Magnolia Public Schools
Minutes
Facility AdHoc Committee Meeting
Date and Time
Thursday March 21, 2019 at 4:00 PM
Location
MSA 4: 11330 W. Graham Pl., Los Angeles, CA 90064
Committee Members who joined remotely participated from the following school site:
- MSA-SD 6525 Estrella Ave. San Diego, CA 92120 (Dr. Salih Dikbas,Dr. Umit Yapanel)
Facilities Committee Members
Ms. Charlotte Brimmer, Chair
Dr. Umit Yapanel
Dr. Salih Dikbas
Mr. Haim Beliak
Dr. Saken Sherkhanov (alternate)
CEO and Superintendent
Mr. Alfredo Rubalcava
Committee Members Present
C. Brimmer (remote), H. Beliak, S. Dikbas, S. Sherkhanov, U. Yapanel (remote)
Committee Members Absent
None
Committee Members who arrived after the meeting opened
S. Dikbas
Committee Members who left before the meeting adjourned
U. Yapanel
I. Opening Items
A.
Call the Meeting to Order
S. Sherkhanov called a meeting of the Audit/Facilities Committee of Magnolia Public Schools to order on Thursday Mar 21, 2019 at 5:24 PM.
B.
Record Attendance and Guests
U. Yapanel participated only in Section I and Section II, S. Dibkas participated in Section III. C. Brimmer, MPS Board Member, joined as a member of the public during Closed Session only.
C.
Pledge of Allegiance
B. Torres, MPS Board Secretary, led the Pledge of Allegiance.
D.
Public Comments
There were no public comments.
E.
Approval of Agenda
S. Sherkhanov made a motion to approve the agenda as presented.
H. Beliak seconded the motion.
The committee VOTED unanimously to approve the motion.
II. Closed Session
A.
Public Announcement of Closed Session
S. Sherkhanov, alternate Committee Member, informed the public that committee members would be going into Closed Session to discuss one anticipated legal matter and a labor negotiations item, and any action taken would be reported out in Closed Session.
B.
Personnel/Labor Negotiations: Price and Terms of Payment
This item was discussed in Closed Session.
C.
Conference with Legal Counsel- Anticipated Litigation (One Matter)
This item was discussed in Closed Session.
D.
Report Out from Closed Session
S. Sherkhanov, reported out that the Board directed staff to take the following steps for discussed items. No actions were taken.
The Committee went into a brief recess and reconvened later the same evening after the Regular Board Meeting agenda.
U. Yapanel left.
III. Action Items by AdHoc Committee
A.
Approval of Rabuild Commercial LLC (Land Use Consultant for MSA-1) Contract Extension
P. Ontiveros, MPS General Counsel and Facilities Director, briefly elaborated on new information pertaining to this item given that this item had been previously presented to the committee in an earlier meeting. He also stated that all items on the agenda had been discussed in depth with the Committee Chair.
S. Sherkhanov made a motion to approve a contract extension for Rabuild to continue providing land use and entitlement services on the MSA-1 project for a total of a $12,500 increase to the current $25,000 not to exceed amount approved by the MPS Board.
H. Beliak seconded the motion.
The committee VOTED to approve the motion.
| Roll Call | |
|---|---|
| H. Beliak |
Aye
|
| S. Sherkhanov |
Aye
|
| C. Brimmer |
Absent
|
| U. Yapanel |
Aye
|
| S. Dikbas |
Aye
|
S. Dikbas arrived.
B.
Approval of Prop 39 Contracts for MSA-1, MSA-2, MSA-4, MSA-5, MSA-6, MSA-7, MSA-8, MSA-San Diego
S. Sherkhanov made a motion to approve the Prop 39 contracts for MSA-1, MSA-2, MSA-3, MSA-4, MSA-5, MSA-6, MSA-7, MSA-8 and MSA- San Diego as presented under Article III with the condition to provide issuance of certificated wage contracts.
H. Beliak seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Sherkhanov |
Aye
|
| C. Brimmer |
Absent
|
| H. Beliak |
Aye
|
| U. Yapanel |
Absent
|
| S. Dikbas |
Aye
|
C.
Approval to Negotiate New Contract with MSA-1 Construction Management Contractor PrimeSource
S. Sherkhanov made a motion to authorize Staff to negotiate a contract with Primesource to provide services on an as and if needed basis.
H. Beliak seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Dikbas |
Aye
|
| C. Brimmer |
Absent
|
| U. Yapanel |
Absent
|
| S. Sherkhanov |
Aye
|
| H. Beliak |
Aye
|
D.
Approval of MSA-1 Facility Matter
S. Sherkhanov made a motion to authorized staff to negotiate a resolution to the dispute with the residential property
owner to the south of MSA-1’s properties consistent with the direction provided in closed session. Any agreement shall be memorialized in writing and reviewed by legal counsel as necessary.
H. Beliak seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| U. Yapanel |
Absent
|
| S. Dikbas |
Aye
|
| S. Sherkhanov |
Aye
|
| H. Beliak |
Aye
|
| C. Brimmer |
Absent
|
IV. Recommendation Items by MPS Facility Committee
A.
MSA-1 Change Order Request PCI 020 and PCI 023
This item was not discussed by the committee, it was taken to the full board.
B.
Approval of Facility Clerk for the Home Office Facility Department
This item was not discussed by the committee, it was taken to the full board.
C.
Approval of winning bids for MPS Viewsonic RFP
This item was not discussed by the committee, it was taken to the full board.
D.
Approval of Winning Bids for MPS E-Rate Category 1 and Category 2 Items
This item was not discussed by the committee, it was taken to the full board.
V. Discussion Items
A.
Facilities Updates
This item was not discussed by the committee, it was taken to the full board.
VI. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 12:01 PM.
Respectfully Submitted,
S. Sherkhanov