Magnolia Public Schools
Minutes
Regular Board Meeting
Date and Time
Thursday June 11, 2020 at 5:30 PM
Location
Teleconference Dial:1-312-584-2401 Code: 1948435#
Board Members:
Mr. Haim Beliak, Chair
Dr. Umit Yapanel, Vice-Chair
Dr. Salih Dikbas
Ms. Diane Gonzalez
Ms. Sandra Covarrubias
Mr. Serdar Orazov
Mr. Mekan Muhammedov
CEO & Superintendent:
Mr. Alfredo Rubalcava
Mr. Haim Beliak, Chair
Dr. Umit Yapanel, Vice-Chair
Dr. Salih Dikbas
Ms. Diane Gonzalez
Ms. Sandra Covarrubias
Mr. Serdar Orazov
Mr. Mekan Muhammedov
CEO & Superintendent:
Mr. Alfredo Rubalcava
Directors Present
D. Gonzalez (remote), H. Beliak (remote), M. Muhammedov (remote), S. Covarrubias (remote), S. Orazov (remote), U. Yapanel (remote)
Directors Absent
S. Dikbas
I. Opening Items
A.
Call the Meeting to Order
H. Beliak called a meeting of the board of directors of Magnolia Public Schools to order on Thursday Jun 11, 2020 at 5:35 PM.
B.
Record Attendance and Guests
Refer to attendance information reported above.
C.
Approval of Agenda
D. Gonzalez made a motion to approve the agenda as presented.
S. Covarrubias seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| D. Gonzalez |
Aye
|
| S. Covarrubias |
Aye
|
| M. Muhammedov |
Aye
|
| S. Dikbas |
Absent
|
| S. Orazov |
Aye
|
| H. Beliak |
Aye
|
| U. Yapanel |
Aye
|
D.
Public Comments
There were no public comments.
E.
Announcements from MPS CEO & Superintendent
A. Rubalcava, MPS CEO & Superintendent, reported to the board information regarding upcoming student graduations and E. Acar, Chief Academic Officer, elaborated on school reopening plans.
F.
Approve Minutes from Special Board Meeting- May 12, 2020
S. Covarrubias made a motion to approve the minutes from Special Board Meeting on 05-12-20.
H. Beliak seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| H. Beliak |
Aye
|
| U. Yapanel |
Aye
|
| D. Gonzalez |
Aye
|
| S. Dikbas |
Absent
|
| M. Muhammedov |
Aye
|
| S. Orazov |
Aye
|
| S. Covarrubias |
Aye
|
G.
Approve Minutes from Regular Board Meeting- May 14, 2020
S. Covarrubias made a motion to approve the minutes from Regular Board Meeting on 05-14-20.
H. Beliak seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| M. Muhammedov |
Aye
|
| S. Covarrubias |
Aye
|
| S. Dikbas |
Absent
|
| U. Yapanel |
Aye
|
| H. Beliak |
Aye
|
| D. Gonzalez |
Aye
|
| S. Orazov |
Aye
|
H.
Approve Minutes from Special Board Meeting- May 27, 2020
S. Covarrubias made a motion to approve the minutes from Special Board Meeting on 05-27-20.
H. Beliak seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| D. Gonzalez |
Aye
|
| M. Muhammedov |
Aye
|
| U. Yapanel |
Aye
|
| S. Dikbas |
Absent
|
| H. Beliak |
Aye
|
| S. Orazov |
Aye
|
| S. Covarrubias |
Aye
|
II. Closed Session
A.
Public Announcement of Closed Session
H. Beliak, MPS Board Chair, announced that the board would go into Closed Session to discuss potential litigation matters and the public employment of the Chief Executive Officer and Superintendent and would report out.
B.
Conference with Legal Counsel-Potential Litigation- Three Matters
This was discussed in Closed Session.
C.
Public Employment: Chief Executive Officer and Superintendent
This was discussed in Closed Session.
D.
Report Out From Closed Session
H. Beliak, MPS Board Chair, announced in Open Session that no action were taken during Closed Session, staff was directed accordingly.
III. Consent Agenda
A.
Certification of Signatures Form for Charter School Funds Distribution Authorization
H. Beliak made a motion to approve the amended Certification of Signatures Form for Charter School Funds Distribution Authorization, signatures will be effective July 1, 2020 through June 30, 2021. Signatories will include the CEO & Superintendent, CFO, COO and MPS Board Members.
