Magnolia Public Schools
Minutes
Board Meeting
Date and Time
Thursday December 8, 2016 at 7:00 PM
Location
MSA 6; 3754 Dunn Drive, Los Angeles CA 90034
AGENDA
Regular Meeting of the MPS Board of Directors
MPS Board Members:Ms. Noel Russell- Unterburger, President
Dr. Umit Yapanel, Secretary
Mr. Serdar Orazov, Treasurer
Dr. Saken Sherkhanov
Dr. Salih Dikbas
Dr. Ali Korkmaz
Dr. Remzi Oten
Ms. Diane Gonzalez
Mr. Nguyen Huynh
CEO & Superintendent:
Dr. Caprice Young
Notice of Closed Session Agenda Items
Due to space limitations on the following pages of the agenda, notice of closed session agenda
items is provided here.
V. A. Conference with Legal Counsel—Anticipated Litigation
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section
54956.9: one case
V. B. Public Performance Evaluation: Chief Executive Officer and Superintendent
Directors Present
A. Korkmaz, D. Gonzalez (remote), N. Huynh, N. Russell-Unterburger, S. Dikbas (remote), S. Orazov, S. Sherkhanov, U. Yapanel
Directors Absent
R. Oten
I. Opening Items
A.
Call the Meeting to Order
N. Russell-Unterburger called a meeting of the board of directors of Magnolia Public Schools to order on Thursday Dec 8, 2016 at 7:12 PM.
B.
Record Attendance and Guests
Refer to attendance information stated above.
C.
Flag Salute
The Flag salute was led by B. Torres, Executive Assistance.
D.
Approval of the Agenda
N. Russell-Unterburger made a motion to approve the agenda as presented.
U. Yapanel seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Public Comments
B. Austin addressed the Board his interest in being an MPS Board member and he gave a brief background about his professional career.
II. Consent Items
A.
Approval of Revised Minutes of Regular Board Meeting- June 11, 2015
S. Sherkhanov made a motion to approve the minutes under consent agenda.
S. Orazov seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Approve Minutes of Special Board Meeting- October 10, 2016
S. Sherkhanov made a motion to approve the minutes under consent agenda. Board Meeting on 10-10-16.
S. Orazov seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Approve Minutes of Regular Board Meeting- October 13, 2016
S. Sherkhanov made a motion to approve the minutes under consent agenda. Board Meeting on 10-13-16.
S. Orazov seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Approve Minutes of Special Board Meeting- October 19, 2016
S. Sherkhanov made a motion to approve the minutes under consent agenda. Board Meeting on 10-19-16.
S. Orazov seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Approve Minutes of Special Board Meeting- October 26, 2016
S. Sherkhanov made a motion to approve the minutes under consent agenda. Board Meeting on 10-26-16.
S. Orazov seconded the motion.
The board VOTED unanimously to approve the motion.
F.
Approve Minutes of Special Board Meeting- October 30, 2016
S. Sherkhanov made a motion to approve the minutes under consent agenda. Board Meeting on 10-30-16.
S. Orazov seconded the motion.
The board VOTED unanimously to approve the motion.
G.
Approve Minutes of Special Board Meeting- November 3, 2016
S. Sherkhanov made a motion to approve the minutes under consent agenda. Board Meeting on 11-03-16.
S. Orazov seconded the motion.
The board VOTED unanimously to approve the motion.
H.
Chromebook Purchase for Magnolia Science Academy- Santa Ana (MSA SA)
S. Sherkhanov made a motion to approve the Chromebook purchase for Magnolia Science Academy- Santa Ana under consent agenda.
S. Orazov seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Dikbas |
Aye
|
| R. Oten |
Absent
|
| N. Huynh |
Aye
|
| S. Orazov |
Aye
|
| U. Yapanel |
Aye
|
| D. Gonzalez |
Aye
|
| N. Russell-Unterburger |
Aye
|
| S. Sherkhanov |
Aye
|
| A. Korkmaz |
Aye
|
I.
Approval of 2017-18 School Safety Plans for all Magnolia Science Academies
S. Sherkhanov made a motion to approve the 2017-18 School Safety Plans for all Magnolia Science Academies under consent agenda.
S. Orazov seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Sherkhanov |
Aye
|
| U. Yapanel |
Aye
|
| N. Huynh |
Aye
|
| A. Korkmaz |
Aye
|
| S. Orazov |
Aye
|
| S. Dikbas |
Aye
|
| D. Gonzalez |
Aye
|
| R. Oten |
Absent
|
| N. Russell-Unterburger |
Aye
|
J.
Approval of 2016-17 Compliance Monitoring and Certification of Board Compliance Review for MSA 1-8
S. Sherkhanov made a motion to approve the 2016-17 Compliance Monitoring and Certification of Board Compliance Review for MSA 1-8 under consent agenda.
S. Orazov seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Sherkhanov |
Aye
|
| S. Orazov |
Aye
|
| N. Russell-Unterburger |
Aye
|
| U. Yapanel |
Aye
|
| D. Gonzalez |
Aye
|
| R. Oten |
Absent
|
| S. Dikbas |
Aye
|
| N. Huynh |
Aye
|
| A. Korkmaz |
Aye
|
K.
Approval of College Readiness Block Grant Expenditure Plan for MSA 1-4 and Santa Ana
The College Readiness Block Grant Expenditure Plan for MSA 1-4 and Santa Ana was moved out of consent agenda. This item was discussed with the Board but was moved for approval to the next Board meeting.
L.
