Magnolia Public Schools
Minutes
Regular Board Meeting
Date and Time
Thursday March 10, 2022 at 7:00 PM
Location
https://zoom.us/j/97856064990?pwd=MHhBZCtGT0xEMlZpNEZQZVJ3RDBPZz09
Meeting ID: 978 5606 4990 Passcode: 021250
One tap mobile: +16699009128,,97856064990# US (San Jose)
Board Members:
Ms. Sandra Covarrubias, Chair
Dr. Umit Yapanel, Vice-Chair
Dr. Salih Dikbas
Ms. Diane Gonzalez
Mr. Mekan Muhammedov
CEO & Superintendent:
Mr. Alfredo Rubalcava
Directors Present
D. Gonzalez (remote), M. Muhammedov (remote), S. Covarrubias (remote), U. Yapanel (remote)
Directors Absent
S. Dikbas
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance and Guests
C.
Approval of Agenda
A.Rubalcava, CEO & Superintendent, provided context regarding the tabling of the two items.
Roll Call | |
---|---|
S. Dikbas |
Absent
|
M. Muhammedov |
Aye
|
U. Yapanel |
Aye
|
D. Gonzalez |
Aye
|
S. Covarrubias |
Aye
|
D.
Public Comments
G.Serce, Principal at MSA-San Diego, announced that the schools Robotics team qualified to the state finals which they had attended. This would be the first year they would attend. He also announced that the schools Archery team would be attending the San Diego Championship Conference. Also many students are participating in the 'W.I.Z.A.R.D.' Way (Wisdom, Intelligence, Zest, Accountability Respect and Determination). And that he is excited to see students participate. Lastly, he thanked A.Rubalcava, CEO & Superintendent, for joining this week at MSA-San Diego. B.Lopez, Chief External Officer, invited all for a youth symposium held at MSA-7 in partnership with sorority, Sigma Gamma Rho to empower youth. And she gave a shoutout to Ms. Allen who had a connection with the sorority for this event.
E.
Announcements from CEO & Superintendent and Board Members
A.Rubalcava, CEO & Superintendent, highlighted and congratulated SRLA runners from MSA-1,8 and 3 who ran the Los Angeles Marathon. He also highlighted an alumni reunion from former students from MSA-2. Read Across America was also a staple this week at school sites. He also mentioned the Career Fair hosted at MSA-5. And in honor of Women's History Month, recognized MSA-Bell for their Girls Leadership & Mentoring Workshop.
II. Public Hearing
A.
Public Hearing for A-G Completion Improvement Grant Plans for MSA-1, 2, 3, 4, 5, and Santa Ana
E.Acar, Chief Academic Officer, joined with W.Gray, College and Career Readiness and TOSA Coordinator, went over the A-G Completion Improvement Grant Plans for public hearing to gather further feedback. The funding grant amounts for each school site was showcased. The plans will be taken at a later Board Meeting for the Boards approval. He shared the graduation rates for each school site. W.Gray spoke about that overall the A-G eligibility rate is high so they asked the schools to focus the expenditures on student groups in areas that have created pockets of ineligibility among the students. He went over focus areas such as comprehensive advising plans and other student supports (i.e. tutoring, 4-year plans and college counseling services), expanding access to A-G coursework, expanding credit recovery opportunities, paying for AP test fees and others. He went over how the money will be monitored to ensure the success of the plans. Board Members questions were addressed by staff.
III. Information/Discussion Items
A.
Glows, Grows and Priorities Presentations
Magnolia Science Academies-4,6,7 and 8 presented their Glows Grows and Priorities Presentations. Board Members and the public were given an opportunity to give questions and comments at the end of each schools presentations.
IV. Action Items
A.
Approval of Second Interim Reports for the 2021-22 Fiscal Year
S.Budhraja, Chief Financial Officer, shared the Second Interim Report, a snapshot of the operating budget for the current year which will run from July 1, 2021 and ends June 30, 2022. First interim Report was discussed and approved by the Board back in December of 2021. He went over actual data, assumptions when developing the budget and projections. He went over the budget adjustments and revisions comparing the 2021-22 First Interim Report which include; enrollment based on 2021-22 projected P-2 student counts and changes in revenues and expenditures that were adjusted accordingly. He went over the budget by school site. Board Members questions were addressed by staff.