S. Orazov seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| M. Muhammedov |
Aye
|
| S. Covarrubias |
Aye
|
| S. Dikbas |
Absent
|
| U. Yapanel |
Aye
|
| S. Orazov |
Aye
|
| H. Beliak |
Aye
|
| D. Gonzalez |
Aye
|
Approved under the consent agenda.
B.
Approval of 2020-21 Fiscal Policy Manual
H. Beliak made a motion to approve the attached fiscal policies and procedures manual of Magnolia Public Schools for fiscal year 2020-21.
S. Orazov seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Dikbas |
Absent
|
| H. Beliak |
Aye
|
| S. Covarrubias |
Aye
|
| M. Muhammedov |
Aye
|
| S. Orazov |
Aye
|
| U. Yapanel |
Aye
|
| D. Gonzalez |
Aye
|
C.
Approval of Revisions to the MPS Home Visit Policy
H. Beliak made a motion to approve the revisions to the Home Visit Policy.
S. Orazov seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| H. Beliak |
Aye
|
| S. Orazov |
Aye
|
| M. Muhammedov |
Aye
|
| U. Yapanel |
Aye
|
| S. Dikbas |
Absent
|
| D. Gonzalez |
Aye
|
| S. Covarrubias |
Aye
|
IV. Action Items
A.
Approval of Ratification of Paycheck Protection Program (PPP) Loan
N. Montijo, Chief Financial Officer, presented this item to the board. She explained the changes that had been made to the resolution since its last approval on April 23, 2020. P. Ontiveros, MPS General Counsel and Director of Facilities elaborated on the legal aspects of the loan and stated that together with staff from the MPS back officer provider the resolution had been ratified. All questions were addressed.
U. Yapanel made a motion to ratify its April 23rd approval of the Paycheck Protection Program (PPP) Loan from Citibank in the amount of $5,461,600 according to the resolutions attached as Exhibit A.
H. Beliak seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| S. Orazov |
Aye
|
| M. Muhammedov |
Aye
|
| D. Gonzalez |
Aye
|
| S. Dikbas |
Absent
|
| S. Covarrubias |
Aye
|
| H. Beliak |
Aye
|
| U. Yapanel |
Aye
|
B.
Approval of 2020-21 MPS Board Officers
U. Yapanel, MPS Board Vice-Chair recommended to keep the officers as is, current officers agreed to continue their current roles.
S. Orazov made a motion to appoint H. Beliak to serve as the MPS Board Chair and U. Yapanel as the MPS Vice-Chair beginning July 1, 2020- June 30, 2021.
H. Beliak seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| D. Gonzalez |
Aye
|
| S. Orazov |
Aye
|
| U. Yapanel |
Aye
|
| H. Beliak |
Aye
|
| M. Muhammedov |
Aye
|
| S. Dikbas |
Absent
|
| S. Covarrubias |
Aye
|
C.
Approval of MPS Board Committee Structure
U. Yapanel made a motion to appoint M. Muhammedov as the MPS Audit/Facilities Committee Chair, and remove U. Yapanel from the committee. 2020-21 committee members are; H. Beliak, D. Gonzalez, M. Muhammedov (chair) and S. Covarrubias (alternate).
Additionally, beginning 2020-21 the MPS Finance Committee will be composed of S. Orazov (chair), S. Dikbas, M. Muhammedov and U. Yapanel (alternate). S. Covarrubias stepped down from this committee and U. Yapanel replaced H. Beliak as alternate.
Lastly, in 2020-21 the MPS Governance/Nominating Committee will be composed of H. Beliak, U. Yapanel (chair), S. Dikbas, and D. Gonzalez (alternate) replacing S. Covarrubias.
D. Gonzalez seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Orazov |
Aye
|
| S. Dikbas |
Absent
|
| D. Gonzalez |
Aye
|
| M. Muhammedov |
Aye
|
| U. Yapanel |
Aye
|
| H. Beliak |
Aye
|
| S. Covarrubias |
Aye
|
D.
Approval of CEO Metrics and Evaluation Measures
This item is postponed until June 29th.
V. Information/Discussion Items
A.
Facilities Update
P. Ontiveros, MPS General Counsel and Director of Facilities gave the board a facilities update on all ongoing, pending and upcoming projects.
VI. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:44 PM.
Respectfully Submitted,
H. Beliak