Magnolia Public Schools

Minutes

Regular Board Meeting

Date and Time

Thursday August 12, 2021 at 6:00 PM

Location

https://zoom.us/j/93531753860?pwd=TUJDV0FxVmJKd0NqSXNpY0p5WlJYUT09

Meeting ID: 935 3175 3860         Passcode: 383291
One tap mobile: +16699009128,,93531753860# US (San Jose)
Board Members:
Ms. Sandra Covarrubias, Chair
Dr. Umit Yapanel, Vice-Chair
Dr. Salih Dikbas
Ms. Diane Gonzalez
Mr. Mekan Muhammedov

CEO & Superintendent:
Mr. Alfredo Rubalcava

Directors Present

D. Gonzalez (remote), M. Muhammedov (remote), S. Covarrubias (remote), S. Dikbas (remote), U. Yapanel (remote)

Directors Absent

None

Directors who arrived after the meeting opened

S. Covarrubias, S. Dikbas

Directors who left before the meeting adjourned

D. Gonzalez

I. Opening Items

A.

Call the Meeting to Order

M. Muhammedov called a meeting of the board of directors of Magnolia Public Schools to order on Thursday Aug 12, 2021 at 6:07 PM.

B.

Record Attendance and Guests

Refer to attendance information stated above.

C.

Approval of Agenda

D. Gonzalez made a motion to approve the agenda as presented.
U. Yapanel seconded the motion.
The board VOTED to approve the motion.
Roll Call
S. Dikbas
Absent
M. Muhammedov
Aye
D. Gonzalez
Aye
S. Covarrubias
Absent
U. Yapanel
Aye

D.

Public Comments

No public comments were given at this time.

E.

Announcements from CEO & Superintendent and Board Members

A.Rubalcava, CEO & Superintendent, read Magnolia Public Schools (MPS) Mission & Vision statement. MPS Principals provided some insight and highlights regarding their first day of instruction at their school sites. 
S. Covarrubias arrived at 6:12 PM.

F.

Approval of Minutes from MPS Regular Board Meeting - July 8, 2021

U. Yapanel made a motion to approve the minutes from Regular Board Meeting on 07-08-21.
M. Muhammedov seconded the motion.
The board VOTED to approve the motion.
Roll Call
S. Dikbas
Absent
M. Muhammedov
Aye
U. Yapanel
Aye
D. Gonzalez
Aye
S. Covarrubias
Aye
Board had no objection with proceeding with Action Item IV E as the next item on the agenda to give time to the remaining Board Members to join before having the Brown Act & Conflict of Interest Training.

II. Information/Discussion Items

A.

Brown Act & Conflict of Interest Training

This was presented after Action Item IV E. W.Strumpfer, Attorney from Young, Minney & Corr, LLP gave a Brown Act and Conflict of Interest Training to the Board, all questions were addressed. All Board Members were present during the training. 

III. Closed Session

A.

Public Announcement Of Closed Session

M.Muhammedov, announced that the Board will be going into Closed Session to discuss public employee performance evaluation (CEO) and would report out any actions taken. There were no public comments at this time.

B.

Public Employee Performance Evaluation (§ 54957) - Title: CEO & Superintendent

This item was discussed in Closed Session.

C.

Report Out Of Closed Session

D. Gonzalez left at 9:05 PM.
M.Muhammedov announced in Open Session at 9:06pm that the Board will further discuss in Open Session during the CEO Metrics on the agenda. Board Members requested a 5 (five) minute break and will commence at 9:12pm. 

IV. Action Items

A.

Approval of CEO Metrics

M.Muhammedov, reported that the CEO metrics was discussed and accepted as presented during the closed session discussion.
M. Muhammedov made a motion to approve the 2021-22 Metrics for the CEO & Superintendent.
U. Yapanel seconded the motion.
The board VOTED to approve the motion.
Roll Call
S. Covarrubias
Aye
M. Muhammedov
Aye
D. Gonzalez
Absent
U. Yapanel
Aye
S. Dikbas
Aye

B.

