Magnolia Public Schools
Minutes
Special Board Meeting
Date and Time
Thursday October 25, 2018 at 6:00 PM
Location
MSA 6: 3754 Dunn Dr. Los Angeles, CA 90034
Board Members who joined remotely participated from the following locations:
• 940 Steward Dr. Sunnyvale, CA 94085 (Dr. Umit Yapanel)
• 1363 Ridgecrest Rd Pinole, CA 94564 (Mr. Serdar Orazov)
• MSA-SD 6525 Estrella Ave. San Diego, CA 92120 (Dr. Salih Dikbas)
• MSA-SA 2840 W. 1st., Santa Ana, CA 92703 (Mr. Shohrat Geldiyev)
• 21230 Devonshire St, Chatsworth, CA 91311 (Ms. Sandra Covarrubias)
Board Members:
Dr. Saken Sherkhanov, Chair
Mr. Haim Beliak, Vice-Chair
Dr. Umit Yapanel
Mr. Serdar Orazov
Dr. Salih Dikbas
Ms. Diane Gonzalez
Ms. Charlotte Brimmer
Ms. Sandra Covarrubias
Mr. Shohrat Geldiyev
CEO & Superintendent:
Mr. Alfredo Rubalcava
• 940 Steward Dr. Sunnyvale, CA 94085 (Dr. Umit Yapanel)
• 1363 Ridgecrest Rd Pinole, CA 94564 (Mr. Serdar Orazov)
• MSA-SD 6525 Estrella Ave. San Diego, CA 92120 (Dr. Salih Dikbas)
• MSA-SA 2840 W. 1st., Santa Ana, CA 92703 (Mr. Shohrat Geldiyev)
• 21230 Devonshire St, Chatsworth, CA 91311 (Ms. Sandra Covarrubias)
Board Members:
Dr. Saken Sherkhanov, Chair
Mr. Haim Beliak, Vice-Chair
Dr. Umit Yapanel
Mr. Serdar Orazov
Dr. Salih Dikbas
Ms. Diane Gonzalez
Ms. Charlotte Brimmer
Ms. Sandra Covarrubias
Mr. Shohrat Geldiyev
CEO & Superintendent:
Mr. Alfredo Rubalcava
Directors Present
C. Brimmer, D. Gonzalez, H. Beliak, S. Covarrubias (remote), S. Dikbas (remote), S. Geldiyev (remote), S. Orazov (remote), S. Sherkhanov, U. Yapanel (remote)
Directors Absent
None
I. Opening Items
A.
Call the Meeting to Order
S. Sherkhanov called a meeting of the board of directors of Magnolia Public Schools to order on Thursday Oct 25, 2018 at 6:58 PM.
B.
Record Attendance and Guests
U. Yapanel, MPS Board Member, participated in the meeting for the Closed Session discussion only.
C.
Public Comments
There were no public comments.
D.
Approval of Agenda
H. Beliak made a motion to approve the agenda as presented.
S. Sherkhanov seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Dikbas |
Aye
|
| U. Yapanel |
Absent
|
| S. Sherkhanov |
Aye
|
| S. Covarrubias |
Aye
|
| C. Brimmer |
Absent
|
| D. Gonzalez |
Aye
|
| S. Geldiyev |
Aye
|
| S. Orazov |
Absent
|
| H. Beliak |
Aye
|
Board Members who were absent for this approval joined the meeting during Closed Session.
E.
Pledge of Allegiance
B. Torres led the Pledge of Allegiance.
II. Closed Session
A.
Public Announcement of Closed Session
S. Sherkhanov, MPS Board Chair, informed the public that the Board would be going into Closed Session to discuss one legal matter with anticipated litigation and one matter for labor negotiations.
B.
Conference with Legal Counsel- Anticipated Litigation- One Matter
The Board discussed this item in Closed Session.
C.
Personnel / Labor Negotiations: price and terms of payment
The Board discussed this item in Closed Session.
D.
