Magnolia Public Schools
Minutes
Audit/Facilities Committee Meeting
Date and Time
Thursday October 7, 2021 at 6:00 PM
Location
https://zoom.us/j/94980486941?pwd=U0FqbUpKOFlpUDNISlk5S1lxUU9XZz09
Meeting ID: 949 8048 6941 Passcode: 577647
One tap mobile: +16699009128,,94980486941# US (San Jose)
Meeting ID: 949 8048 6941 Passcode: 577647
One tap mobile: +16699009128,,94980486941# US (San Jose)
Audit/Facilities Committee Members
Mr. Mekan Muhammedov, Chair
Ms. Diane Gonzalez
Dr. Umit Yapanel (alternate)
CEO and Superintendent
Mr. Alfredo Rubalcava
Mr. Mekan Muhammedov, Chair
Ms. Diane Gonzalez
Dr. Umit Yapanel (alternate)
CEO and Superintendent
Mr. Alfredo Rubalcava
Committee Members Present
D. Gonzalez (remote), M. Muhammedov (remote)
Committee Members Absent
None
I. Opening Items
A.
Call the Meeting to Order
M. Muhammedov called a meeting of the Audit/Facilities Committee of Magnolia Public Schools to order on Thursday Oct 7, 2021 at 6:13 PM.
B.
Record Attendance and Guests
Refer to attendance information stated above.
C.
Approval of Agenda
D. Gonzalez made a motion to approve the agenda as presented.
M. Muhammedov seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| D. Gonzalez |
Aye
|
| M. Muhammedov |
Aye
|
D.
Public Comments
No public comments were given at this time.
E.
Announcements from CEO & Superintendent and Committee Members
A.Rubalcava, CEO & Superintendent, and Committee Members had no announcements at this time.
F.
Approval of Minutes from Audit/Facilities Committee Meeting - September 8, 2021
D. Gonzalez made a motion to approve the minutes from Audit/Facilities Committee Meeting on 09-08-21.
M. Muhammedov seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| M. Muhammedov |
Aye
|
| D. Gonzalez |
Aye
|
II. Recommended Action Items
A.
Committee Approval of Findings to Conduct Virtual Meetings Pursuant to AB 361/Government Code Section 5495
The Committee discussed and found that the state of emergency exists in California related to COVID-19 and the County of Los Angeles Department of Public Health currently recommends measures to promote social distancing. The Committee would revisit this item as stated by the law by or before 30 days and continue as such while following these granted flexibilities. Committee Members questions were addressed by staff.
D. Gonzalez made a motion to adopt the findings relating to the ability of the Magnolia Public Schools Audit/Facilitates Committee to conduct meetings due to teleconference during the State of Emergency, in reference to
AB 361/Government Code Section 54953.
M. Muhammedov seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| M. Muhammedov |
Aye
|
| D. Gonzalez |
Aye
|
B.
Approval of AG Construction to Provide Services for all MPS Schools
P.Ontiveros, General Counsel & Director of Facilities, presented to the Committee the recommended approval of AG Construction as a vendor for all MPS schools. February 2020, the Board was presented AG Construction as a vendor for a project in Magnolia Science Academy-7. They will be added to the preferred vendor list once approved by the full Board in which MPS will continue to uphold the fiscal policies as the other vendors on the preferred list. Staff addressed all questions made by the Committee Members.
M. Muhammedov made a motion to approve AG Construction as a construction services vendor for all MPS schools retroactively as of January 1, 2021 and further recommends and moves that the Facilities Committee recommend and move that the MPS Board of Directors do the same.
D. Gonzalez seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| D. Gonzalez |
Aye
|
| M. Muhammedov |
Aye
|
III. Informational/Discussion Items
A.
Facilities Department Updates
P.Ontiveros, General Counsel & Director of Facilities, and M.Sahin, Project Manager, provided updates on various projects taking place at several MPS school sites. The Committee will continue to receive periodic updates from the staff. Committee Members questions were addressed by staff.
IV. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:42 PM.
Respectfully Submitted,
M. Muhammedov