Magnolia Public Schools
Minutes
Board Meeting
Date and Time
Monday June 6, 2016 at 5:00 PM
Location
MSA San Diego 6365 Lake Atlin Avenue San Diego CA 92119
AGENDA
Annual Meeting of the MPS Board of Directors
MPS Board Members:
Dr. Umit Yapanel, President
Ms. Noel Russell- Unterburger, Treasurer
Dr. Saken Sherkhanov, Secretary
Dr. Salih Dikbas
Dr. Ali Korkmaz
Dr. Remzi Oten
Mr. Serdar Orazov
Ms. Diane Gonzalez
Mr. Nguyen Huynh
Notice of Closed Session Agenda Items
Due to space limitations on the following pages of the agenda, notice of closed session agenda items is provided here.
IV.A. Conference with Legal Counsel—Anticipated Litigation
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: two cases
IV.B. Conference with Real Property Negotiators
Property: 1290 Pomeroy Ave., Santa Clara, CA 95051
Agency negotiator: Frank Gonzalez
Negotiating parties: Mission City Church Assembly of God Santa Clara
Under negotiation: price and terms of payment
IV. B. Conference with Real Property Negotiators
Property: 6365 Lake Atlin Ave., San Diego, CA
Agency negotiator: Frank Gonzalez
Negotiating parties: Preface LLC
Under negotiation: price and terms of payment
IV. B. Conference with Real Property Negotiators
Property: 6725 Kester Ave. Van Nuys, CA 91405
Agency negotiator: Frank Gonzalez
Negotiating parties: Marcus and Millichap
Under negotiation: price and terms of payment
Directors Present
A. Korkmaz (remote), D. Gonzalez (remote), N. Huynh, R. Oten, S. Dikbas, S. Orazov (remote), S. Sherkhanov (remote), U. Yapanel
Directors Absent
N. Russell-Unterburger
I. Opening Items
A.
Record Attendance and Guests
N. Unterburger, D. Gonzalez, and S. Orazov arrived late. Their participation on items is reflected in the individual votes taken on items not on consent agenda.
B.
Call the Meeting to Order
U. Yapanel called a meeting of the board of directors of Magnolia Public Schools to order on Monday Jun 6, 2016 at 5:20 PM.
C.
Flag Salute
The Flag salute was led by Chief Operation Officer, K. Hourigan.
D.
Public Comment
There were no public comments.
E.
Oral Communications
Magnolia Science Academy- San Diego (MSA- SD) principal, G.Serce gave an update on MSA-SD success stories and other school updates.
F.
Approve Minutes of Regular Board Meeting- May 12, 2016
U. Yapanel made a motion to approve minutes from the Board Meeting on 05-12-16 Board Meeting on 05-12-16.
N. Huynh seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Dikbas |
Aye
|
| N. Russell-Unterburger |
Absent
|
| U. Yapanel |
Aye
|
| D. Gonzalez |
Absent
|
| N. Huynh |
Aye
|
| S. Orazov |
Absent
|
| R. Oten |
Absent
|
| S. Sherkhanov |
Aye
|
| A. Korkmaz |
Aye
|
G.
Approve Minutes of Special Board Meeting- May 24, 2016
U. Yapanel made a motion to approve minutes from the Board Meeting on 05-24-16 Board Meeting on 05-24-16.
N. Huynh seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| N. Huynh |
Aye
|
| A. Korkmaz |
Aye
|
| R. Oten |
Absent
|
| N. Russell-Unterburger |
Absent
|
| D. Gonzalez |
Absent
|
II. Consent Agenda
A.
Approval 2016-17 School Calendars for MSA Santa Clara, Santa Ana and San Diego
This item was approved under Consent Agenda. U. Yapanel made the motion, R. Oten seconded. The motion was approved unanimously.
B.
Approval of 2016-17 MPS Board of Directors Meeting Calendar
This item was approved under Consent Agenda. U. Yapanel made the motion, R. Oten seconded. The motion was approved unanimously.
C.
Approval of Educators Spending Plan
This item was approved under Consent Agenda. U. Yapanel made the motion, R. Oten seconded. The motion was approved unanimously.
D.