Report Out From Closed Session
S. Sherkhanov, MPS Board Chair, reported out that the Board had discussed two matters in Closed Session, one anticipated litigation matter and one labor negotiation matter, no actions were taken.
III. Action Items
A.
Approve Expenditure of Prop 39 Energy Efficiency Grant Money for HVAC Project at MSA 7
This item had been previously discussed by the Board in a previous meeting but approval was postponed for further discussion. P. Ontiveros, MPS General Counsel and Facilities Director, explained that facility work done under this approval will be paid for by a grant. He stated that all projects must be done by June 2020 in order to make full use of the grant. C. Brimmer directed staff to ensure that all contracts be reviewed at length to ensure compliance before payment. The Board had some questions that staff addressed.
C. Brimmer made a motion to approve the agreement between MPS and Masterbuilt Construction Corp., attached as Exhibit A, for the installation of new A/C units at Magnolia Science Academy 7’s (“MSA-7”) campus located at 18355 Roscoe Boulevard (the “Project”). The Project will be paid for solely from the Prop 39 energy efficiency grant received by MPS for the benefit of MSA-7.
H. Beliak seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Dikbas |
Aye
|
| S. Sherkhanov |
Aye
|
| C. Brimmer |
Aye
|
| U. Yapanel |
Absent
|
| S. Orazov |
Aye
|
| D. Gonzalez |
Aye
|
| H. Beliak |
Aye
|
| S. Geldiyev |
Aye
|
| S. Covarrubias |
Absent
|
B.
Approve Expenditure of Prop 39 Energy Efficiency Grant Money for HVAC Project at MSA 2
P. Ontiveros, MPS General Counsel and Facilities Director, went over the projects that will be done with the funds provided by this grant. All questions were addressed.
C. Brimmer made a motion to the agreement between MPS and Highlands Diversified, Inc. dba Highlands Trade, attached as Exhibit A, for the installation of new HVAC units at MSA-2’s campus located at 17125 Victory Boulevard in Van Nuys (the “Project”). The Project will be paid for solely from the Prop 39 energy efficiency grant received by MPS for the benefit of MSA-2.
H. Beliak seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| D. Gonzalez |
Aye
|
| S. Dikbas |
Aye
|
| H. Beliak |
Aye
|
| S. Covarrubias |
Absent
|
| U. Yapanel |
Absent
|
| S. Sherkhanov |
Aye
|
| S. Orazov |
Aye
|
| C. Brimmer |
Aye
|
| S. Geldiyev |
Aye
|
C.
Approval of Project Change Order Requests for MSA- Santa Ana
This item has been previously discussed by the Board multiple times and staff had been directed to obtain more information. M. Lengly from Gafcon gave details on the changes that had been done to the MSA- Santa Ana project related to the presented change order. He explained the need of getting health department sign offs regardless of whether or not food is being cooked onsite. M. Lengly emphasized the importance of completing the project on time in order to open the school on time. The Board discussed this item at length, M. Lengly shared best practices with the Board. The Board directed P. Ontiveros, MPS General Counsel and Facilities Director to negotiate the costs with the architect regarding the mistakes made.
S. Sherkhanov made a motion to approve the change order requests (each, a “COR” and together, the “CORs”) described below in the aggregate amount of $90,692.92 for the Project and the payment of the same to the general contractor for the Project. Note that the foregoing amount was previously incorrectly reported as $87,964.07.
H. Beliak seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| H. Beliak |
Aye
|
| S. Dikbas |
Aye
|
| S. Covarrubias |
Absent
|
| S. Geldiyev |
Aye
|
| U. Yapanel |
Absent
|
| D. Gonzalez |
Aye
|
| C. Brimmer |
Aye
|
| S. Sherkhanov |
Aye
|
| S. Orazov |
Aye
|
D.
Approval of Change Order from PrimeSource for the MSA-1 Project
This item was not discussed.
IV. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:32 PM.
Respectfully Submitted,
S. Sherkhanov