Magnolia Public Schools
Minutes
Regular MPS Board Meeting
Date and Time
Thursday April 12, 2018 at 6:00 PM
Location
MSA 6 3754 Dunn Drive, Los Angeles, CA 90034
Board Members who participated remotely joined from the following locations:
• MSA-3 1254 E. Helmick St. Carson, CA 90746
• MSA-5 18230 Kittridge St. Reseda, CA 91335
• MSA- SA 2840 W 1st St. Santa Ana, CA 92703
• MSA-SD 6525 Estrella Ave. San Diego, CA 92120 (Dr. Salih Dikbas)
Board Members:
Dr. Saken Sherkhanov, Chair
Dr. Umit Yapanel, Secretary
Mr. Serdar Orazov, Treasurer
Dr. Salih Dikbas
Ms. Diane Gonzalez
Mr. Haim Beliak
Ms. Charlotte Brimmer
Ms. Sandra Covarrubias
CEO & Superintendent:
Dr. Caprice Young
Notice of Closed Session Agenda Items
Due to space limitations on the following pages of the agenda, notice of closed session agenda items is provided here.
IV.B. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
Demir V. Magnolia Public Schools; (U.S. Central District Court case #8:16-cv-02268)
IV.C. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: One case.
• MSA-3 1254 E. Helmick St. Carson, CA 90746
• MSA-5 18230 Kittridge St. Reseda, CA 91335
• MSA- SA 2840 W 1st St. Santa Ana, CA 92703
• MSA-SD 6525 Estrella Ave. San Diego, CA 92120 (Dr. Salih Dikbas)
Board Members:
Dr. Saken Sherkhanov, Chair
Dr. Umit Yapanel, Secretary
Mr. Serdar Orazov, Treasurer
Dr. Salih Dikbas
Ms. Diane Gonzalez
Mr. Haim Beliak
Ms. Charlotte Brimmer
Ms. Sandra Covarrubias
CEO & Superintendent:
Dr. Caprice Young
Notice of Closed Session Agenda Items
Due to space limitations on the following pages of the agenda, notice of closed session agenda items is provided here.
IV.B. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
Demir V. Magnolia Public Schools; (U.S. Central District Court case #8:16-cv-02268)
IV.C. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: One case.
Directors Present
C. Brimmer, D. Gonzalez, H. Beliak, S. Covarrubias, S. Dikbas (remote), S. Orazov, S. Sherkhanov, U. Yapanel
Directors Absent
None
Directors who arrived after the meeting opened
C. Brimmer, H. Beliak
I. Opening Items
A.
Call the Meeting to Order
S. Sherkhanov called a meeting of the board of directors of Magnolia Public Schools to order on Thursday Apr 12, 2018 at 6:14 PM.
B.
Record Attendance and Guests
C.
Pledge of Allegiance
B. Torres, Executive Assistant, led the Pledge of Allegiance.
D.
Public Comments
H. Odabasoglu, MSA-Santa Ana College Counselor, spoke regarding the pay scale specifically for College Counselors and how staff in this position did not see their pay raise reflected in the newly approved MPS pay scale. S. Sherkhanov stated that the Board would follow up with staff regarding this item.
E.
Approval of Agenda
S. Orazov made a motion to approve the agenda with the postponement of item II E and the change of item II G from MSA-San Diego to MSA-5.
D. Gonzalez seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Covarrubias |
Aye
|
| S. Dikbas |
Absent
|
| D. Gonzalez |
Aye
|
| S. Orazov |
Aye
|
| C. Brimmer |
Absent
|
| U. Yapanel |
Aye
|
| S. Sherkhanov |
Aye
|
| H. Beliak |
Absent
|
F.
Approval of Minutes of Ad Hoc Committee Meeting from January 22, 2018
S. Orazov made a motion to approve minutes from the Regular Ad Hoc Committee on 01-22-18 Regular Ad Hoc Committee on 01-22-18.
D. Gonzalez seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Sherkhanov |
Aye
|
| C. Brimmer |
Absent
|
| U. Yapanel |
Aye
|
| D. Gonzalez |
Aye
|
| S. Covarrubias |
Absent
|
| S. Orazov |
Aye
|
| H. Beliak |
Absent
|
| S. Dikbas |
Aye
|
G.
Approval of Minutes of Re. Board Meeting from March 8, 2018
S. Orazov made a motion to approve minutes from the Regular Board Meeting on 03-08-18 Regular Board Meeting on 03-08-18.
D. Gonzalez seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Sherkhanov |
Aye
|
| C. Brimmer |
Absent
|
| S. Orazov |
Aye
|
| H. Beliak |
Absent
|
| S. Dikbas |
Absent
|
| D. Gonzalez |
Aye
|
| U. Yapanel |
Aye
|
| S. Covarrubias |
Aye
|
H.