Roll Call | |
---|---|
M. Muhammedov |
Aye
|
U. Yapanel |
Aye
|
S. Dikbas |
Absent
|
D. Gonzalez |
Aye
|
S. Covarrubias |
Aye
|
B.
Approval of COVID-19 Discretionary Bonus for MPS Employees
D.Hajmeirza, Director of Human Resources, presented the resolution which would be intended to provide a bonus to show a token of appreciation to staff and encourage retention after navigating a difficult year with COVID-19. Employees at the school site and home office would be eligible to receive a lump sum payment of either $4,500 or $2,500 depending on their status as full or part-time employees. This will be paid by using a portion of COVID-19 funds and is incorporated in the Second Interim Report.
Roll Call | |
---|---|
S. Covarrubias |
Aye
|
U. Yapanel |
Aye
|
M. Muhammedov |
Aye
|
D. Gonzalez |
Aye
|
S. Dikbas |
Absent
|
C.
Approval of Updated MPS Health and Safety Policy and Injury and Illness Prevention Program (“IIPP”) COVID-19 Addendum
D.Hajmeirza, Director of Human Resources, presented the updated Health and Safety Policy and IIPP Addendum which reflects recent guidelines from CDC, CDPH and other county public health officials. Those changes in the policy include; testing and reporting, extracurricular activities and masking requirements.
Roll Call | |
---|---|
M. Muhammedov |
Aye
|
S. Covarrubias |
Aye
|
U. Yapanel |
Aye
|
S. Dikbas |
Absent
|
D. Gonzalez |
Aye
|
D.
Approval of Purchase and Installation of a Sound System and LED Video Wall Display for MSA-Santa Ana
This item was tabled as stated during the Approval of Agenda.
E.
Approval of Purchase and Installation of Three Shade Structures for MSA-Santa Ana
This item was tabled as stated during the Approval of Agenda.
F.
Approval to Exercise Option to Extend Due Diligence Contingency Period for Purchase of 7111 Winnetka Avenue
This was presented at the March 8, 2022 Audit/Facilities Committee Meeting. M.Muhammedov, Board Member & Chair of the Committee, reported out of what was discussed at the Committee. Staff have voiced extending the due diligence period to further analyze the property and see their options and the development costs and financials which is ongoing. The Committee had approved for their recommended approval to the full Board. P.Ontiveros, General Counsel & Director of Facilities, added that they are continuing to speak with financial advisor John Buck and provided projections which would be taken to a lender which would generate a term sheet. The term sheet, once received, would be provided to the authorizer for feedback. He said that staff are looking at different options for construction. Him and M.Sahin, Project Manager are looking at different options to support and find the most cost effective construction method. Board Members questions were addressed by staff.
Roll Call | |
---|---|
S. Covarrubias |
Aye
|
M. Muhammedov |
Aye
|
U. Yapanel |
Aye
|
D. Gonzalez |
Aye
|
S. Dikbas |
Absent
|
G.
Approval of Findings to Conduct Virtual Meetings Pursuant to AB 361/Government Code Section 54953
MPS Board of Directors discussed and reconsidered the circumstances of the State of Emergency related to COVID-19 in which meeting in person can directly impact the ability of the Board in addition to the all standing Board Committees (Finance, Audit/Facilities, Academic, Stakeholder and Development & Nominating/Governance Committees) and public to meet safely. As such, local officials are still continuing to recommend measures to promote social distancing. Board Members questions were addressed by staff.
Roll Call | |
---|---|
D. Gonzalez |
Aye
|
S. Dikbas |
Absent
|
M. Muhammedov |
Aye
|
U. Yapanel |
Aye
|
S. Covarrubias |
Aye
|
Refer to attendance information recorded above.