Magnolia Public Schools
Minutes
Regular Board Meeting
Date and Time
Thursday May 24, 2018 at 4:00 PM
Location
MSA San Diego: 6525 Estrella Ave., San Diego, CA 92120
Board Members who joined remotely joined from the following sites that were open as remote locations:
• MSA-3 1254 E. Helmick St. Carson, CA 90746
• MSA-7 18355 Roscoe Boulevard Northridge, CA 913525
• MSA- SA 2840 W 1st St. Santa Ana, CA 92703
• 940 Steward Dr. Sunnyvale, CA 94085 (Dr. Umit Yapanel)
• 1363 Ridgecrest Rd Pinole, CA 94564 (Dr. Serdar Orazov)
Board Members:
Dr. Saken Sherkhanov, Chair
Dr. Umit Yapanel, Secretary
Mr. Serdar Orazov, Treasurer
Dr. Salih Dikbas
Ms. Diane Gonzalez
Mr. Haim Beliak
Ms. Charlotte Brimmer
Ms. Sandra Covarrubias
CEO & Superintendent:
Dr. Caprice Young
• MSA-3 1254 E. Helmick St. Carson, CA 90746
• MSA-7 18355 Roscoe Boulevard Northridge, CA 913525
• MSA- SA 2840 W 1st St. Santa Ana, CA 92703
• 940 Steward Dr. Sunnyvale, CA 94085 (Dr. Umit Yapanel)
• 1363 Ridgecrest Rd Pinole, CA 94564 (Dr. Serdar Orazov)
Board Members:
Dr. Saken Sherkhanov, Chair
Dr. Umit Yapanel, Secretary
Mr. Serdar Orazov, Treasurer
Dr. Salih Dikbas
Ms. Diane Gonzalez
Mr. Haim Beliak
Ms. Charlotte Brimmer
Ms. Sandra Covarrubias
CEO & Superintendent:
Dr. Caprice Young
Directors Present
C. Brimmer, S. Covarrubias, S. Dikbas, S. Orazov, S. Sherkhanov, U. Yapanel
Directors Absent
D. Gonzalez, H. Beliak
Directors who arrived after the meeting opened
U. Yapanel
I. Opening Items
A.
Call the Meeting to Order
S. Sherkhanov called a meeting of the board of directors of Magnolia Public Schools to order on Thursday May 24, 2018 at 4:27 PM.
B.
Record Attendance and Guests
Refer to attendance information stated above. U. Yapanel arrived at 4:50 pm.
C.
Pledge of Allegiance
The Pledge of Allegiance was led by B. Torres, Executive Assistant.
D.
Public Comments
G. Serce, MSA San Diego (MSA-SD) Principal, told the Board about the activities that students at his site are involved in. He spoke about the competitions and accomplishments of his staff and students. N. Tate, MSA SD Dean, mentioned that she was happy to be part of the Magnolia family and invited the Board to visit the school and classrooms. No other public comments were made.
E.
Approval of Agenda
C. Brimmer made a motion to approve the agenda as presented.
S. Orazov seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Sherkhanov |
Aye
|
| S. Orazov |
Aye
|
| H. Beliak |
Absent
|
| U. Yapanel |
Absent
|
| C. Brimmer |
Aye
|
| S. Dikbas |
Aye
|
| D. Gonzalez |
Absent
|
| S. Covarrubias |
Aye
|
F.
Approval of Minutes of Regular MPS Board Meeting from April 12, 2018
S. Sherkhanov made a motion to approve minutes from the Regular MPS Board Meeting on 04-12-18 Regular MPS Board Meeting on 04-12-18.
U. Yapanel seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Sherkhanov |
Aye
|
| D. Gonzalez |
Absent
|
| H. Beliak |
Absent
|
| C. Brimmer |
Aye
|
| U. Yapanel |
Absent
|
| S. Dikbas |
Aye
|
| S. Covarrubias |
Aye
|
G.
Approval of Minutes of the Special MPS Board Meeting from April 26, 2018
S. Sherkhanov made a motion to approve minutes from the Special Board Meeting on 04-26-18 Special Board Meeting on 04-26-18.
