Magnolia Public Schools
Minutes
Regular Board Meeting
Date and Time
Monday June 29, 2020 at 5:30 PM
Location
Teleconference: Dial: 1-312-584-2401 Code: 1948435#
Board Members:
Mr. Haim Beliak, Chair
Dr. Umit Yapanel, Vice-Chair
Dr. Salih Dikbas
Ms. Diane Gonzalez
Ms. Sandra Covarrubias
Mr. Serdar Orazov
Mr. Mekan Muhammedov
CEO & Superintendent:
Mr. Alfredo Rubalcava
Mr. Haim Beliak, Chair
Dr. Umit Yapanel, Vice-Chair
Dr. Salih Dikbas
Ms. Diane Gonzalez
Ms. Sandra Covarrubias
Mr. Serdar Orazov
Mr. Mekan Muhammedov
CEO & Superintendent:
Mr. Alfredo Rubalcava
Directors Present
D. Gonzalez (remote), H. Beliak (remote), M. Muhammedov (remote), S. Covarrubias (remote), S. Dikbas (remote), S. Orazov (remote), U. Yapanel (remote)
Directors Absent
None
Directors who arrived after the meeting opened
S. Dikbas
Directors who left before the meeting adjourned
H. Beliak
I. Opening Items
A.
Call the Meeting to Order
H. Beliak called a meeting of the board of directors of Magnolia Public Schools to order on Monday Jun 29, 2020 at 6:00 PM.
B.
Record Attendance and Guests
Refer to attendance information stated above.
C.
Approval of Agenda
H. Beliak made a motion to approve the agenda with the removal of item IV B. Approval of MPS Summer School Policy and IV D. Certification of Assurances, Protected Prayer Certification, Application for Funding.
D. Gonzalez seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Dikbas |
Absent
|
| H. Beliak |
No
|
| M. Muhammedov |
No
|
| S. Orazov |
No
|
| S. Covarrubias |
No
|
| D. Gonzalez |
No
|
| U. Yapanel |
No
|
D.
Public Comments
A. Rubalcava, MPS CEO & Superintendent and E. Acar, updated the board on the reopening plans for schools and summer school details. No other public comments were made.
II. Closed Session
A.
Public Announcement of Closed Session
H. Beliak, MPS Board Chair, announced that the board would be going into Closed Session to discuss two matters under potential litigation and the CEO and Superintendent's public employment and would be reporting out.
S. Dikbas arrived.
B.
Conference with Legal Counsel-Potential Litigation- Two Matters
This item was discussed in Closed Session.
C.
Public Employment: Chief Executive Officer and Superintendent
This item was discussed in Closed Session.
H. Beliak left.
D.
Report Out From Closed Session
U. Yapanel, MPS Board Chair reported out that the CEO metrics was reviewed, after further discussion the metrics was accepted as presented. No actions were taken.
III. Consent Items
A.
Approval of 2020-21 MPS Employee Handbook
S. Acar, MPS Chief Operations Officer, went over the changes in the revised employee handbook.
D. Gonzalez made a motion to approve the proposed 2020-21 MPS Employee Handbook as presented as a consent item.
U. Yapanel seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Dikbas |
Aye
|
| H. Beliak |
Absent
|
| S. Covarrubias |
Aye
|
| D. Gonzalez |
Aye
|
| S. Orazov |
Aye
|
| U. Yapanel |
Aye
|
| M. Muhammedov |
Aye
|
B.
Approval of Revised 2020-21 MPS Board Meeting Calendar
A. Rubalcava, MPS CEO & Superintendent went over the changes in the MPS Board Calendar.
D. Gonzalez made a motion to approve the revised 2020-21 MPS Board Meeting Calendar as a consent item.
U. Yapanel seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Dikbas |
Aye
|
| U. Yapanel |
Aye
|
| D. Gonzalez |
Aye
|
| S. Covarrubias |
Aye
|
| S. Orazov |
Aye
|
| H. Beliak |
Absent
|
| M. Muhammedov |
Aye
|
IV. Action Items
A.
