Magnolia Public Schools
Minutes
Regular Facility Committee Meeting
Date and Time
Tuesday April 10, 2018 at 6:30 PM
Location
Teleconference Dial: 1.844.572.5683 Code:1948435
Committee Members who attended the meeting remotely participated from the following locations:
• 11935 Dorothy Street, Los Angeles, CA 90049 (Dr. Saken Sherkhanov)
• 683 Loyola Ave. Carson, CA 90746 (Ms. Charlotte Brimmer)
• 1363 Ridgecrest Rd Pinole CA 94564 (Mr. Serdar Orazov)
Facilities Committee Members
Ms. Charlotte Brimmer
Dr. Saken Sherkhanov
Mr. Serdar Orazov
CEO and Superintendent
Dr. Caprice Young
Committee Members Present
C. Brimmer (remote), S. Orazov (remote), S. Sherkhanov (remote)
Committee Members Absent
None
Committee Members who left before the meeting adjourned
S. Orazov
I. Opening Items
A.
Record Attendance and Guests
S. Orazov participated only in the action items, he left the meeting early.
B.
Call the Meeting to Order
S. Sherkhanov called a meeting of the Audit/Facilities Committee of Magnolia Public Schools to order on Tuesday Apr 10, 2018 at 7:22 PM.
C.
Public Comments
There were no public comments.
D.
Approval of Agenda
C. Brimmer made a motion to approve the agenda as presented.
S. Orazov seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| C. Brimmer |
Aye
|
| S. Orazov |
Aye
|
| S. Sherkhanov |
Aye
|
E.
Approval of Minutes from Regular Facility Committee Meeting- March 7, 2018
C. Brimmer made a motion to approve minutes from the Regular Facility Committee Meeting on 03-07-18 Regular Facility Committee Meeting on 03-07-18.
S. Orazov seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| C. Brimmer |
Aye
|
| S. Orazov |
Aye
|
| S. Sherkhanov |
Aye
|
II. Approval Recommendation Items
A.
Discussion of School Growth Plan & Approval of MSA 1 Material Revision Resolution to Add Grades TK-5
C. Young, MPS Chief Executive Officer, presented the school growth plan to the committee. She explained that these additional grades would be on a second campus. The committee requested to see a plan on how this addition may affect other Magnolia Schools and the staff recruitment plan. The committee decided to take this item to the full board for discussion and possible approval, no actions were taken.
B.
Lease Agrmnt. with Bridge Bible Fellowship Church to Accommodate MSA-1 Mid Sch Growth During 2018-19
P. Ontiveros, General Counsel and Facilities Director, informed the committee of the possible lease agreement with the Bridge Bible Fellowship Church to accommodate the middle school growth of Magnolia Science Academy (MSA)- 1. This lease would accommodate up to 140 students with 5 classrooms plus 1 administration room. C. Young, MPS Chief Executive Officer, explained that having the additional enrollment during 2018-19 would help meet the projected enrollment numbers of the expanded MSA-1 site once construction is complete. C. Brimmer stated her concerns regarding the location of the temporary lease regarding neighborhood activities.
C. Brimmer made a motion to recommend the full board to grant Dr. Caprice Young, CEO and Superintendent, the authority to negotiate and sign a one year lease agreement with The Bridge Bible Fellowship Church (“TBBF”) located 18644 Sherman Way to house a cohort of 6th graders (up to 150 students).
S. Orazov seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Sherkhanov |
Aye
|
| S. Orazov |
Aye
|
| C. Brimmer |
Aye
|
C.
Approval of Change Order for MSA-Santa Ana Gym Project Regarding Basketball Backboards
P. Ontiveros, MPS General Counsel and Facilities Director, explained to the committee members the need for the requested change order. He explained that the MSA-Santa Ana gym needs basketball courts that are retractable, although this is not a mandatory feature of the courts it is convenient to have them be retractable for the gym to be used for different events. The revision of the drawings will not be charged only the work that has to be done would be paid by MPS. MPS will be charged based on the hours worked by the the subcontractors who can provide work sheets if requested. Board members presented their concerns of the estimated hours of work that the contractor is submitting. P. Ontiveros stated that Gafcon (construction management company for this project) will be reviewing this contract and will negotiate a lower rate if feasible.
S. Sherkhanov made a motion to recommend approval to the Board of Directors to approve Magnolia Public Schools agreeing to potential change order 11 (“PCO 11”) (“furnish & install power & switch for basketball backboards”) from general contractor RC Construction and signing the corresponding change orders upon receipt from RC Construction Services Inc. with the condition that Construction Manager Gafcon reviews the change order and that it is presented to the full board. The total cost for PCO 11 has been estimated to be approximately $19,210.00.
S. Orazov seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Sherkhanov |
Aye
|
| C. Brimmer |
Aye
|
| S. Orazov |
Aye
|
III. Information Items
A.
Ongoing Facility Project Updates
P. Ontiveros, General Counsel and Facilities Director gave updates on the ongoing facility projects at MSA 1, MSA 2, MSA 7 and MSA San Diego. He explained the requests that Los Angeles County of Education made in regards to the MPS facilities and he explained how MPS would be addressing those requests. C. Young, Chief Executive Officer gave a brief update on the Prop 39 negotiations. This was a discussion item, no actions were taken.
S. Orazov left.
IV. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:45 PM.
Respectfully Submitted,
S. Sherkhanov