Magnolia Public Schools
Minutes
Special Ad-Hoc (Facility) Committee Meeting
Date and Time
Monday June 24, 2019 at 5:00 PM
Location
Teleconference: Dial:1.844.572.5683 Code:1948435
Committee Members participated from the following locations:
• 683 East Loyola Ave. Carson, CA 90745 (Ms. Charlotte Brimmer)
• 9715 Lockford St. Los Angeles, CA 90746 (Mr. Haim Beliak)
• UCLA- 673 Boyer Hall, 611 Charles Young Dr. East, Los Angeles, CA 90095 (Dr. Saken Sherkhanov)
MPS Ad-Hoc Committee Members:
Mrs. Charlotte Brimmer, Chair
Dr. Umit Yapanel
Mr. Haim Beliak
Dr. Salih Dikbas
Dr. Saken Sherkhanov (Alternate)
CEO & Superintendent:
Mr. Alfredo Rubalcava
• 683 East Loyola Ave. Carson, CA 90745 (Ms. Charlotte Brimmer)
• 9715 Lockford St. Los Angeles, CA 90746 (Mr. Haim Beliak)
• UCLA- 673 Boyer Hall, 611 Charles Young Dr. East, Los Angeles, CA 90095 (Dr. Saken Sherkhanov)
MPS Ad-Hoc Committee Members:
Mrs. Charlotte Brimmer, Chair
Dr. Umit Yapanel
Mr. Haim Beliak
Dr. Salih Dikbas
Dr. Saken Sherkhanov (Alternate)
CEO & Superintendent:
Mr. Alfredo Rubalcava
Committee Members Present
C. Brimmer, H. Beliak, S. Sherkhanov
Committee Members Absent
S. Dikbas, U. Yapanel
I. Opening Items
A.
Call the Meeting to Order
C. Brimmer called a meeting of the Ad-Hoc Committee Committee of Magnolia Public Schools to order on Monday Jun 24, 2019 at 5:10 PM.
B.
Record Attendance and Guests
S. Sherkhanov, participated as an alternate committee member.
C.
Public Comments
There were no public comments.
D.
Approval of Agenda
C. Brimmer made a motion to approve the agenda.
H. Beliak seconded the motion.
The committee VOTED unanimously to approve the motion.
II. Action Items
A.
Approval of Revised Furniture. Fixtures & Equipment Procurement for MSA-1
This item was discussed at a previous AdHoc committee meeting where committee members decided to table the approval until further documentation was provided. P. Ontiveros, MPS General Counsel and Facilities Director, explained to committee members what had been done since the last meeting where this item was presented. Committee members requested a more detailed letter from the vendor regarding the discrepancy. P. Ontiveros, confirmed that there would be no change order in the future for this purchase. The committee discussed this item at length.
C. Brimmer made a motion to approve Hertz Furniture (“Hertz”) as the vendor to provide furniture fixtures and equipment (“FF&E”) for the new building being constructed at 18220 Sherman Way for the benefit of MSA-1 (the “Project”) at a cost of $224,907.69 and award a contract for the purchase of the FF&E to Hertz with the condition that Hertz revise the letter they provided to include the date it was written and other pertinent information as it relates to the discrepancy of the bid amount.
H. Beliak seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| H. Beliak |
Aye
|
| S. Sherkhanov |
Aye
|
| S. Dikbas |
Absent
|
| C. Brimmer |
Aye
|
| U. Yapanel |
Absent
|
B.
Approval of Revised Play Surface Replacement for MSA-7
This item was discussed at a previous AdHoc committee meeting where committee members decided to table the approval until further documentation was provided. P. Ontiveros, MPS General Counsel and Facilities Director, presented the new information to the committee. Committee members stated their concerns regarding the language used on the report and provided alternatives. All questions were addressed.
C. Brimmer made a motion to approve the replacement of the play surfaces at Magnolia Science Academy 7 Northridge (the “Project”) at a revised cost of $170,000 ($163,385.50 bid amount plus a $6,614.50 contingency) and that Great Western Recreation be awarded the contract for said scope of work.
H. Beliak seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Sherkhanov |
Aye
|
| H. Beliak |
Aye
|
| S. Dikbas |
Absent
|
| U. Yapanel |
Absent
|
| C. Brimmer |
Aye
|
C.
Approval of Prop 39 Energy Upgrade Contracts for MSA-3, MSA-4, MSA-5, MSA-8
This item was discussed at a previous AdHoc committee meeting where committee members decided to table the approval until further documentation was provided. P. Ontiveros, MPS General Counsel and Facilities Director, presented the new information to the committee. The committee discussed the federal regulations and amended the presented motion for approval.
C. Brimmer made a motion to approve the Prop 39 contracts listed below under Article III for MSA-3, MSA-4, MSA-5 and MSA-8 subject to changes required by law including but not limited to Davis-Bacon laws and subject to changes deemed necessary and proper by MPS staff.
H. Beliak seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Dikbas |
Absent
|
| C. Brimmer |
Aye
|
| S. Sherkhanov |
Aye
|
| U. Yapanel |
Absent
|
| H. Beliak |
Aye
|
III. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:03 PM.
Respectfully Submitted,
C. Brimmer