Magnolia Public Schools

Minutes

Regular Board Meeting

Date and Time

Thursday November 8, 2018 at 7:00 PM

Location

MSA 8 6411 Orchard Ave., Bell, CA 92703
Board Members who joined remotely participated from the following locations and sites that remained open as remote locations: 
• MSA-4 11330 W. Graham Place Los Angeles, CA 90064
• MSA-7 18355 Roscoe Blvd. Northridge, CA 91325
• MSA-SD 6525 Estrella Ave. San Diego, CA 92120 (Dr. Salih Dikbas)
• MSA-SA 2840 W. 1st., Santa Ana, CA 92703 (Mr. Shohrat Geldiyev)
• 940 Steward Dr. Sunnyvale, CA 94085 (Dr. Umit Yapanel)


Board Members:
Dr. Saken Sherkhanov, Chair
Mr. Haim Beliak, Vice-Chair
Dr. Umit Yapanel
Mr. Serdar Orazov
Dr. Salih Dikbas
Ms. Diane Gonzalez
Ms. Charlotte Brimmer
Ms. Sandra Covarrubias
Mr. Shohrat Geldiyev

CEO & Superintendent:
Mr. Alfredo Rubalcava

Directors Present

C. Brimmer, H. Beliak, S. Covarrubias, S. Dikbas (remote), S. Geldiyev (remote), S. Orazov, S. Sherkhanov, U. Yapanel (remote)

Directors Absent

D. Gonzalez

I. Opening Items

A.

Call the Meeting to Order

S. Sherkhanov called a meeting of the board of directors of Magnolia Public Schools to order on Thursday Nov 8, 2018 at 7:27 PM.

B.

Record Attendance and Guests

Board Members presented themselves to the public. 

C.

Pledge of Allegiance

B. Torres, MPS Board Secretary led the Pledge of Allegiance. 

D.

Public Comments

J. Moreno, student at MSA-8, presented to the Board regarding the student ambassadors, he went over successes and challenges. J. Aranivar, parent of MSA 8 student informed the Board of concerns she has regarding her child and a specific teacher, the Board informed her that staff will look into her concerns. G. Serce, MSA- San Diego Principal, informed the Board about various successes the school has had. C. Brimmer, MPS Board Member, briefly mentioned the current elections. H. Beliak, MPS Board Member, requested a moment of silence for the recent mass shooting that affected local communities. No other public comments were made. 

E.

Communications: Board/Superintendent

A. Rubalcava, MPS CEO & Superintendent, updated the Board on recent organization wide events and thanked Board Members who were part of these various events.

F.

Approval of Agenda

C. Brimmer made a motion to approve the agenda as presented.
S. Orazov seconded the motion.
The board VOTED unanimously to approve the motion.

G.

Approval of October 11, 2018 Regular Board Meeting Minutes

S. Orazov made a motion to approve minutes from the Regular Board Meeting on 10-11-18 Regular Board Meeting on 10-11-18.
S. Covarrubias seconded the motion.
The board VOTED unanimously to approve the motion.

H.

Approval of October 11, 2018 Special Board Meeting Minutes

S. Orazov made a motion to approve minutes from the Special Board Meeting on 10-11-18 Special Board Meeting on 10-11-18.
S. Covarrubias seconded the motion.
The board VOTED unanimously to approve the motion.

I.

Approval of October 25, 2018 Special Board Meeting Minutes

S. Orazov made a motion to approve minutes from the Special Board Meeting on 10-25-18 Special Board Meeting on 10-25-18.
S. Covarrubias seconded the motion.
The board VOTED unanimously to approve the motion.

II. Action Items

A.

Approval of Additional Costs for Staffing for MSA 5

B. Plonka, MSA-5 Principal, informed the Board about the student enrollment increase at his site and he explained the need to add one additional part time office staff member due to this increase. Board Members and the principal went over budget concerns. C. Brimmer, MPS Board Member requested a report regarding Human Resource Department involvement in the hiring process. 
S. Sherkhanov made a motion to approve hiring one (1) part-time office assistant not included in the MSA 5 board approved adopted budget. Total Cost not to exceed $13,000 including base salary and statutory benefits.
S. Orazov seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
S. Sherkhanov
Aye
S. Orazov
Aye
S. Dikbas
Aye
H. Beliak
Aye
D. Gonzalez
Absent
S. Covarrubias
Aye
C. Brimmer
Aye
S. Geldiyev
Aye
U. Yapanel
Aye

B.