Approval of Minutes of MPS Board Retreat (Meeting) from March 18, 2018
S. Orazov made a motion to approve minutes from the MPS Board Retreat on 03-18-18 MPS Board Retreat on 03-18-18.
D. Gonzalez seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| H. Beliak |
Absent
|
| S. Sherkhanov |
Aye
|
| D. Gonzalez |
Aye
|
| S. Covarrubias |
Aye
|
| C. Brimmer |
Absent
|
| S. Orazov |
Aye
|
| S. Dikbas |
Absent
|
| U. Yapanel |
Aye
|
II. Consent Items
A.
Alternative Physical Education Policy
S. Orazov made a motion to approve the MPS Alternative Physical Education Policy under Consent Agenda.
S. Sherkhanov seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Orazov |
Aye
|
| S. Dikbas |
Absent
|
| D. Gonzalez |
Aye
|
| C. Brimmer |
Absent
|
| S. Covarrubias |
Aye
|
| H. Beliak |
Absent
|
| S. Sherkhanov |
Aye
|
| U. Yapanel |
Aye
|
B.
Approval of RFP winning bid for MPS Online Electronic Enrollment vendor SchoolMint Inc.
S. Orazov made a motion to approve the RFP winning bid for MPS Online Enrollment vendor SchoolMint Inc. and authorize the CEO & Superintendent to enter into the legal reviewed five-year contract for $37,000 in year one and approximately $32,000 annually thereafter under Consent Agenda.
S. Sherkhanov seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Orazov |
Aye
|
| S. Covarrubias |
Aye
|
| C. Brimmer |
Absent
|
| U. Yapanel |
Aye
|
| H. Beliak |
Absent
|
| S. Sherkhanov |
Aye
|
| D. Gonzalez |
Aye
|
| S. Dikbas |
Absent
|
C.
Lease Agreement with The Bridge Bible Fellowship Church Accommodate MSA-1 MS Growth During 2018-19
S. Orazov made a motion to grant Dr. Caprice Young, CEO and Superintendent, the authority to negotiate and sign a one year lease agreement with The Bridge Bible Fellowship Church (“TBBF”) located 1864 Sherman Way to house a cohort of 6th graders (up to 150 students). This motion was made under Consent Agenda.
S. Sherkhanov seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Covarrubias |
Aye
|
| S. Sherkhanov |
Aye
|
| C. Brimmer |
Absent
|
| U. Yapanel |
Aye
|
| D. Gonzalez |
Aye
|
| S. Dikbas |
Absent
|
| S. Orazov |
Aye
|
| H. Beliak |
Absent
|
D.
Approval of Change Order for MSA-Santa Ana Gym Project Regarding Basketball Backboards
This item was moved from Consent to Action for further discussion. S. Sherkhanov, MPS Facility Committee Member, reported out on what the committee had discussed regarding this item. He explained the details on the request and explained that the committee had requested the construction manager to be present at this board meeting for further discussion. M. Lengly, MSA Santa Ana Construction Manager from Gafcon, further explained the Change Order for the MSA-Santa Ana Gym Project Regarding the Basketball Backboards, he also stated that Gafcon would be reviewing the subcontractor proposal to ensure the cost and hours of work requested were reasonable. E. Acar, Regional Director, explained that the changes were not mandatory but they were beneficial for the use of the gym for various functions. The Board and staff discussed the change order at length.
C. Brimmer made a motion to approve MPS agreeing to potential change order 11 (“PCO 11”)(“furnish & install power & switch for basketball backboards”) from general contractor RC Construction and signing the corresponding change orders upon receipt from RC Construction Services Inc. with a cost not to exceed $19,210.00.
S. Orazov seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| S. Covarrubias |
Aye
|
| C. Brimmer |
Aye
|
| S. Orazov |
Aye
|
| H. Beliak |
Abstain
|
| S. Dikbas |
Absent
|
| U. Yapanel |
Aye
|
| D. Gonzalez |
Aye
|
| S. Sherkhanov |
Aye
|
C. Brimmer arrived.
H. Beliak arrived.
E.
Discussion of School Growth Plan & Approval of MSA 1 Material Revision Resolution to Add Grades TK-5
This item was postponed for discussion in the next Board meeting.
F.
