Magnolia Public Schools

Minutes

Regular Board Meeting

Date and Time

Thursday May 9, 2019 at 6:00 PM

Location

MSA-7: 18355 Rosoe Blvd. Northridge, CA 91325
Board Members who participated remotely joined from the following locations: 

By dialing into; 1.512.489.3100 Code: 1948435
• MSA-4 11330 W. Graham Pl., Los Angeles, CA 90064
• MSA-SA 2840 W. 1st., Santa Ana, CA 92703 (Mr. Shohrat Geldiyev)
• MSA-SD  6525 Estrella Ave. San Diego, CA 92120 (Dr. Salih Dikbas)
• 4701 Patrick Henry Dr. Bldg #25, Santa Clara, CA 95054 (Dr. Umit Yapanel)
• 1363 Ridgecrest Rd Pinole, CA 94564 (Mr. Serdar Orazov)

Board Members:
Dr. Saken Sherkhanov, Chair
Mr. Haim Beliak, Vice-Chair
Dr. Umit Yapanel
Mr. Serdar Orazov
Dr. Salih Dikbas
Ms. Diane Gonzalez
Ms. Charlotte Brimmer
Ms. Sandra Covarrubias
Mr. Shohrat Geldiyev

CEO & Superintendent:
Mr. Alfredo Rubalcava

Directors Present

C. Brimmer, H. Beliak, S. Covarrubias, S. Dikbas (remote), S. Sherkhanov, U. Yapanel (remote)

Directors Absent

D. Gonzalez, S. Geldiyev, S. Orazov

Directors who arrived after the meeting opened

U. Yapanel

I. Opening Items

A.

Call the Meeting to Order

S. Sherkhanov called a meeting of the board of directors of Magnolia Public Schools to order on Thursday May 9, 2019 at 6:41 PM.

B.

Record Attendance and Guests

Please review attendance information above. 

C.

Pledge of Allegiance

B. Torres, MPS Board Secretary, led the Pledge of Allegiance. 

D.

Approval of Agenda

H. Beliak made a motion to approve the agenda with the removal of Item IV. F Discussion of MPS Preliminary Budget for 2019-20, Item V. C Public Employment of CEO & Superintendent and Item VI. B CEO Metrics and Evaluation Measures.
S. Sherkhanov seconded the motion.
The board VOTED unanimously to approve the motion.

E.

Public Comments

C.Brimmer, MPS Board Member, announced that she had visited MSA-4 and MSA-6. She helped deliver flyers to the community and recommended a different form of promotion for MSA-6. S. Sherkhanov, thanked staff for the events coordinated during teacher appreciation week. G. Serce, MSA- San Diego Principal, shared achievements from his school. No other public comments were made. 
U. Yapanel arrived.

F.

Communications: Board/Superintendent

A. Rubalcava, MPS CEO and Superintendent, informed the board of the accomplishment of MSA 1, MSA 3, and MSA 5 in leading the way for educational equity across Los Angeles County. 

G.

Approval of April 11, 2019 Regular Board Meeting Minutes

S. Sherkhanov made a motion to approve minutes from the Regular Board Meeting on 04-11-19 Regular Board Meeting on 04-11-19.
C. Brimmer seconded the motion.
The board VOTED to approve the motion.
Roll Call
C. Brimmer
Aye
S. Dikbas
Aye
H. Beliak
Abstain
S. Orazov
Absent
S. Covarrubias
Aye
D. Gonzalez
Absent
U. Yapanel
Aye
S. Geldiyev
Absent
S. Sherkhanov
Aye

H.

Approval of April 11, 2019 Special Board Meeting Minutes

S. Sherkhanov made a motion to approve minutes from the Special Board Meeting on 04-11-19 Special Board Meeting on 04-11-19.
C. Brimmer seconded the motion.
The board VOTED to approve the motion.
Roll Call
U. Yapanel
Aye
C. Brimmer
Aye
S. Sherkhanov
Aye
S. Dikbas
Aye
S. Orazov
Absent
S. Covarrubias
Aye
D. Gonzalez
Absent
H. Beliak
Abstain
S. Geldiyev
Absent

II. Consent Item

A.

Approval of Updated Policy CSH 112

H. Beliak made a motion to approve this as a consent item.
C. Brimmer seconded the motion.
The board VOTED unanimously to approve the motion.

B.

Approval of Updated Policy PUR 102

H. Beliak made a motion to approve this as a consent item.
C. Brimmer seconded the motion.
The board VOTED unanimously to approve the motion.

III. Action Items

A.

2019-20 MPS School Site Classified Employees Pay Raise Schedule

S. Acar, Chief Operations Officer, gave a brief overview of what was discussed at the Stakeholder Committee Meeting regarding this item.  A. Rubalcava, CEO & Superintendent, explained the background on the creation of the document and what gets included in the teacher and staff evaluation which would qualify them for the raise. The board decided to table approval of this item until after Closed Session. The board voted on this item but the incorrect motion was read off, therefore, a different meeting will take place to redo the motion.
H. Beliak made a motion to move the approval of this item (Item III A) after Closed Session.
C. Brimmer seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
H. Beliak
Aye
C. Brimmer
Aye
D. Gonzalez
Absent
S. Geldiyev
Absent
S. Covarrubias
Aye
U. Yapanel
Aye
S. Orazov
Absent
S. Sherkhanov
Aye
S. Dikbas
Aye
The board voted on this item after Closed Session but the incorrect motion was read out and meeting was adjourned, therefore, a different meeting will take place to redo the motion.

