Texas Center for Arts + Academics
Minutes
TCA+A Board Meeting - Annual Meeting
Date and Time
Tuesday August 22, 2023 at 6:00 PM
Location
Kathleen E. Connors Theater
Texas School of the Arts (TeSA)
6025 Village Parkway
Edgecliff Village, TX 76134
In-person Meeting Return: Governor Abbott’s March 2020 order temporarily suspending certain provisions of the Open Meetings Act due to the COVID-19 pandemic disaster expired August 31, 2021. Consequently, TCA+A Board Meetings will return to in-person meetings at Texas School of the Arts.
Directors Present
Charles Reid, Cheryl Bean, Daniel Bates, Leslie Scott, Mary A. Zimmerman, Melissa Goodroe
Directors Absent
None
Ex Officio Members Present
Paul Gravley
Non Voting Members Present
Paul Gravley
Guests Present
Anika Perkins, Celeste Filar, Gabi Galloway, Lauren Whitson, Penny Clay, Tommy Fisher
I. Opening Items
A.
Call the Meeting to Order
Daniel Bates called a meeting of the board of directors of Texas Center for Arts + Academics to order on Tuesday Aug 22, 2023 at 6:14 PM.
B.
Record Attendance and Guests
II. Public Comments
A.
Public Comments
III. Consent Agenda
A.
Approve August 1, 2023 Meeting Minutes
Leslie Scott made a motion to approve the minutes from TCA+A Special Session of the Board on 08-01-23.
Melissa Goodroe seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Finance Statements
Melissa Goodroe made a motion to approve June 2023 Finance Statements.
Charles Reid seconded the motion.
The board VOTED unanimously to approve the motion.
IV. Closed Session
A.
Convene to Closed Session
- Closed Open Session at 6:31pm
- Convened in Closed Session at 6:37pm
- Adjourned Closed Session at 9:15pm
B.
Reconvene to Open Session
- at 9:22pm
C.
Action Item
Daniel Bates made a motion to suspend Article 3 Section 3 of the Bylaws for one (1) year and extend the directorship term of Melissa Goodroe for one (1) year to assist with strategic planning.
Cheryl Bean seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Cheryl Bean |
Aye
|
| Leslie Scott |
Aye
|
| Daniel Bates |
Aye
|
| Melissa Goodroe |
Abstain
|
| Mary A. Zimmerman |
Aye
|
| Charles Reid |
Aye
|
V. TCA+A Bylaws
A.
January 2017 Bylaws
- Addressed in IV. Closed Section: C. Action Item
- Will continue within Executive Committee and future meetings
VI. Finance
A.
Renewal of PCB Line of Credit
Charles Reid made a motion to renew the PCB Line of Credit.
Leslie Scott seconded the motion.
The board VOTED unanimously to approve the motion.
B.
TCA+A Lease Agreements
Leslie Scott made a motion to approve 2023-2024 TCA+A Lease Agreements.
Mary A. Zimmerman seconded the motion.
The board VOTED unanimously to approve the motion.
VII. Academics
A.
TeSA Special Education Operating Procedures
Melissa Goodroe made a motion to approve the 2023-2024 TeSA Special Education Operating Procedures.
Charles Reid seconded the motion.
The board VOTED unanimously to approve the motion.
B.
FWAFA Special Education Operating Procedures
Cheryl Bean made a motion to approve the 2023-2024 FWAFA Special Education Operating Procedures.
Melissa Goodroe seconded the motion.
The board VOTED unanimously to approve the motion.
C.
TeSA Accelerated Instruction Policy
Charles Reid made a motion to approve the 2023-2024 TeSA Accelerated Instruction Policy.
Mary A. Zimmerman seconded the motion.
The board VOTED unanimously to approve the motion.
D.
FWAFA Accelerated Instruction Policy
Charles Reid made a motion to approve the 2023-2024 FWAFA Accelerated Instruction Policy.
Mary A. Zimmerman seconded the motion.
The board VOTED unanimously to approve the motion.
E.
TeSA Texas Education Code Policy
Mary A. Zimmerman made a motion to approve the 2023-2024 TeSA Texas Education Code Policy.
Melissa Goodroe seconded the motion.
The board VOTED unanimously to approve the motion.
F.
FWAFA Texas Education Code Policy
Melissa Goodroe made a motion to approve the 2023-2024 FWAFA Texas Education Code Policy.
Leslie Scott seconded the motion.
The board VOTED unanimously to approve the motion.
VIII. Governance
A.
Board Chair Election
- No action taken
B.
Board Chair Elect / Board Secretary Election
- No action taken
C.
Proposed Directors
- No action taken
IX. CEO Report
A.
Updates
- 2023 Summer Camps
- Huge shout out to celebrate and thank both Gabi Galloway and her predecessor, Sheyna Ferraro for their work on TCA+A's 2023 summer camps
- Financially it was the most successful camp year ever
- Camps help promote our schools and are a great recruitment tool
- 2023-2024 Enrollment Information
- Day 1: FWAFA - 688 students and TeSA - 341 students
- Openings at FWAFA in 10, 11, 12 grades and at TeSA in K, 2-5 grades
- Strategic Planning
- October 6, 2023 planning session
- S&G will present in the morning and then there will be a work session in the afternoon
- Gala / Saturday, August 26, 2023
- Neon Moon theme
- FWAFA and TeSA student performers
- Currently raised $89K
- Tables are sold out but there are still general admission tickets available
- Thank you to Lauren Whitson and her team for creating another successful event to share the story of FWAFA, TeSA and TCA+A with our community
X. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:52 PM.
Respectfully Submitted,
Daniel Bates
- Mr. Bates moving to Past Chair
- "It's been an honor and priviledge to have been your Chairman these past two years."
- Thank you for everything everyone does to make this organization successful.
- Leslie Scott will take over the gavel at the September board meeting.
- "It's been an honor and priviledge to have been your Chairman these past two years."
B.
CERTIFICATE AS TO POSTING OR GIVING OF NOTICE
Documents used during the meeting
- TCA+A-June 2023 Financial Stmts.pdf
- Cash Analysis Board - June 2023.pdf
- TeSA June 2023 Financial Stmts.pdf
- FWAFA-June 2023 Financial Stmts.pdf
- TCAA_Bylaws_-_rev._2017-01-19.pdf
- PG-6.7 Children who Transfer (2023-2024)-TeSA.pdf
- TeSA Operating Procedures 2023-2024.pdf
- PG-6.7 Children who Transfer (2023-2024)-FWAFA.pdf
- FWAFA Operating Procedures 2023-2024 - 08.15.23.pdf
- TeSA Accelerated Instruction.pdf
- 2023.08.04 HB1416 Advisory.pdf
- 2023.08.04 HB1416 Advisory.pdf
- FWAFA Accelerated Instruction.pdf
- Texas School of the Arts.pdf
- Fort Worth Academy of Fine Arts.pdf
Public Comments were made by: