Magnolia Public Schools
Minutes
Special Board Meeting
Date and Time
Monday October 23, 2017 at 6:30 PM
Location
MPS Home Office: 250 E. 1st St. Ste. 1500 Los Angeles, CA 90012
Board Members who attended remotely joined from the following locations:
Call In- Dial: 1.844.572.5683 Code: 1948435
• MSA-2 17125 Victory Blvd. Lake Balboa, CA 91406 (Ms. Sandra Covarrubias)
• MSA-SD 6525 Estrella Ave. San Diego, CA 92120 (Dr. Salih Dikbas, U. Yapanel)
• 1363 Ridgecrest Rd Pinole CA 94564 (Mr. Serdar Orazov)
• 449 36th Street #2 Brooklyn, NY 11232 (Mr. Nguyen Huynh)
Board Members:
Dr. Saken Sherkhanov, Chair
Dr. Umit Yapanel, Secretary
Mr. Serdar Orazov, Treasurer
Dr. Salih Dikbas
Ms. Diane Gonzalez
Mr. Haim Beliak
Ms. Charlotte Brimmer
Ms. Sandra Covarrubias
Mr. Nguyen Huynh
CEO & Superintendent:
Dr. Caprice Young
Call In- Dial: 1.844.572.5683 Code: 1948435
• MSA-2 17125 Victory Blvd. Lake Balboa, CA 91406 (Ms. Sandra Covarrubias)
• MSA-SD 6525 Estrella Ave. San Diego, CA 92120 (Dr. Salih Dikbas, U. Yapanel)
• 1363 Ridgecrest Rd Pinole CA 94564 (Mr. Serdar Orazov)
• 449 36th Street #2 Brooklyn, NY 11232 (Mr. Nguyen Huynh)
Board Members:
Dr. Saken Sherkhanov, Chair
Dr. Umit Yapanel, Secretary
Mr. Serdar Orazov, Treasurer
Dr. Salih Dikbas
Ms. Diane Gonzalez
Mr. Haim Beliak
Ms. Charlotte Brimmer
Ms. Sandra Covarrubias
Mr. Nguyen Huynh
CEO & Superintendent:
Dr. Caprice Young
Directors Present
C. Brimmer, D. Gonzalez, H. Beliak, S. Covarrubias (remote), S. Dikbas, S. Orazov (remote), U. Yapanel (remote)
Directors Absent
N. Huynh, S. Sherkhanov
Directors who left before the meeting adjourned
S. Orazov
Guests Present
Hal Block, Mike Lengyel, Tim Buresh
I. Opening Items
A.
Call the Meeting to Order
D. Gonzalez called a meeting of the board of directors of Magnolia Public Schools to order on Monday Oct 23, 2017 at 6:39 PM.
B.
Record Attendance and Guests
U. Yapanel joined from MSA-San Diego new site, S. Dikbas joined from this same location at 7:00 pm. S. Covarrubias joined from MSA-2. C. Brimmer, D. Gonzalez, and H. Beliak joined from MPS Home Office. S. Orazov joined from the location stated above.
C.
Pledge of Allegiance
B. Torres, Executive Assistant, led the Pledge of Allegiance.
D.
Public Comments
There were no public comments.
E.
Approval of Agenda
D. Gonzalez made a motion to approve the agenda with the change of removing R. Oten from the list of board members as he resigned October 5, 2017.
C. Brimmer seconded the motion.
The board VOTED unanimously to approve the motion.
II. Action Items
A.
Approval of Inspector on Record for the MSA-Santa Ana Gym Project
Per staff recommendation, the board discussed items II A - II C together as they were all pertaining to the same facility. M. Lengly, Gafcon Sr. Project Manager, explained the bidding process that MPS conducted for the gym project of MSA Santa Ana. He stated that MPS contacted different companies who were eligible for bidding to inform them of the bid MPS had. The only company that bid was RC Construction. M. Lengly went over all the possible savings based on the current bid from RC Construction. C. Brimmer, Board Director, stated that the reports were very detailed and was very appreciative of the information staff provided. E. Acar, South Regional Director, explained the importance of moving forward with this project and how enrollment numbers would show a positive increase with the addition of the gym. E. Acar also explained the possible negative outcomes of not complete this project as scheduled. H. Block, legal counsel, gave his input. M. Lengly, explained the possible cost of not approving the project today. These three items were discussed at length.