Approval of MSA-1 Mobile Modular Design Contract

M.Muhammedov, Chair of the Audit/Facilities Committee reported out from the from August 9th Audit/Facilities Committee Meeting concerning the MSA-1 Middle School Mobile Design Contract. All questions were addressed by the staff.
M. Muhammedov made a motion to approve the selection of Mobile Modular for the design of the modular restroom that is a part of the Magnolia Science Academy—1 (“MSA-1”) middle school parking lot site improvement project (the “Project”) and the related design contract for $34,500 with a 20% contingency of $6,900 for a total fee of $41,400, attached as Exhibit A, with such changes as MPS Staff may deem advisable or in the best interests of MPS.
U. Yapanel seconded the motion.
The board VOTED to approve the motion.
Roll Call
M. Muhammedov
Aye
U. Yapanel
Aye
D. Gonzalez
Absent
S. Dikbas
Aye
S. Covarrubias
Aye

C.

Approval of MSA-1 Shade Structure Design Contract

M.Muhammedov, Chair of the Audit/Facilities Committee reported out from the from August 9th Audit/Facilities Committee Meeting concerning the MSA-1 Middle School shade structure design contract. S.Orazov, Chief Financial Officer, provided further clarity regarding the budgeting for the project. All questions were addressed by the staff.
M. Muhammedov made a motion to to approve the selection of M Bar C Construction for the design and construction of the shade structure that is a part of the Magnolia Science Academy—1 (“MSA-1”) middle school parking lot site improvement project (the “Project”) for up to $400,000 (with design costs not to exceed $25,000) and the execution of the agreement attached as Exhibit A, with such changes as MPS Staff may deem advisable or in the best interests of MPS.
U. Yapanel seconded the motion.
The board VOTED to approve the motion.
Roll Call
U. Yapanel
Aye
D. Gonzalez
Absent
M. Muhammedov
Aye
S. Covarrubias
Aye
S. Dikbas
Aye

D.

Approval of Two-Year Extension of Charter School Renewals (Renewal Relief)

A.Rubalcava, CEO & Superintendent, presented resolution 20210812-01 which reflected changes made as part of Education Code Section 47607.4; granting schools who have charters expiring on or between January 1, 2022 and June 30, 2025, a two-year extension. This extension is for all ten (10) Magnolia Science Academy schools. MPS will work closely with all of its authorizers as well as focus on the mental well-being and academic achievement of all students.  
U. Yapanel made a motion to approve the resolution that acknowledges the two-year extensions for all Magnolia Science Academies (MSA) and recognize the new charter term expiration dates as follows: MSA 1, 2, and 3 – June 30, 2024; MSA 4 and 5 – June 30, 2025; MSA 6, 7, and Santa Ana – June 30, 2026; and MSA Bell and San Diego – June 30, 2027.
S. Dikbas seconded the motion.
The board VOTED to approve the motion.
Roll Call
M. Muhammedov
Aye
U. Yapanel
Aye
S. Covarrubias
Aye
D. Gonzalez
Absent
S. Dikbas
Aye

E.

Approval of Orange County Soccer Club Donation (Mini-Pitch)

This item went after the Approval of Minutes. B.Lopez, Chief External Officer along with S.Keskinturk, Principal at MSA-Santa Ana (Secondary), M.Rowell, MSA-Santa Ana (Elementary) and S.Solomon, Athletics Director at MSA-Santa Ana expressed their excitement for this proposal and the benefits this will have for their students. Context regarding what the mini-pitch is was provided as well as visual images of the project. J.Garner, President of Business Operations at the Orange County Soccer Club and L.Keston, Executive Director, provided further context and addressed questions. The proposed board resolution was amended to state for the CEO & Superintendent to provide the final approval for the project subject to such terms and conditions as the CEO & Superintendent may deem appropriate. There was no objection from the Board Members to amend the resolution. All further questions were addressed. 
S. Dikbas arrived at 6:42 PM.
U. Yapanel made a motion to amend the proposed resolution to approve for the CEO & Superintendent to provide the final approval for the project subject to such terms and conditions as the CEO & Superintendent may deem appropriate.
S. Covarrubias seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
U. Yapanel
Aye
S. Dikbas
Aye
D. Gonzalez
Aye
M. Muhammedov
Aye
S. Covarrubias
Aye

V. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:39 PM.

Respectfully Submitted,
U. Yapanel