B.

Approval of ASES RFP for MSA 1 and MSA 3

S. Acar, MPS Chief Operations Officer, gave a brief overview of the after-school service provider item. He explained his communication with each school's principal regarding how they want to run their after school program and with which vendor. Principals communicated their preferences. M. Sahin, Principal of MSA-1, was present at the board meeting and gave details about the after school program and what changes have been done. He stated that his school decided to run their own after school program this year rather than working with YPI as they did in the past. However, they needed support from YPI for their middle school students and therefore decided to do this RFP. S. Acar, explained why MSA-3 was choosing to run their own after school program rather than having a vendor. N. Montijo, MPS Chief Financial Officer (CFO),  briefly went over budget implications regarding funds for after school programs. C. Brimmer, MPS Board Member, asked for an addendum to be added to this report that explains what tracking mechanism will be implemented for the services provided by this vendor along with security measures. A. Rubalcava, MPS CEO & Superintendent, told the board that staff was planning on creating a system where Illuminate's database connects with the after school program database to inform MPS about the services; what students are participating and what interventions are being assigned. Board Members also requested a copy of the YPI contract. The additional requests will be presented as an informational item in the June Board meeting. S. Acar, explained the RFP process for this service.
H. Beliak made a motion to approves the Youth Policy Institute (YPI) as the new vendor to provide after school services to Middle School of MSA 1 using the ASES After school grant monies with the condition that additional documentation be provided at the June 13th board meeting.
C. Brimmer seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
H. Beliak
Aye
S. Covarrubias
Aye
U. Yapanel
Aye
S. Orazov
Absent
S. Sherkhanov
Aye
S. Dikbas
Aye
S. Geldiyev
Absent
C. Brimmer
Aye
D. Gonzalez
Absent
There was a short recess after this time. 

IV. Information/Discussion Items

A.

2018-19 MPS Stakeholder Survey Reflections and Public Feedback to Inform LCAP

D. Yilmaz, MPS Chief Accountability Officer, presented an overview on the stakeholder data. MSA- Santa Ana Principal, V. Gurler, presented the details on their school report, what is working and what is not working. MSA-1 Principal, M. Sahin, also presented on his schools glows and grows based on the surveys. This was an information item, no action was required. 

B.

Progress on Meeting Local Performance Indicators on the CA School Dashboard

D. Yilmaz, MPS Chief Accountability Officer, gave a brief overview on MPS progress on meeting local performance indicators on the CA school dashboard. MSA-2 admin team presented on their school's report with great detail and addressed Board Member questions. This was an information item, no actions were taken.

C.

Update on SB 126 as it Relates to Magnolia Public Schools

A. Rubalcava, MPS CEO & Superintendent, explained to MPS Board Members the changes that would take effect January 2020 due to Senate Bill 126. Board Members had questions and directed staff to obtain legal advice on these questions. C. Brimmer, MPS Board Member, requested that staff continue to bring updated to the board regarding these changes, S. Sherkhanov stated that he wanted these updated to begin in July. This was an information item, no actions were taken. 

D.

Review of Financial Actuals through March 21, 2019 and Updates on 2nd Interim Report

N. Montijo, MPS Chief Financial Officer (CFO) and K. Yoder, CFO of DMS, went over the March financials with the board. A. Rubalcava, MPS CEO and Superintendent and K. Yoder, gave details on the expected SPED grant funds for next year and how that will look for the organization. This was an information item, no actions were taken.

E.

Facilities Updates

P. Ontiveros, MPS Facilities Director, briefly went over the ongoing facility projects and addressed all questions. Board Members, communicated their concerns of the lack of signage visibility to the public and how adding signage can help Magnolia's enrollment and community support and involvement.

F.

Discussion of MPS Preliminary Budget for 2019-20

This item was removed from the agenda. 

V. Closed Session Items

A.

Public Announcement of Closed Session

S. Sherkhanov, MPS Board Chair, informed the public that the board would be going into Closed Session to discuss 4 matters under anticipated litigation and would report out. 

B.

Conference with Legal Counsel- Anticipated Litigation- Four Matters

This items were discussed in Closed Session. 

C.

Public Employment: Chief Executive Officer and Superintendent

This item was removed from the agenda.

D.

Report Out From Closed Session

S. Sherkhanov, MPS Board Chair, announced in Open Session that no actions were taken during Closed Session.

VI. Possible Action Items

A.

Approval of Summer School Agreements

S. Sherkhanov made a motion to approve that MPS staff be directed to negotiate and execute summer school agreements with Learn4Life to be able to jointly run summer schools for MPS students.
H. Beliak seconded the motion.
The board VOTED to approve the motion.
Roll Call
S. Dikbas
Aye
D. Gonzalez
Absent
U. Yapanel
Absent
C. Brimmer
No
H. Beliak
Aye
S. Orazov
Absent
S. Geldiyev
Absent
S. Sherkhanov
Aye
S. Covarrubias
Abstain

B.

Approval of CEO Metrics and Evaluation Measures

This item was removed from the agenda. 

VII. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 11:25 PM.

Respectfully Submitted,
S. Sherkhanov