C. Brimmer seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Sherkhanov |
Aye
|
| S. Covarrubias |
Aye
|
| H. Beliak |
Absent
|
| D. Gonzalez |
Absent
|
| U. Yapanel |
Absent
|
| S. Orazov |
Aye
|
| S. Dikbas |
Aye
|
| C. Brimmer |
Aye
|
H.
Approval of Minutes of the Special MPS Board Meeting from May 14, 2018
S. Sherkhanov made a motion to approve minutes from the Special Board Meeting on 05-14-18 Special Board Meeting on 05-14-18.
C. Brimmer seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| H. Beliak |
Absent
|
| S. Sherkhanov |
Aye
|
| S. Dikbas |
Aye
|
| D. Gonzalez |
Absent
|
| S. Covarrubias |
Aye
|
| S. Orazov |
Aye
|
| C. Brimmer |
Aye
|
| U. Yapanel |
Absent
|
II. Consent Items
A.
2018-19 MPS Board of Directors Meeting Calendar
S. Orazov made a motion to approve the 2018-19 MPS Board of Directors Meeting Calendar under Consent Agenda.
S. Covarrubias seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Dikbas |
Aye
|
| S. Sherkhanov |
Aye
|
| C. Brimmer |
Aye
|
| S. Covarrubias |
Aye
|
| H. Beliak |
Absent
|
| U. Yapanel |
Absent
|
| D. Gonzalez |
Absent
|
| S. Orazov |
Aye
|
B.
Approval of Updated District Required Language for MSA 4, 6, 7, and 8
S. Orazov made a motion to approve the LAUSD District Required Language for the Charter Petitions for MSA 6, 7, and 8 to be consistent with MSA 4. This item was approved under Consent Agenda.
S. Covarrubias seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| D. Gonzalez |
Absent
|
| S. Orazov |
Aye
|
| U. Yapanel |
Absent
|
| S. Sherkhanov |
Aye
|
| C. Brimmer |
Aye
|
| H. Beliak |
Absent
|
| S. Covarrubias |
Aye
|
| S. Dikbas |
Aye
|
III. Action Items
A.
Approval of Book and Furniture Purchase for Magnolia Science Academy-1
M. Sahin, MSA 1 Principal, informed the board that MSA 1 would be needing additional school furniture for students who would be attending the school from the temporarily leased site. N. Montijo, MPS Chief Financial Officer, reported out that she worked with the principal to address the budget concerns. All questions were addressed.
S. Orazov made a motion to approve the purchase of books and 6 smart TV sets, furniture and fixture (150 students’ desks, teachers' desks, and other office furniture), using a portion of the projected net income for MSA 1 in 2017-18 not to exceed $148,000.
S. Sherkhanov seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Dikbas |
Aye
|
| C. Brimmer |
Aye
|
| S. Sherkhanov |
Aye
|
| D. Gonzalez |
Absent
|
| H. Beliak |
Absent
|
| S. Covarrubias |
Aye
|
| U. Yapanel |
Absent
|
| S. Orazov |
Aye
|
B.
Resolution to Dissolve the MSA #2796803 Corporation & Adoption of Liquidation Plan
U. Yapanel arrived.
P. Ontiveros, MPS Facilities Director and General Counsel, explained to the Board the reason why that certain nonprofit public benefit corporation formed in the State of California had to be dissolved. Current staff was not aware of the reason why this corporation was started. C. Brimmer, MPS Board Member, asked if there were benefits to keeping the corporation, staff recommended that it was best to dissolve. Not all questions were answered, current staff is fairly new and do not have the historic information.
S. Orazov made a motion to approve the dissolution of that certain nonprofit public benefit corporation formed in the State of California, Magnolia Science Academy in accordance with the requirements for dissolving a California nonprofit corporation set forth by the Attorney General’s Office Registry of Charitable Trusts.