S. Orazov made a motion to authorize Caprice Young, CEO & Superintendent to award Inland Inspections & Consulting (estimate114,075) and River City Testing as the Inspectors for the MSA Santa-Ana Phase II Gymnasium and Cafeteria construction project with an estimate of $52,882.
H. Beliak seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| U. Yapanel |
Aye
|
| C. Brimmer |
Aye
|
| S. Sherkhanov |
Absent
|
| D. Gonzalez |
Aye
|
| N. Huynh |
Absent
|
| S. Orazov |
Aye
|
| S. Dikbas |
Aye
|
| S. Covarrubias |
Aye
|
| H. Beliak |
Aye
|
B.
Awarding of Bid and Contract for General Contractor of the MSA-Santa Ana Gym Project
This item was discussed along with item II A - II C, please refer to item II A for more details.
H. Beliak made a motion to authorize Caprice Young, CEO & Superintendent to award RC CONSTRUCTION as the General Contractor for MSA Santa-Ana Phase II Gymnasium and Cafeteria construction project AND APPROVE THE CONTRACT SUBJECT TO NEGOTIATION AND CLARIFICATION CONSISTENT WITH THE PROJECT MANAGER'S ESTIMATE not to exceed $3,864,041.37 (hard cost).
D. Gonzalez seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| D. Gonzalez |
Aye
|
| U. Yapanel |
Aye
|
| S. Dikbas |
Aye
|
| S. Covarrubias |
Aye
|
| C. Brimmer |
Aye
|
| N. Huynh |
Absent
|
| S. Orazov |
Aye
|
| S. Sherkhanov |
Absent
|
| H. Beliak |
Aye
|
C.
Approval of MSA Santa-Ana Revised Construction Budget for Gym Project
This item was discussed along with item II A - II C, please refer to item II A for more details.
C. Brimmer made a motion to approve the revised construction budget for the MSA Santa-Ana’s Phase II Gymnasium and Cafeteria construction Project no more than $4,671,177.21 based on the selection of the lowest, most qualified bidder for the construction contract. (The source of the resources for project budget changes will be included in the staff recommendation on Monday, October 23, 2017, once the bids have been received.) .
D. Gonzalez seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| H. Beliak |
Aye
|
| D. Gonzalez |
Aye
|
| U. Yapanel |
Aye
|
| S. Covarrubias |
Aye
|
| S. Dikbas |
Aye
|
| S. Sherkhanov |
Absent
|
| N. Huynh |
Absent
|
| S. Orazov |
Aye
|
| C. Brimmer |
Aye
|
D.
Approval of MSA -1 Amended Demolition Contract
S. Orazov left.
T. Buresh from PrimeSource, briefly explained to the Board the reasoning behind the need to amend the demolition contract for MSA-1. He explained that asbestos were found in an area of the building not previously seen and there was a cost associated with addressing this issue. He addressed all Board Member questions.
H. Beliak made a motion to authorize the CEO to amend the contract up to $25,000 with the company providing demolition services at MSA-1 to address hazardous materials (Transite, Asbestos) concerns found during the demolition of the building located on the site next door slated for new construction.
C. Brimmer seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| D. Gonzalez |
Aye
|
| N. Huynh |
Absent
|
| C. Brimmer |
Aye
|
| U. Yapanel |
Aye
|
| S. Covarrubias |
Aye
|
| S. Dikbas |
Aye
|
| S. Orazov |
Absent
|
| H. Beliak |
Aye
|
| S. Sherkhanov |
Absent
|
III. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:43 PM.
Respectfully Submitted,
D. Gonzalez