Approval of the COVID-19 Operations Written Reports for MSA 1-8, MSA-Santa Ana, and MSA-San Diego
D. Yilmaz, MPS Chief Accountability Officer, went over the COVID-19 operations written reports for all Magnolia Science Academies. He went over the report requirements, how it was developed and evaluated by home office and school site staff. A couple of MPS Principals provided additional information regarding the report as it related to their sites.
U. Yapanel made a motion to approve the COVID-19 Operations Written Report for all MPS.
S. Dikbas seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Orazov |
Aye
|
| H. Beliak |
Absent
|
| D. Gonzalez |
Aye
|
| M. Muhammedov |
Aye
|
| S. Covarrubias |
Aye
|
| U. Yapanel |
Aye
|
| S. Dikbas |
Aye
|
B.
Approval of MPS Summer School Policy
This item was removed from the agenda.
C.
Approval of 2020-2021 EPA Spending Plans for all MPS
The 2020-21 EPA Spending Plans were previously approved by the MPS Finance Committee. N. Montijo, Chief Financial Officer, briefly presented the plans to the board and addressed all questions.
S. Orazov made a motion to approve the 2020-21 EPA Spending Plans for MSA 1-8, MSA- Santa Ana and MSA- San Diego.
D. Gonzalez seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| H. Beliak |
Absent
|
| S. Dikbas |
Aye
|
| U. Yapanel |
Aye
|
| M. Muhammedov |
Aye
|
| D. Gonzalez |
Aye
|
| S. Orazov |
Aye
|
| S. Covarrubias |
Aye
|
D.
Certification of Assurances, Protected Prayer Certification, Application for Funding
This item was removed from the agenda.
E.
2020-21 Magnolia Public Schools Budget Including Master List of Contracts over $25,000
The 2020-21 MPS budget and master list of contracts was previously approved by the MPS Finance Committee. N. Montijo, Chief Financial Officer, went over the budget details, the master list of contracts and the home office management fee.
S. Orazov made a motion to adopt the FY 2020-21 Budget as reviewed and recommended for approval by the MPS Finance Committee, approve all vendors and ongoing contracts over $25,000 for FY 2020-21 as
listed on the attached document, and approve the Home Office Management Fee Structure for FY 2020-21.
M. Muhammedov seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Orazov |
Aye
|
| M. Muhammedov |
Aye
|
| D. Gonzalez |
Aye
|
| U. Yapanel |
Aye
|
| S. Dikbas |
Aye
|
| H. Beliak |
Absent
|
| S. Covarrubias |
Aye
|
F.
Approval of CEO Metrics, Evaluation Measures, and Contract Renewal
U. Yapanel, reported that the CEO metrics was discussed and accepted as presented during the closed session discussion. However, the contract needed further legal review and Human Resources would be working on it to be approved at a future meeting.
U. Yapanel made a motion to approve the metrics as presented and to extend the current CEO contract until the new contract is finalized along with the compensation study in the July meeting.
S. Orazov seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Dikbas |
Aye
|
| S. Covarrubias |
Aye
|
| D. Gonzalez |
Aye
|
| M. Muhammedov |
Aye
|
| S. Orazov |
Aye
|
| H. Beliak |
Absent
|
| U. Yapanel |
Aye
|
V. Information Items
A.
Overview of Annual Authorizer Oversight Reports
D. Yilmaz, Chief Accountability Officer, went over the authorizer visits and the reports that had already been provided to MPS from the authorizers. He went over the areas of growth and successes as reported out by the authorizers. A. Rubalcava, MPS CEO & Superintendent, stated that the rest of the reports would be submitted at the July 9th meeting and there would be further follow up. This was a discussion item, no actions were taken.
VI. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:06 PM.
Respectfully Submitted,
U. Yapanel