Approval of Single Plan for Student Achievement (SPSA) for MSA 1,2,4-8
S. Sherkhanov made a motion to approve the Single Plan for Student Achievement (SPSA) for MSA 1,2,4-8 under consent agenda.
S. Orazov seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| A. Korkmaz |
Aye
|
| N. Huynh |
Aye
|
| N. Russell-Unterburger |
Aye
|
| R. Oten |
Absent
|
| D. Gonzalez |
Aye
|
| S. Dikbas |
Aye
|
| U. Yapanel |
Aye
|
| S. Orazov |
Aye
|
| S. Sherkhanov |
Aye
|
M.
Approval of MSA Santa Clara Storage Disposal and Fees
S. Sherkhanov made a motion to approve the MSA Santa Clara storage disposal and fees totaling $13,000.
S. Orazov seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| D. Gonzalez |
Aye
|
| R. Oten |
Absent
|
| N. Huynh |
Aye
|
| S. Dikbas |
Aye
|
| N. Russell-Unterburger |
Aye
|
| U. Yapanel |
Aye
|
| A. Korkmaz |
Aye
|
| S. Orazov |
Aye
|
N.
Approval of Financial Policy Changes
S. Sherkhanov made a motion to approve the revisions to the financial policies as presented in the board agenda item; CSH105 Check Signing Authority and PUR104 Accounts Payable and Cash Disbursements. This item was approved in consent agenda.
S. Orazov seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| R. Oten |
Absent
|
| D. Gonzalez |
Aye
|
| N. Russell-Unterburger |
Aye
|
| S. Orazov |
Aye
|
| N. Huynh |
Aye
|
| S. Sherkhanov |
Aye
|
| A. Korkmaz |
Aye
|
| S. Dikbas |
Aye
|
| U. Yapanel |
Aye
|
O.
Approval of Independent Contractor for Interim Chief Financial Officer
S. Sherkhanov made a motion to approve the Independent Contract for Interim Chief Financial Officer that is an anticipated expense of $168,000.
S. Orazov seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Dikbas |
Aye
|
| R. Oten |
Absent
|
| A. Korkmaz |
Aye
|
| D. Gonzalez |
Aye
|
| S. Orazov |
Aye
|
| N. Russell-Unterburger |
Aye
|
| N. Huynh |
Aye
|
| S. Sherkhanov |
Aye
|
| U. Yapanel |
Aye
|
III. Action Items
A.
Revised 16-17 budget for all MPS, Rev. of Teacher Effectiveness Funds Expense Table, CMO Allocation
The 2016-17 revised budget item was moved for further discussion with the MPS Finance Committee. The Board decided to add S. Sherkhanov as an interim member of the MPS Finance Committee. No actions were taken on this item.
B.
Approval of 2016-17 First Interim Financial Reports for MSA 1-8, Santa Ana and San Diego
K. Dietz, EdTec representative, went over the 1st Interim reports with the Board. She explained that the numbers used in the October financial update are the same numbers presented in the interim reports. C. Young, Chief Executive Officer went over the changes the have happened in the MPS finance department to improve financial processes, such as reducing emergency check requests. All questions were addressed by MPS staff.
N. Russell-Unterburger made a motion to approve the 2016-17 First Interim Financial Reports for Magnolia Science Academy 1-8, Santa Ana and San Diego as presented.
S. Sherkhanov seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| A. Korkmaz |
Aye
|
| S. Sherkhanov |
Aye
|
| U. Yapanel |
Aye
|
| S. Orazov |
Aye
|
| N. Russell-Unterburger |
Aye
|
| N. Huynh |
Aye
|
| D. Gonzalez |
Aye
|
| S. Dikbas |
Aye
|
| R. Oten |
Absent
|
C.
Approval of Capital Plan Projects for 2017 for Magnolia Public Schools
S. Kao, Senior Financial Analyst, presented the Capital Plan to the Board. He explained the two different plans based on the approval of the renewal of Magnolia Science Academy 1, 2, and 3. C. Young, Chief Executive Officer, explained the banking options. N. Huynh, MPS Facility Committee member, provided his input.
D.
Review and Approval of 2016 Financial Audit
M. Miller, partner at the auditing firm VTD, briefly went over the audit. This item was previously discussed by the MPS Audit Committee. M. Miller said there are some cleaning areas but he has received a lot of support from MPS staff. There has been a lot of improvement from the first year of audit. All questions were addressed.
N. Russell-Unterburger made a motion to approve the 2016 Financial Audit as presented.
S. Orazov seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| U. Yapanel |
Aye
|
| N. Russell-Unterburger |
Aye
|
| S. Sherkhanov |
Aye
|
| S. Dikbas |
Aye
|
| D. Gonzalez |
Aye
|
| S. Orazov |
Aye
|
| R. Oten |
Absent
|
| N. Huynh |
Aye
|
| A. Korkmaz |
Aye
|
E.
Magnolia Educational and Research Foundation: Intra Company Loan, Capital Improvement Projects
This item was removed from the agenda.
IV. Discussion Items
A.
Financial Update- September and October 2016
The Finance Update for September and October was pulled from the agenda and will be discussed further by the MPS Finance Committee. No actions were taken.
V. Closed Session Items
A.
Conference with Legal Counsel
N. Unterbürger made a motion to direct the CEO to enter into an agreement with FCMAT that covers a full year of review, if the contract exceeds $25,000 it will be taken to the MPS Board for review and approval. U. Yapanel seconded. The motion was passed unanimously.
B.
Public Performance Evaluation: Chief Executive Officer and Superintendent
There were not actions to report out on.
VI. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 11:15 PM.
Respectfully Submitted,
U. Yapanel