Magnolia Public Schools

Minutes

Special Board Meeting

Date and Time

Thursday August 10, 2017 at 6:10 PM

Location

MPS Home Office: 250 E. 1st Street Ste. 1500 Los Angeles, CA 90012
Board members who joined remotely participated from the following locations: 
• MSA-3 1254 E. Helmick St. Carson, CA 90034
• MSA-6 3754 Dunn Dr. Los Angeles, CA 90034 (Dr. Saken Sherkhanov, Ms. Diane Gonzalez)
• MSA-7 18355 Roscoe Boulevard Northridge, CA 91325
• MSA-SD 6525 Estrella Ave. San Diego, CA 92120 (Dr. Salih Dikbas)
• MSA-SA 2840 W. 1st St. Santa Ana, CA 92703
• 75 Wailea Ike Drive, Wailea, HI, USA 96753 (Dr. Umit Yapanel)

Board Members:
Dr. Saken Sherkhanov, Chair
Dr. Umit Yapanel, Secretary
Mr. Serdar Orazov, Treasurer
Dr. Salih Dikbas
Dr. Remzi Oten
Ms. Diane Gonzalez
Mr. Nguyen Huynh
Mr. Haim Beliak

CEO & Superintendent:
Dr. Caprice Young

Directors Present

D. Gonzalez (remote), N. Huynh, S. Dikbas (remote), S. Orazov, S. Sherkhanov (remote)

Directors Absent

H. Beliak, R. Oten, U. Yapanel

Guests Present

B. Torres

I. Opening Items

A.

Call the Meeting to Order

N. Huynh called a meeting of the board of directors of Magnolia Public Schools to order on Thursday Aug 10, 2017 at 6:58 PM.

B.

Record Attendance and Guests

S. Orazov and N. Huynh participated from MPS Home Office; S. Sherkhanov and D. Gonzalez participated from MSA-6; S. Dikbas participated from MSA-San Diego. U. Yapanel participated from the location stated above. The other board members were absent. 

C.

Pledge of Allegiance

B. Torres, Executive Assistant, led the Pledge of Allegiance.

D.

Public Comments

There were no public comments. 

E.

Approval of Agenda

S. Orazov made a motion to approve the agenda as presented.
N. Huynh seconded the motion.
The board VOTED unanimously to approve the motion.

II. Action Items

A.

Approval of Palm Lane Letter of Intent

C.Young, Chief Executive Officer, explained the details of the letter of intent and the process of a school turn around. She gave historical information of past school triggers and explained both the pros and cons of taking this school. Board members asked for feedback from MPS staff on this plan. All questions were addressed. 
S. Sherkhanov made a motion to postponed the action on the Palm Lane letter of intent to a later date and delegated the authority to an Ad hoc committee composed dependent of the availability of board members.
D. Gonzalez seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
N. Huynh
Aye
H. Beliak
Absent
S. Sherkhanov
Aye
R. Oten
Absent
U. Yapanel
Absent
S. Dikbas
Aye
S. Orazov
Aye
D. Gonzalez
Aye

B.

Approval of Selected Construction Management Services for MSA Santa Ana Facility

E. Acar, South Regional Director, presented the construction management for MSA Santa item to the Board. He explained the bidding and selection process of the firm and the reasons behind the staff recommendation. E. Acar explained that Gafcon would be the construction manager for the MSA- Santa Ana project. N. Huynh, gave his input to the Board regarding the different bidders. C. Young, Chief Executive Officer, told the board that legal would review the contract with the Gafcon once it was finalized. All questions were addressed by MPS staff. 
N. Huynh made a motion to authorize Dr. Young, CEO and Superintendent of MPS to approve selection of Gafcon, Inc Construction Management Services for MSA Santa-Ana Phase II Gymnasium and Cafeteria construction Project, negotiate and sign contract agreement.
S. Orazov seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
R. Oten
Absent
U. Yapanel
Absent
S. Sherkhanov
Aye
S. Dikbas
Aye
S. Orazov
Aye
D. Gonzalez
Aye
N. Huynh
Aye
H. Beliak
Absent

C.

