Magnolia Public Schools

Minutes

Regular Board Meeting

Date and Time

Thursday March 10, 2022 at 7:00 PM

Location

https://zoom.us/j/97856064990?pwd=MHhBZCtGT0xEMlZpNEZQZVJ3RDBPZz09

Meeting ID: 978 5606 4990         Passcode: 021250
One tap mobile: +16699009128,,97856064990# US (San Jose)

Board Members:
Ms. Sandra Covarrubias, Chair
Dr. Umit Yapanel, Vice-Chair
Dr. Salih Dikbas
Ms. Diane Gonzalez
Mr. Mekan Muhammedov

CEO & Superintendent:
Mr. Alfredo Rubalcava

Directors Present

D. Gonzalez (remote), M. Muhammedov (remote), S. Covarrubias (remote), U. Yapanel (remote)

Directors Absent

S. Dikbas

I. Opening Items

A.

Call the Meeting to Order

S. Covarrubias called a meeting of the board of directors of Magnolia Public Schools to order on Thursday Mar 10, 2022 at 7:04 PM.

B.

Record Attendance and Guests

Refer to attendance information recorded above.

C.

Approval of Agenda

D. Gonzalez made a motion to approve the amended action to reflect removal of Action Items IV D & IV E.
M. Muhammedov seconded the motion.

A.Rubalcava, CEO & Superintendent, provided context regarding the tabling of the two items.

The board VOTED to approve the motion.
Roll Call
S. Dikbas
Absent
M. Muhammedov
Aye
U. Yapanel
Aye
D. Gonzalez
Aye
S. Covarrubias
Aye

D.

Public Comments

G.Serce, Principal at MSA-San Diego, announced that the schools Robotics team qualified to the state finals which they had attended. This would be the first year they would attend. He also announced that the schools Archery team would be attending the San Diego Championship Conference. Also many students are participating in the 'W.I.Z.A.R.D.' Way (Wisdom, Intelligence, Zest, Accountability Respect and Determination). And that he is excited to see students participate.  Lastly, he thanked A.Rubalcava, CEO & Superintendent, for joining this week at MSA-San Diego. B.Lopez, Chief External Officer, invited all for a youth symposium held at MSA-7 in partnership with sorority, Sigma Gamma Rho to empower youth. And she gave a shoutout to Ms. Allen who had a connection with the sorority for this event.

E.

Announcements from CEO & Superintendent and Board Members

A.Rubalcava, CEO & Superintendent, highlighted and congratulated SRLA runners from MSA-1,8 and 3 who ran the Los Angeles Marathon. He also highlighted an alumni reunion from former students from MSA-2. Read Across America was also a staple this week at school sites. He also mentioned the Career Fair hosted at MSA-5. And in honor of Women's History Month, recognized MSA-Bell for their Girls Leadership & Mentoring Workshop.

II. Public Hearing

A.

Public Hearing for A-G Completion Improvement Grant Plans for MSA-1, 2, 3, 4, 5, and Santa Ana

E.Acar, Chief Academic Officer, joined with W.Gray, College and Career Readiness and TOSA Coordinator, went over the A-G Completion Improvement Grant Plans for public hearing to gather further feedback. The funding grant amounts for each school site was showcased. The plans will be taken at a later Board Meeting for the Boards approval. He shared the graduation rates for each school site. W.Gray spoke about that overall the A-G eligibility rate is high so they asked the schools to focus the expenditures on student groups in areas that have created pockets of ineligibility among the students. He went over focus areas such as comprehensive advising plans and other student supports (i.e. tutoring, 4-year plans and college counseling services), expanding access to A-G coursework, expanding credit recovery opportunities, paying for AP test fees and others. He went over how the money will be monitored to ensure the success of the plans. Board Members questions were addressed by staff.

III. Information/Discussion Items

A.

Glows, Grows and Priorities Presentations

Magnolia Science Academies-4,6,7 and 8 presented their Glows Grows and Priorities Presentations. Board Members and the public were given an opportunity to give questions and comments at the end of each schools presentations.

IV. Action Items

A.

Approval of Second Interim Reports for the 2021-22 Fiscal Year

S.Budhraja, Chief Financial Officer, shared the Second Interim Report, a snapshot of the operating budget for the current year which will run from July 1, 2021 and ends June 30, 2022. First interim Report was discussed and approved by the Board back in December of 2021. He went over actual data, assumptions when developing the budget and projections. He went over the budget adjustments and revisions comparing the 2021-22 First Interim Report which include; enrollment based on 2021-22 projected P-2 student counts and changes in revenues and expenditures that were adjusted accordingly. He went over the budget by school site. Board Members questions were addressed by staff. 

M. Muhammedov made a motion to approve the 2021-22 Second Interim Budget Reports as the most recent revised budget for the 2021-22 fiscal year for all MSA schools.
U. Yapanel seconded the motion.
The board VOTED to approve the motion.
Roll Call
M. Muhammedov
Aye
U. Yapanel
Aye
S. Dikbas
Absent
D. Gonzalez
Aye
S. Covarrubias
Aye

B.

