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Magnolia Public Schools

Minutes

Audit/Facilities Committee Meeting

Date and Time

Thursday February 3, 2022 at 5:30 PM

Location

https://zoom.us/j/92205640153?pwd=cHNIWjlnY0dsQmxDTjZFa0pydzR0Zz09

Meeting ID: 922 0564 0153    Passcode: 013089
One tap mobile: +16699009128,,92205640153# US (San Jose)

Audit/Facilities Committee Members
Mr. Mekan Muhammedov, Chair
Ms. Diane Gonzalez
Dr. Umit Yapanel (alternate) 

CEO and Superintendent
Mr. Alfredo Rubalcava

Committee Members Present

D. Gonzalez (remote), M. Muhammedov (remote)

Committee Members Absent

None

I. Opening Items

A.

Call the Meeting to Order

M. Muhammedov called a meeting of the Audit/Facilities Committee of Magnolia Public Schools to order on Thursday Feb 3, 2022 at 5:34 PM.

B.

Record Attendance and Guests

Refer to attendance information stated above.

C.

Approval of Agenda

D. Gonzalez made a motion to approve the agenda as presented.
M. Muhammedov seconded the motion.
The committee VOTED unanimously to approve the motion.
Roll Call
M. Muhammedov
Aye
D. Gonzalez
Aye

D.

Public Comments

No public comments were made at this time.

E.

Announcements from CEO & Superintendent and Committee Members

There were no announcements made from the CEO & Superintendent and Committee Members.

F.

Approval of Minutes from MPS Audit/Facilities Committee Meeting- March 11, 2021

D. Gonzalez made a motion to approve the minutes from Facility/Audit Committee Meeting on 03-11-21.
M. Muhammedov seconded the motion.
The committee VOTED unanimously to approve the motion.
Roll Call
M. Muhammedov
Aye
D. Gonzalez
Aye

G.

Approval of Minutes from MPS Audit/Facilities Committee Meeting- January 13, 2022

D. Gonzalez made a motion to approve the minutes from Audit/Facilities Committee Meeting on 01-13-22.
M. Muhammedov seconded the motion.
The committee VOTED unanimously to approve the motion.
Roll Call
M. Muhammedov
Aye
D. Gonzalez
Aye

II. Recommended Action Items

A.

Committee Approval of Findings to Conduct Virtual Meetings Pursuant to AB 361/Government Code Section 54953

The Committee discussed and reconsidered the circumstances of the State of Emergency related to COVID-19 in which meeting in person can directly impact the ability of the Board and public to meet safely. As such, local officials are still continuing to recommend measures to promote social distancing.

M. Muhammedov made a motion to adopt the findings relating to the ability of the Magnolia Public Schools Audit/Facilitates Committee to conduct meetings due to teleconference during the State of Emergency, in reference to AB 361/Government Code Section 54953.
D. Gonzalez seconded the motion.
The committee VOTED unanimously to approve the motion.
Roll Call
D. Gonzalez
Aye
M. Muhammedov
Aye

B.

Approval of Modular-Tech and Zingo Construction for Facility Maintenance and Improvement

M.Sahin, MPS Project Manager, provided analysis for Modular-Tech and Zingo Construction to be added to the master vendor list to provide services over $50,000. The Committee and Board had previously voted to add both vendors to the preferred vendor list. Due to the needs of the schools - private sites - the services would likely exceed the $50,000 threshold. He explained that an RFP process was conducted. Committee Members questions were addressed by staff. 

D. Gonzalez made a motion to approve Modular-Tech and Zingo Construction as vendors for facility maintenance and improvement projects for all MPS campuses and that the MPS Audit/Facilities Committee recommends and moves that the MPS Board of Directors approve the same.
M. Muhammedov seconded the motion.
The committee VOTED unanimously to approve the motion.
Roll Call
D. Gonzalez
Aye
M. Muhammedov
Aye

III. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 5:44 PM.

Respectfully Submitted,
M. Muhammedov