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Magnolia Public Schools

Minutes

Audit/Facilities Committee Meeting

Date and Time

Thursday January 13, 2022 at 6:00 PM

Location

https://zoom.us/j/92205640153?pwd=cHNIWjlnY0dsQmxDTjZFa0pydzR0Zz09
Meeting ID: 922 0564 0153         Passcode: 013089
One tap mobile: +16699009128,,92205640153# US (San Jose)

Audit/Facilities Committee Members
Mr. Mekan Muhammedov, Chair
Ms. Diane Gonzalez
Dr. Umit Yapanel (alternate) 

CEO and Superintendent
Mr. Alfredo Rubalcava

Committee Members Present

D. Gonzalez (remote), M. Muhammedov (remote)

Committee Members Absent

None

I. Opening Items

A.

Call the Meeting to Order

M. Muhammedov called a meeting of the Audit/Facilities Committee Committee of Magnolia Public Schools to order on Thursday Jan 13, 2022 at 6:05 PM.

B.

Record Attendance and Guests

Refer to attendance information stated above.

C.

Approval of Agenda

D. Gonzalez made a motion to approve the agenda as presented.
M. Muhammedov seconded the motion.
The committee VOTED unanimously to approve the motion.
Roll Call
M. Muhammedov
Aye
D. Gonzalez
Aye

D.

Public Comments

No public comments were made at this time.

E.

Announcements from CEO & Superintendent and Committee Members

A.Rubalcava, CEO & Superintendent, wished a happy new year and would save his comments for the Special Board Meeting today, January 13th at 6:30pm

F.

Approval of Minutes from MPS Audit/Facilities Committee Meeting- October 7, 2021

D. Gonzalez made a motion to approve the minutes from Audit/Facilities Committee Meeting on 10-07-21.
M. Muhammedov seconded the motion.
The committee VOTED unanimously to approve the motion.
Roll Call
M. Muhammedov
Aye
D. Gonzalez
Aye

G.

Approval of Minutes from MPS Audit/Facilities Committee Meeting- November 4, 2021

D. Gonzalez made a motion to approve the minutes from Audit/Facilities Committee Meeting on 11-04-21.
M. Muhammedov seconded the motion.
The committee VOTED unanimously to approve the motion.
Roll Call
D. Gonzalez
Aye
M. Muhammedov
Aye

H.

Approval of Minutes from MPS Audit/Facilities Committee Meeting- December 2, 2021

D. Gonzalez made a motion to approve the minutes from Audit/Facilities Committee Meeting on 12-02-21.
M. Muhammedov seconded the motion.
The committee VOTED unanimously to approve the motion.
Roll Call
D. Gonzalez
Aye
M. Muhammedov
Aye

I.

Approval of Minutes from MPS Audit/Facilities Committee Meeting- December 9, 2021

D. Gonzalez made a motion to approve the minutes from Audit/Facilities Committee Meeting on 12-09-21.
M. Muhammedov seconded the motion.
The committee VOTED unanimously to approve the motion.
Roll Call
D. Gonzalez
Aye
M. Muhammedov
Aye

J.

Approval of Minutes from MPS Audit/Facilities Committee Meeting- December 14, 2021

D. Gonzalez made a motion to approve the minutes from Audit/Facilities Committee Meeting on 12-14-21.
M. Muhammedov seconded the motion.
The committee VOTED unanimously to approve the motion.
Roll Call
D. Gonzalez
Aye
M. Muhammedov
Aye

II. Recommended Action Items

A.

Committee Approval of Findings to Conduct Virtual Meetings Pursuant to AB 361/Government Code Section 54953

The Committee discussed and reconsidered the circumstances of the State of Emergency related to COVID-19 in which meeting in person can directly impact the ability of the Board and public to meet safely. As such, local officials are still continuing to recommend measures to promote social distancing.

M. Muhammedov made a motion to adopt the findings relating to the ability of the Magnolia Public Schools Audit/Facilitates Committee to conduct meetings due to teleconference during the State of Emergency, in reference to AB 361/Government Code Section 54953.
D. Gonzalez seconded the motion.
The committee VOTED unanimously to approve the motion.
Roll Call
M. Muhammedov
Aye
D. Gonzalez
Aye

B.

Approval of 2020-21 Annual Audit Report

S.Budhraja, Chief Financial Officer, previously presented the 2020-21 annual audit report to the Finance Committee. Being presented was the financials from last financial year which ended June 30, 2021. Report encompassed financials, number of students in total and per school site, money that was received and spent, instructional minutes, compensation. There were no reconciliations of fund balances. MPS received an unmodified opinion which entailed that the financials were fair and accurate. Entitlement money was spent properly, and there were no federal findings to the report. Internal controls were appropriate and the recommendations made in 2019-20 regarding internal controls was acted upon. Committee members had no questions regarding this item.

D. Gonzalez made a motion to recommend to the Board for approval of the annual Independent Audit Report for the fiscal year 2020-21 of the consolidated audit covering all ten (10) schools and the Home Office.
M. Muhammedov seconded the motion.
The committee VOTED unanimously to approve the motion.
Roll Call
D. Gonzalez
Aye
M. Muhammedov
Aye

III. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:23 PM.

Respectfully Submitted,
M. Muhammedov