Approval of Food Services Vendor
U. Yapanel made a motion to remove this item from Consent Agenda for further discussion.
S. Sherkhanov seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Orazov |
Absent
|
| U. Yapanel |
Aye
|
| N. Russell-Unterburger |
Absent
|
| N. Huynh |
Aye
|
| S. Sherkhanov |
Aye
|
| D. Gonzalez |
Absent
|
| A. Korkmaz |
Aye
|
| S. Dikbas |
Aye
|
| R. Oten |
Aye
|
K. Hourigan, Chief Operation Officer, explained the vendor selection process to the Board and the reasoning behind choosing the recommended vendor. M. Sahin, principal of MSA 1, is currently using this vendor and he provided feedback on the vendor. K. Hourigan addressed all questions.
U. Yapanel made a motion to approve the vendor, Better 4 Your Meals, as the provider for student meals for Magnolia Science Academy-2.
N. Huynh seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| A. Korkmaz |
Aye
|
| S. Dikbas |
Aye
|
| S. Sherkhanov |
Aye
|
| U. Yapanel |
Aye
|
| N. Russell-Unterburger |
Absent
|
| S. Orazov |
Absent
|
| R. Oten |
Aye
|
| N. Huynh |
Aye
|
| D. Gonzalez |
Absent
|
E.
Approval of MERF 2014 and MSA 2010-2014 Income Tax Returns
This item was approved under Consent Agenda. U. Yapanel made the motion, R. Oten seconded. The motion was approved unanimously.
F.
Approval of Local Control and Accountability Plans for all Magnolia Science Academies
This item was approved under Consent Agenda. U. Yapanel made the motion, R. Oten seconded. The motion was approved unanimously.
G.
Approval of Partnership Agreement for LA Schools (Parent College Proposal)
This item was approved under Consent Agenda. U. Yapanel made the motion, R. Often seconded, motion approved unanimously.
H.
Approval of Updated Conflict of Interest Code
This item was approved under Consent Agenda. U. Yapanel made the motion, R. Often seconded, motion approved unanimously.
I.
Approval of Gifted and Talented Program
This item was approved under Consent Agenda. U. Yapanel made the motion, R. Often seconded, motion approved unanimously.
J.
Approval of LAUSD Charter Operated Program Written Notice for MSA 1-8
This item was approved under Consent Agenda. U. Yapanel made the motion, R. Often seconded, motion approved unanimously.
K.
Approval of Orrick Public Finance Reimbursement Resolution
This item was approved under Consent Agenda. U. Yapanel made the motion, R. Often seconded, motion approved unanimously.
L.
Approval of Revisions to Accounting Policies and Procedures
This item was approved under Consent Agenda. U. Yapanel made the motion, R. Often seconded, motion approved unanimously.
M.
Approval of Cash Management Intra-Company Loans for Operational Expenses
U. Yapanel made a motion to remove this item from Consent Agenda for further discussion.
S. Sherkhanov seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| N. Russell-Unterburger |
Absent
|
| S. Dikbas |
Aye
|
| D. Gonzalez |
Absent
|
| S. Orazov |
Absent
|
| R. Oten |
Aye
|
| S. Sherkhanov |
Aye
|
| N. Huynh |
Aye
|
| U. Yapanel |
Aye
|
| A. Korkmaz |
Aye
|
O. Diaz, Chief Financial Officer, explained the loan request. He explained that these loans will serve academic purposes along with operational needs. He emphasized that the required proper documentation was included in the Board item. O. Diaz addressed all questions.
N. Huynh made a motion to approve the cash management intra-company loans for operational expenses as presented.
R. Oten seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Orazov |
Absent
|
| S. Sherkhanov |
Aye
|
| R. Oten |
Aye
|
| D. Gonzalez |
Absent
|
| N. Huynh |
Aye
|
| A. Korkmaz |
Aye
|
| U. Yapanel |
Aye
|
| N. Russell-Unterburger |
Absent
|
| S. Dikbas |
Aye
|
III. Action Items
A.
Approval of Title III Improvement Plan
N. Vasquez, English Learner Coordinator, presented the Title III Improvement Plan in depth. She explained the actions that will be taken to have more parent involvement. K. Jackson, Interim Chief Academic Officer elaborated on the plan by explaining the school roles and home office staff roles amongst other details.