S. Sherkhanov seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| U. Yapanel |
Aye
|
| D. Gonzalez |
Absent
|
| S. Orazov |
Aye
|
| S. Covarrubias |
Aye
|
| S. Dikbas |
Abstain
|
| C. Brimmer |
No
|
| H. Beliak |
Absent
|
| S. Sherkhanov |
Aye
|
C.
Approval of MSA-7 Summer (2018) Improvements
P. Ontiveros, MPS Facilties Director, explained the proposed summer projects for MSA 7. He explained taking advantage of a charter school incentive grant the funds have to be spent before June 30th. He also explained the RFP process, this item previously went to the facility committee. This is a reimbursement program so the school will have to pay and the state will reimburse MPS. The Board recommended that staff take time to research what funds are available for work so we do not have to spend our money.
S. Sherkhanov made a motion to approve the summer capital improvement project described herein for MSA7.
C. Brimmer seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Sherkhanov |
Aye
|
| U. Yapanel |
Aye
|
| S. Dikbas |
Aye
|
| D. Gonzalez |
Absent
|
| C. Brimmer |
Aye
|
| S. Orazov |
Aye
|
| H. Beliak |
Absent
|
| S. Covarrubias |
Aye
|
D.
Approval of MSA- Santa Ana Project Change Order
The MSA Santa Ana project change order went to the MPS Facility Committee for review before going to the full board. P. Ontiveros, MPS Facility Director, explained the changes that were made to the report per facility committee request. He explained the RFP process and stated that the change order was due to certain gaps in the drawings but no fees will be charged by the design team for making these corrections, budget implications were explained. All questions were addressed.
C. Brimmer made a motion to approve the potential change orders described herein for the MSA-Santa Ana Project.
S. Sherkhanov seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| D. Gonzalez |
Absent
|
| C. Brimmer |
Aye
|
| S. Orazov |
Aye
|
| H. Beliak |
Absent
|
| S. Covarrubias |
Aye
|
| U. Yapanel |
Aye
|
| S. Sherkhanov |
Aye
|
| S. Dikbas |
Aye
|
IV. Discussion Items
A.
Discussion of MPS Preliminary Budget for 2018-19
The MPS Finance Committee had a meeting previously to the full board meeting and discussed the proposed budget at length. The committee reported out to the full board what changes they had requested and stated they would meet once again with staff for further review. The Board discussed the budget of schools that are in the red and they talked about action plans. S. Daniel, MSA 3 Principal, informed the Board of the changes she would like to see in her budget and the additional staff she would like to add. Staff explained that currently the MSA 3 budget is in the black but additional positions may change this. Another possible change that was discussed was to lower the MSA 5 CMO fee for one year and ensure all schools have a 1.7% reserve at minimum. The MERF budget must continue payment during 2018-19 for the MSA Santa Clara closure costs. The budget will be presented at the June Board meeting for approval, no actions were taken at this meeting.
B.
Financial Update- March 2018
K. Dietz, presented the March 2018 financials to the board. There was a short discussion on this item as most financials were discussed during the budget item.
C.
Updated Annual Oversight by Our Charter Authorizers (Overview, Visit Reports, and Discussion)
D. Yilmaz, MPS Chief Accountability Officer, presented the updated oversight report. S. Acar, Chief Operations Officer, explained the upcoming charter renewals.
D.
2017-18 MPS Stakeholder Survey Results & Reflections and Public Feedback to Inform LCAP
D. Yilmaz, Chief Accountability Officer, explained the survey process, how it was collected and reviewed. He presented the data and addressed questions.
E.
Facility Updates
T. Buresh, MSA 1 Construction Manager from PrimeSource gave updates on MSA 1. P. Ontiveros, MPS Facilities Director, gave updates on the other MSA sites. This was an information item, no actions were taken.
V. Closed Session
A.
Conference with Legal Counsel - Potential Litigation - One Matter
The Board went into Closed Session to discuss this item, no actions were taken.
B.
Public Employment: CEO & Superintendent
The Board went into Closed Session to discuss this item, no actions were taken.
VI. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:33 PM.
Respectfully Submitted,
S. Sherkhanov