Approval of Selected Construction Management Services for MSA 1 Facility

M. Sahin, Principal of MSA- 1, presented the construction management for MSA-1 item to the Board. He explained the bidding process and the reasoning behind choosing PrimeSource. N. Huynh, emphasized the importance of holding the construction management companies accountable for the work they are being delegated, that projects are being completed on time and within budget. C. Young, explained what internal staff would be responsible for each site and whom will be working closely with the construction managers she also mentioned that the executive staff is searching for and internal construction manager to fill the position of work that is currently being done my consultants. All questions were addressed. 
S. Sherkhanov made a motion to authorize Dr. Young, CEO and Superintendent of MPS to negotiate and execute the contract with PrimeSource as Construction Management Services Company for work associated with construction of a new two story classroom building and associated site for Magnolia Science Academy 1, an existing 6-12 charter school in Reseda, California. The project address is 18216-18220 Sherman Way, Reseda, CA 91335.
S. Orazov seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
S. Sherkhanov
Aye
S. Dikbas
Aye
S. Orazov
Aye
R. Oten
Absent
D. Gonzalez
Aye
U. Yapanel
Absent
N. Huynh
Aye
H. Beliak
Absent

D.

Approval of Demolition Contract for MSA 1 Building

M. Sahin, Principal of MSA-1, reported out to the Board on the MSA- 1 demolition item. He went over the RFP and bidding process and the reasons why the the evaluation committee was recommending Interior Demolition Inc for this project. All questions were addressed. 
N. Huynh made a motion to authorize Dr Young, CEO and Superintendent of MPS, to negotiate and execute the contract with Interior Demolition Inc to do abatement and demolition services for work associated with the Magnolia Science Academy 1 (MSA1) project at 18216-18220 Sherman Way in Reseda, CA.
S. Orazov seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
D. Gonzalez
Aye
H. Beliak
Absent
U. Yapanel
Absent
S. Sherkhanov
Aye
S. Dikbas
Aye
N. Huynh
Aye
S. Orazov
Aye
R. Oten
Absent

E.

Approval of Amendment of General Contractor Contract to Include Phase II Budget

N. Montijo, Chief Financial Officer, presented the amendment of the general contractor for MSA San Diego item to the Board. She explained the amount that was needed and the reasons behind it. E. Acar, Southern Regional Director, gave more details on the project. The Board informed staff of their concerns regarding the budget issues. Staff explained what changes will be implemented to address their concerns and support the school. Staff addressed the questions to the best of their knowledge, questions not addressed will be researched.  
S. Sherkhanov made a motion to approve the increase in NexGen Contract resulting from MSA San Diego Phase II Construction Cost forecast for $2,678,441. The MSA SD Phase II forecast is based on the estimate received from NexGen Building Group, plus 5% contingency allowance added, as reviewed by the construction committee.
D. Gonzalez seconded the motion.
The board VOTED to approve the motion.
Roll Call
S. Sherkhanov
Aye
N. Huynh
Aye
U. Yapanel
Absent
D. Gonzalez
Aye
R. Oten
Absent
S. Dikbas
Abstain
S. Orazov
Abstain
H. Beliak
Absent

F.

Approval of Intra Company Loan to Pay William Scottsman Contract for MSA SD Facility Construction

N. Montijo, Chief Financial Officer, presented the temporary loan item to the Board. She explained that the loan would be paid with the bond once it closed. All questions were addressed. 
S. Orazov made a motion to authorize a temporary inter-agency loan to cover the purchase of modular classrooms and restrooms from William Scotsman as approved by the Board on July 13, 2017.
N. Huynh seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
U. Yapanel
Absent
H. Beliak
Absent
N. Huynh
Aye
D. Gonzalez
Aye
S. Dikbas
Aye
S. Orazov
Aye
S. Sherkhanov
Aye
R. Oten
Absent

III. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 10:15 PM.

Respectfully Submitted,
S. Sherkhanov