aye
S. Dikbas
Aye

V. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:31 PM.

Respectfully Submitted,
S. Covarrubias