Approval of Back-Office Service Provider Contract
This back-office service provider item was previously discussed by the MPS Finance Committee. The Board chose to move this item from Consent to Action for further discussion. N. Montijo, MPS Chief Financial Officer, informed the Board of the 4 bids received from various back-office service providers. She explained the RFP process that took place and how an internal committee was created to review the proposals. N. Montijo stated that the committee recommended the award to be given to Delta Managed Solutions (DMS) and she explained the reasoning behind this recommendation. S. Acar, Chief Operations Officer, supported this recommendation with additional input on the operational work of the back office provider. C. Young, MPS CEO & Superintendent explained the addition of the 4 clerical positions, their role in the transition of back office provider and how they would support the schools. She also stated her gratitude of the work EdTec has done for MPS as the current back-office service provider. The Board discussed this item at length.
S. Sherkhanov made a motion to authorize Dr. Caprice Young, CEO and Superintendent of Magnolia Public Schools (MPS), to enter into exclusive negotiations and execute a contract with Delta Managed Solutions (DMS) for back office services and transition support to bring back office activities in-house over a three year
period for a sum not to exceed $110 per ADA, approximately $440,000, (or nor to exceed $125/ADA
over 2 year period) and to hire four regional school site entry level accounting clerks (one per approximately 1,000 students) after appropriate legal review of the services contract. The implementation plan of the additional staff will be presented to the Finance Committee. MPS will go into a 2 year contract with the option to review and evaluation the services after the first year and MPS will have the option to terminate if needed.
C. Brimmer seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Covarrubias |
Aye
|
| S. Dikbas |
Aye
|
| D. Gonzalez |
Aye
|
| C. Brimmer |
Aye
|
| S. Sherkhanov |
Aye
|
| S. Orazov |
Aye
|
| H. Beliak |
Aye
|
| U. Yapanel |
Aye
|
G.
Approval of El Dorado SELPA LEA Assurances for MSA-5
S. Orazov made a motion to approve the EL Dorado Charter SELPA (Special Education Local Plan Area) Participation Agreement which requires Magnolia Science Academy 5 to provide 29 assurances that will meet all applicable requirements of state and federal laws, regulations and state policies and procedures which will ensure full compliance.
S. Sherkhanov seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Orazov |
Aye
|
| H. Beliak |
Aye
|
| C. Brimmer |
Absent
|
| D. Gonzalez |
Aye
|
| S. Dikbas |
Absent
|
| S. Covarrubias |
Absent
|
| S. Sherkhanov |
Aye
|
| U. Yapanel |
Aye
|
III. Discussion Items
A.
Annual Oversight by Our Charter Authorizers (Overview, Visit Reports, and Discussion)
D. Yilmaz, Chief Accountability Officer, updated the Board about authorizer visits and WASC accreditation status of MPS. He shared MPS authorizers' oversight reports and letters. All the areas noted for further growth and/or improvement and other observations in the annual oversight reports were discussed by the board and the Home Office. This was a discussion item. No Actions were taken.
B.
Accountability Department Glows, Grows and Priorities
Due to lack of time, this item will be presented at the next board meeting.
C.
Outreach & Communications Department Glows, Grows and Priorities
Due to lack of time, this item will be presented at the next board meeting.
D.
2017-18 MPS Stakeholder Survey Results & Reflections and Public Feedback to Inform LCAP
Due to lack of time, this item will be presented at the next board meeting.
E.
Financial Update- February 2018
A written report was provided, there was no presentation on this item.
F.
Facility Updates
A written report was provided, there was no presentation on this item.
G.
Discussion of RFP for Potential Boarding School
This item was not addressed.
IV. Closed Session
A.
Public Announcement of Closed Session
S. Sherkhanov, MPS Board Chair, announced that the Board would be going into Closed Session to discuss the Closed Session items.
B.
Conference with Legal Counsel - Existing Litigation -Demir V. Magnolia Public Schools
The Board discussed this item under Closed Session, no actions were taken.
C.
Conference with Legal Counsel - Anticipated Litigation - Two Matters
The Board discussed this item under Closed Session, no actions were taken.
D.
Public Employee Performance Evaluation: Chief Executive Officer and Superintendent
The Board discussed this item under Closed Session, no actions were taken.
E.
Report Out From Closed Session
S. Sherkhanov, MPS Board Chair, went into Open Session to report out. He stated that the Board discussed all items in Closed Session but no actions were taken.
V. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 11:05 PM.
Respectfully Submitted,
S. Sherkhanov
H. Beliak, Board Member, arrived in person at 6:29 p.m.