A. Korkmaz made a motion to approve the updated Title III Improvement Plan.
S. Sherkhanov seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Orazov |
Absent
|
| N. Huynh |
Aye
|
| A. Korkmaz |
Aye
|
| U. Yapanel |
Aye
|
| S. Sherkhanov |
Aye
|
| D. Gonzalez |
Absent
|
| N. Russell-Unterburger |
Absent
|
| S. Dikbas |
Aye
|
| R. Oten |
Aye
|
B.
Approval of Math Placement Policy
A. Korkmaz made a motion to approve the Math Placement Policy.
N. Huynh seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| R. Oten |
Aye
|
| S. Orazov |
Absent
|
| D. Gonzalez |
Absent
|
| U. Yapanel |
Aye
|
| S. Dikbas |
Aye
|
| N. Russell-Unterburger |
Absent
|
| A. Korkmaz |
Aye
|
| N. Huynh |
Aye
|
| S. Sherkhanov |
Aye
|
C.
Approval of 2016-17 Annual Budgets for Magnolia Public Schools
O. Diaz, Chief Financial Officer, explained the budget details per school to the Board, he explain direct and indirect allocations and explained the differences and reasoning. O. Diaz explained that both direct and indirect fees are educational fees that assist the schools. U.Yapanel requested a comparison of other Charter Management Organization fees and what they charge per average daily attendance (ADA). The MPS Budget was discussed in depth but no decisions were made. This item was tabled for a Special Board meeting for further discussion of the additional items requested.
D.
Approval of Revised CMO Cost Allocation Table and Contingency Reserve
This item was tabled for further discussion along with the budget item to be presented in a Special Board Meeting of the MPS Board.
U. Yapanel made a motion to table the item.
S. Dikbas seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Sherkhanov |
Aye
|
| N. Huynh |
Aye
|
| R. Oten |
Aye
|
| N. Russell-Unterburger |
Absent
|
| A. Korkmaz |
Aye
|
| S. Dikbas |
Aye
|
| D. Gonzalez |
Aye
|
| U. Yapanel |
Aye
|
| S. Orazov |
Abstain
|
E.
2015-16 Certification of Assurances, Protected Prayer Certification, Application for Funding
O. Diaz, Chief Financial Officer, explained the budget details per school to the Board. The Board made requests to be added to the budget document for further discussion. O. Diaz explained both direct and indirect fees in detail and added that all of the fees are correlated with educational needs that assist the schools. K. Hourigan, Chief Operations Officer, explained the needs and responsibilities in the home office in regards to staff. She explained the main focuses of home office staff during the 2015-16 school year and how the staff supported the schools in different needs. The MPS budget was discussed in depth. This item was tabled for a Special Board meeting for further discussion and review of the additions requested.
F.
Approval of 2015-16 Student Policies
D. Yilmaz, Director of Accountability, informed the board of the changes in the policies presented. He explained the needs for the changes and addressed all questions.
U. Yapanel made a motion to approve the changes in the Homeless Education Policy and Parent Involvement Policy.
R. Oten seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| A. Korkmaz |
Aye
|
| R. Oten |
Aye
|
| U. Yapanel |
Aye
|
| N. Russell-Unterburger |
Absent
|
| S. Orazov |
Absent
|
| N. Huynh |
Aye
|
| D. Gonzalez |
Absent
|
| S. Dikbas |
Aye
|
IV. Closed Session Items
A.
Conference with Legal Counsel- Anticipated Litigation
No actions were taken during Closed Session.
B.
Conference with Real Property Negotiators
No actions were taken during Closed Session.
V. Written Updates
A.
Academic Department Year End Report
Written documents provided, there was no discussion.
B.
Communications Department Year End Report
Written documents provided, there was no discussion.
C.
Operations Department Year End Report
Written documents provided, there was no discussion.
D.
Human Resource Department Year End Report
Written documents provided, there was no discussion.
E.
Facilities Department Year End Report
Written documents provided, there was no discussion.
F.
Finance Department Year End Report
Written documents provided, there was no discussion.
G.
Financial Update- April 2016
Written documents provided, there was no discussion.
VI. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:25 PM.
Respectfully Submitted,
U. Yapanel