Approval of Single Plan for Student Achievement (SPSA) for all MPS

D. Yilmaz, Chief Accountability Officer, gave the Board an overview of the Single Plan for Student Achievement (SPSA) for Magnolia Public Schools. He explained that the SPSA plans explain in detail intervention and support programs. They also describe how schools will be expending federal funds. J. Hernandez, MSA 8 Principal, and J. Terzi, MSA 6 Principal presented details on their schools' plan and parent involvement in the creation of it. Board Members asked questions regarding the plans, staff addressed the questions. C. Brimmer, MPS Board Member, would like to see these plans presented in a concise version for better review of the Board and would like a list of terminology used to better comprehend the documents. 
S. Orazov made a motion to approve the Single Plan for Student Achievement (SPSA) for MPS with the understanding that each site will deliver a one page overview.
C. Brimmer seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
C. Brimmer
Aye
S. Covarrubias
Aye
S. Orazov
Aye
H. Beliak
Aye
S. Dikbas
Aye
S. Sherkhanov
Aye
D. Gonzalez
Absent
S. Geldiyev
Aye
U. Yapanel
Aye

C.

Approval of School Safety Plans for all Magnolia Science Academies

B. Lopez, MPS Assistant Director of Student Services, presented an overview of the school safety plans for all MPS school sites. She explained the details on Epi Pens, school security, staff trainings and more. M. Wittek, MSA 7 Assistant Principal, provided an overview of the process of creating the plan for her school with the support of MPS Home Office staff. She mentioned working with local law enforcement who did a walk through of the site to ensure safety and committed to working together in case of emergency and as needed. J. Hernandez, MSA-8 Principal, informed the board about the safety plan on his site including emergency food, communication protocols and other details. He also gave details on how MSA-8 works collaboratively with the co-located sites and neighborhood schools. This item was discussed at length and questions were addressed. 
H. Beliak made a motion to approve school safety plans for all MPS school sites with the implementation of the requested items and in addition to take these plans to the Stakeholder Committee for further review and discussion.
S. Covarrubias seconded the motion.
The board VOTED to approve the motion.
Roll Call
C. Brimmer
No
U. Yapanel
Aye
S. Dikbas
Aye
S. Orazov
Aye
H. Beliak
Aye
S. Geldiyev
Aye
S. Sherkhanov
Aye
D. Gonzalez
Absent
S. Covarrubias
Aye

D.

Approval of MOU to Partner with Los Angeles Coalition for Excellent Public Schools

A. Rubalcava, CEO & Superintendent, gave an overview of the potential partnership with the Los Angeles Coalition, he stated the names of the other charter schools who are part of coalition and mentioned the benefits of joining along with the budget implementation. He presented S. Hughes who is part of the coalition, she gave details on the deliverables and how the work is expected to be implemented. The board had a long discussion on this item, all questions were addressed. C. Brimmer, MPS Board Member will be the leading MPS Board Member in this partnership, S. Sherkhanov, MPS Chair will be the second board member and H. Beliak will be the third MPS Board Member to participate in the partnership if and when needed. I. Soto, MPS Director of Partnerships, presented some background information on this coalition.
S. Orazov made a motion to approve the Memorandum of Understanding (“MOU”) between L.A. Coalition for Excellent Public Schools (“Coalition”) and Magnolia Public Schools (“MPS”) with the above mentioned designated board members and Advocacy Task Force with a point of contact being and the addition to provide bios for all schools within the coalition.
C. Brimmer seconded the motion.
The board VOTED to approve the motion.
Roll Call
C. Brimmer
Aye
S. Dikbas
Aye
H. Beliak
Abstain
S. Covarrubias
Aye
U. Yapanel
Aye
S. Sherkhanov
Aye
D. Gonzalez
Absent
S. Orazov
Aye
S. Geldiyev
Aye

III. Information/Discussion Items

A.

Progress on Meeting Local Performance Indicators on the CA School Dashboard

This item was presented as a written report, there was no discussion. 

B.

Update on California Department of Education Compliance Letter for MSA-Santa Ana

E. Acar, MPS Chief Academic Officer, briefly went over the California Department of Education oversight letter and visit. He thanked everyone who participated in the 2 day visit and all who assisted in preparing the requested documentation. 

C.

Financial Update- September 2018

A written report was provided, there was no discussion on this item. 

D.

Facilities Update- Written Report

A written report was provided, there was no discussion on this item. 

IV. Closed Session

A.

Public Announcement of Closed Session

S. Sherkhanov, MPS Board Chair, announced that the board would be going into Closed Session to discuss the items stated in the agenda. 

B.

Conference with Legal Counsel- Anticipated Litigation- One Matter

This item was discussed in Closed Session. 

C.

Personnel / Labor Negotiations: price and terms of payment

This item was discussed in Closed Session. 

D.

Public Performance Evaluation: Chief Executive Officer and Superintendent

This item was discussed in Closed Session. 

E.

Report Out From Closed Session

S. Sherkhanov, MPS Board Chair, reported in Open Session that no actions had been taken during Closed Session.

V. Possible Action Items After Closed Session

A.

Approval of Change Order from PrimeSource for the MSA-1 Project

Discussion of this item was postponed. 

VI. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 1:05 AM.

Respectfully Submitted,
S. Sherkhanov