Approval of COVID-19 Discretionary Bonus for MPS Employees

D.Hajmeirza, Director of Human Resources, presented the resolution which would be intended to provide a bonus to show a token of appreciation to staff and encourage retention after navigating a difficult year with COVID-19. Employees at the school site and home office would be eligible to receive a lump sum payment of either $4,500 or $2,500 depending on their status as full or part-time employees. This will be paid by using a portion of COVID-19 funds and is incorporated in the Second Interim Report. 

U. Yapanel made a motion to approve the one-time COVID-19 Discretionary Bonus Resolution # 20220310-01 for all eligible MPS employees including administrative, classified, and certificated staff.
S. Covarrubias seconded the motion.
The board VOTED to approve the motion.
Roll Call
S. Covarrubias
Aye
U. Yapanel
Aye
M. Muhammedov
Aye
D. Gonzalez
Aye
S. Dikbas
Absent

C.

Approval of Updated MPS Health and Safety Policy and Injury and Illness Prevention Program (“IIPP”) COVID-19 Addendum

D.Hajmeirza, Director of Human Resources, presented the updated Health and Safety Policy and IIPP Addendum which reflects recent guidelines from CDC, CDPH and other county public health officials. Those changes in the policy include; testing and reporting, extracurricular activities and masking requirements.

U. Yapanel made a motion to approve the updated MPS Health & Safety Policy alongside the Injury and Illness Prevention Program (“IIPP”) COVID-19 addendum.
D. Gonzalez seconded the motion.
The board VOTED to approve the motion.
Roll Call
M. Muhammedov
Aye
S. Covarrubias
Aye
U. Yapanel
Aye
S. Dikbas
Absent
D. Gonzalez
Aye

D.

Approval of Purchase and Installation of a Sound System and LED Video Wall Display for MSA-Santa Ana

This item was tabled as stated during the Approval of Agenda.

E.

Approval of Purchase and Installation of Three Shade Structures for MSA-Santa Ana

This item was tabled as stated during the Approval of Agenda.

F.

Approval to Exercise Option to Extend Due Diligence Contingency Period for Purchase of 7111 Winnetka Avenue

This was presented at the March 8, 2022 Audit/Facilities Committee Meeting. M.Muhammedov, Board Member & Chair of the Committee, reported out of what was discussed at the Committee. Staff have voiced extending the due diligence period to further analyze the property and see their options and the development costs and financials which is ongoing. The Committee had approved for their recommended approval to the full Board. P.Ontiveros, General Counsel & Director of Facilities, added that they are continuing to speak with financial advisor John Buck and provided projections which would be taken to a lender which would generate a term sheet. The term sheet, once received, would be provided to the authorizer for feedback. He said that staff are looking at different options for construction. Him and M.Sahin, Project Manager are looking at different options to support and find the most cost effective construction method. Board Members questions were addressed by staff. 

S. Covarrubias made a motion to approve (1) the exercise by MPS of its option under that certain purchase and sale agreement signed by MPS dated as of December 15, 2021 for the purchase of the property located at 7111 Winnetka Ave. (the “Property”) to extend its contingency/due diligence period for one (1) thirty (30) day period from March 22, 2022 to April 21, 2022, and in conjunction therewith, (2) the release by MPS of Fifteen Thousand Dollars ($15,000.00) from the escrow established for the aforementioned transaction as consideration for the exercise of the extension option, and (3) the execution by the MPS CEO and Superintendent, or his designees, of such documents and instruments as may be necessary to undertake and complete the foregoing actions.
D. Gonzalez seconded the motion.
The board VOTED to approve the motion.
Roll Call
S. Covarrubias
Aye
M. Muhammedov
Aye
U. Yapanel
Aye
D. Gonzalez
Aye
S. Dikbas
Absent

G.

Approval of Findings to Conduct Virtual Meetings Pursuant to AB 361/Government Code Section 54953

MPS Board of Directors discussed and reconsidered the circumstances of the State of Emergency related to COVID-19 in which meeting in person can directly impact the ability of the Board in addition to the all standing Board Committees (Finance, Audit/Facilities, Academic, Stakeholder and Development & Nominating/Governance Committees) and public to meet safely. As such, local officials are still continuing to recommend measures to promote social distancing. Board Members questions were addressed by staff.

D. Gonzalez made a motion to adopt the findings relating to the ability of the MPS Board and all MPS Committees to conduct meetings due to teleconference during the State of Emergency, in reference to AB 361/Government Code Section 54953.
S. Covarrubias seconded the motion.
The board VOTED to approve the motion.
Roll Call
D. Gonzalez
Aye
S. Dikbas
Absent
M. Muhammedov
Aye
U. Yapanel
Aye
S. Covarrubias
Aye

V. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:52 PM.

Respectfully Submitted,
S. Covarrubias