Magnolia Public Schools
Minutes
Regular Facility Committee Meeting
Date and Time
Tuesday January 15, 2019 at 5:00 PM
Location
MPS Home Office: 250 E. 1st St. Ste. 1500 Los Angeles, CA 90012
Board Members who joined remotely participated from the following locations:
• MSA-San Diego - 6365 Lake Atlin Ave., San Diego, CA 92119 (Dr. Salih Dikbas)
• UCLA- Boyer 659, 611 Charles Young Dr. E Los Angeles, CA 90095 (Dr. Saken Sherkhanov)
• 940 Steward Dr. Sunnyvale, CA 94085 (Dr. Umit Yapanel)
Facilities Committee Members
Ms. Charlotte Brimmer, Chair
Dr. Umit Yapanel
Dr. Salih Dikbas
Mr. Haim Beliak
Dr. Saken Sherkhanov (alternate)
CEO and Superintendent
Mr. Alfredo Rubalcava
• MSA-San Diego - 6365 Lake Atlin Ave., San Diego, CA 92119 (Dr. Salih Dikbas)
• UCLA- Boyer 659, 611 Charles Young Dr. E Los Angeles, CA 90095 (Dr. Saken Sherkhanov)
• 940 Steward Dr. Sunnyvale, CA 94085 (Dr. Umit Yapanel)
Facilities Committee Members
Ms. Charlotte Brimmer, Chair
Dr. Umit Yapanel
Dr. Salih Dikbas
Mr. Haim Beliak
Dr. Saken Sherkhanov (alternate)
CEO and Superintendent
Mr. Alfredo Rubalcava
Committee Members Present
C. Brimmer, H. Beliak, S. Sherkhanov (remote), U. Yapanel (remote)
Committee Members Absent
S. Dikbas
I. Opening Items
A.
Call the Meeting to Order
C. Brimmer called a meeting of the Audit/Facilities Committee of Magnolia Public Schools to order on Tuesday Jan 15, 2019 at 5:34 PM.
B.
Record Attendance and Guests
Refer to attendance information stated above.
C.
Pledge of Allegiance
B. Torres, MPS Board Secretary, led the pledge of allegiance.
D.
Public Comments
There were no public comments.
E.
Approval of Agenda
H. Beliak made a motion to approve the agenda as presented.
C. Brimmer seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Dikbas |
Absent
|
| C. Brimmer |
Aye
|
| H. Beliak |
Aye
|
| U. Yapanel |
Aye
|
| S. Sherkhanov |
Aye
|
F.
Approval of Minutes from Regular Facility Committee Meeting- December 5, 2018
C. Brimmer made a motion to approve minutes from the Regular Facilities/Audit Committee Meeting on 12-05-18 Regular Facilities/Audit Committee Meeting on 12-05-18.
H. Beliak seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Sherkhanov |
Aye
|
| U. Yapanel |
Aye
|
| S. Dikbas |
Absent
|
| H. Beliak |
Aye
|
| C. Brimmer |
Aye
|
II. Approval Recommendation
A.
Approval Recommendation of Proto Wall Approval for MSA-1
Items II A and II B were discussed together. P. Ontiveros, MPS General Counsel and Facilities Director, gave a review of the change order titled PCI 17 for a new wall along the southern border of the MSA-1 property. C. Brimmer, MPS Facility Committee Chair, reminded committee members of the historic work that was approved by the board in the past and elaborated on what is being presented for approval today regarding this item. M. Sahin, MSA-1 Principal, informed the committee about the discussion he had with the neighbors of the MSA-1 site, he presented the various options to them and he explained why the first option was not acceptable and how the second option was approved by all the neighbors, conversations with neighbors started in August 2018. H. Beliak, MPS Facility Committee Member, asked if there was a way to better monitor the safety between the walls through extra lights or possible cameras. Staff stated that in the future these alterations would be possible based on budget and would look into what could be put in place. C. Brimmer, directed staff to get agreements in writing that state the neighbors agree with the upcoming changes, she recommended talking to the neighborhood counsel and get their approval along with a support letter from city counsel. The committee members requested to see a scope of work from V. Becerra before approving her contract extension that reflects the work that has already been done and what would be in the proposed contract extension.
H. Beliak made a motion to table this item until different options are presented and there is additional information provided that supports the recommendation to make improvements to the school and the community and become partners with the various projects the city is proposing.
C. Brimmer seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| H. Beliak |
Aye
|
| S. Sherkhanov |
Aye
|
| S. Dikbas |
Absent
|
| U. Yapanel |
Aye
|
| C. Brimmer |
Aye
|
B.
Approval Recommendation of Rabuild Commercial LLC (Land Use Consultant for MSA-1) Contract Extension
This item was discussed along with item II A, and elaborated briefly in this section. P. Ontiveros, MPS General Counsel & Facilities Director, explained the need for the extension of the Rabuild Contract, he explained his experience in working with them and how they have supported the MSA-1 projects. The committee recommended to postpone further discussion and approval of this item until the requested reports are provided. A. Rubalcava, MPS CEO & Superintendent, told the committee that he would work closely with staff to ensure the requested information be provided for this item and all following items that require board attention and approval. He also told the board the difficulties staff face when items need quick turn arounds along with board approvals and mentioned that he would work on a solution that addresses both matters.
C. Brimmer made a motion to postpone the approval of this item until further documentation is provided.
H. Beliak seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| C. Brimmer |
Aye
|
| S. Sherkhanov |
Aye
|
| U. Yapanel |
Aye
|
| S. Dikbas |
Absent
|
| H. Beliak |
Aye
|
III. Closed Session
A.
Public Announcement of Closed Session
C. Brimmer, MPS Facility Committee Chair, announced that the committee would go into Closed Session to discuss one anticipated litigation matter and one labor negotiations matter.
B.
Conference with Legal Counsel- Anticipated Litigation- One Matter
This item was discussed in Closed Session.
C.
Personnel/Labor Negotiations: Price and Terms of Payment
This item was discussed in Closed Session.
D.
Report Out From Closed Session
C. Brimmer, MPS Facility Committee Chair, reported out that no actions were taken during Closed Session.
IV. Possible Action Items After Closed Session
A.
Approval of Settlement for MSA-1 Matter
Discussion and approval of this item was postponed for a future meeting.
B.
Approval Recommendation of PrimeSource Contract
Discussion and approval of this item was postponed for a future meeting.
V. Information Items
A.
Facility Updates
A written report was provided, there was no discussion on this item.
VI. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:30 PM.
Respectfully Submitted,
C. Brimmer