Magnolia Public Schools
Minutes
Audit/Facilities Committee Meeting
Date and Time
Wednesday September 8, 2021 at 6:00 PM
Location
https://zoom.us/j/95785897640?pwd=SXdCT1lvTzZka3RBczZydDc0VkprQT09
Meeting ID: 957 8589 7640 Passcode: 520189
One tap mobile: +16699009128,,95785897640# US (San Jose)
Meeting ID: 957 8589 7640 Passcode: 520189
One tap mobile: +16699009128,,95785897640# US (San Jose)
Audit/Facilities Committee Members
Mr. Mekan Muhammedov, Chair
Ms. Diane Gonzalez
Dr. Umit Yapanel (alternate)
CEO and Superintendent
Mr. Alfredo Rubalcava
Mr. Mekan Muhammedov, Chair
Ms. Diane Gonzalez
Dr. Umit Yapanel (alternate)
CEO and Superintendent
Mr. Alfredo Rubalcava
Committee Members Present
D. Gonzalez (remote), M. Muhammedov (remote)
Committee Members Absent
None
I. Opening Items
A.
Call the Meeting to Order
M. Muhammedov called a meeting of the Audit/Facilities Committee of Magnolia Public Schools to order on Wednesday Sep 8, 2021 at 6:17 PM.
B.
Record Attendance and Guests
Refer to attendance information reported above.
C.
Approval of Agenda
M. Muhammedov made a motion to approve the agenda as presented.
D. Gonzalez seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| M. Muhammedov |
Aye
|
| D. Gonzalez |
Aye
|
D.
Public Comments
No public comments were given at this time.
E.
Announcements from CEO & Superintendent and Committee Members
A.Rubalcava, CEO & Superintendent welcomed everyone and would give his announcements during the September 9th, Regular Board Meeting.
F.
Approval of Minutes from Regular Audit/Facilities Committee Meeting - August 9, 2021
M. Muhammedov made a motion to approve the minutes from Audit/Facilities Committee Meeting on 08-09-21.
D. Gonzalez seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| M. Muhammedov |
Aye
|
| D. Gonzalez |
Aye
|
II. Recommended Action Items
A.
Approval for Pacific Charter School Development to serve as a Partner on the Magnolia Science Academy-7 Expansion Project
P.Ontiveros, General Counsel & Director of Facilities presented that the goal for the project is to expand enrollment at Magnolia Science Academy (MSA) - 7. The school (MSA-7) has been operating at their current location for several years and are operating under a conditional use permit which allows a certain number of students. A new conditional permit is currently being worked on with the assistance of a land use consultant. Pacific Charter School Development (PCSD) is a non-profit operating since 2004 and working with different charter school operators. Committee members questions were addressed by staff. At the Committee's request, updates will be provided to them at the Audit/Facilities Committee meetings.
M. Muhammedov made a motion to approve the selection of Pacific Charter School Development, Inc. (“PCSD”), a California non-profit public benefit corporation, to provide certain project management services for the expansion of enrollment at MSA-7 and related entitlement and construction phases for a total cost not to exceed $138,000 and further approves that MPS Staff be authorized to negotiate and sign a professional services contract for said services in such form as MPS Staff may deem appropriate and in the best interests of MPS. Staff further recommends and moves that the Committee recommend to the full MPS Board of Directors that it take the same action.
D. Gonzalez seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| D. Gonzalez |
Aye
|
| M. Muhammedov |
Aye
|
B.
Approval of Wall Construction at Magnolia Science Academy-1 and Selection of Vendor
M.Sahin, Project Manager at Magnolia Public Schools presented the proposal for the selection of ISAAC-BODNER CONSTRUCTION to build the proto type II wall at Magnolia Science Academy (MSA)-1 south parking lot. Oltmans, the general contractor construction company, was not able to perform the project due to certain restrictions. MSA-1 received a zone change for its parking lot parcel from the City of Los Angeles and as a condition, MSA-1 agreed to make certain improvements to the parking lot parcel. A settlement with a neighbor to the school was agreed when the water that was accumulating in the parking lot damaged their wall. Franco Architects assisted in the process and a Request for Proposal (RFP) was provided. Committee Members questions were addressed by staff.
D. Gonzalez made a motion to approve (1) the selection of ISAAC-BODNER CONSTRUCTION for the proto type II wall construction that is a part of the Magnolia Science Academy—1 (“MSA-1”) middle school parking lot site improvement project (the “Project”) and to spend up to $76,900 on said project and (2) the execution of a contract that Staff may negotiate with such vendor and that the Committee further recommend and move that the Board of Directors of MPS approve the same.
M. Muhammedov seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| M. Muhammedov |
Aye
|
| D. Gonzalez |
Aye
|
III. Information/Discussion Items
A.
Update on Shade Structure Project for Magnolia Science Academy-1 High School Building
M.Sahin, Project Manager at Magnolia Public Schools provided updates on the shade structure project for Magnolia Science Academy (MSA) -1 High School Building. The Committee and full Board had previously approved of this project. Committee Members questions were addressed by staff and images of the project was provided and shown.
IV. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:08 PM.
Respectfully Submitted,
M. Muhammedov