Texas Center for Arts + Academics
Minutes
TCA+A Board Meeting - Annual Meeting
Date and Time
Tuesday August 24, 2021 at 6:00 PM
Location
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Video/Audio Conferencing Notice: Pursuant to Governor Abbott’s Temporary Suspension of Open Meetings Laws issued on March 16, 2020, the August 24, 2021 TCA+A Board Meeting - Annual Meeting will be conducted via video conference on the Zoom Video Conference platform, which will be audible to the Board and public and allow for two-way communication. The Board Chair, presiding officer, or trustees will not be physically present at one location, but a quorum will be required for the meeting on the video conference or phone.
Directors Present
Charles Reid (remote), Daniel Bates (remote), Leslie Scott (remote), Mary A. Zimmerman (remote), Melissa Goodroe (remote), Michael Wellbaum (remote)
Directors Absent
Leslie Wade
Ex Officio Members Present
Paul Gravley (remote)
Non Voting Members Present
Paul Gravley (remote)
Guests Present
Anika Perkins (remote), Betsy Compton (remote), Dana Martin (remote), Janelle Grau (remote), Jennifer Jackson (remote), Lacey Gaymon (remote), Luke Byford (remote), Monica Sheehan (remote), Penny Clay (remote), Phillip Garrott (remote), Sheyna Ferraro (remote), Stephanie Stoner (remote), Tommy Fisher (remote)
I. Opening Items
A.
Call the Meeting to Order
Melissa Goodroe called a meeting of the board of directors of Texas Center for Arts + Academics to order on Tuesday Aug 24, 2021 at 6:06 PM.
B.
Record Attendance and Guests
II. Public Comments
A.
Public Comments
- These Texas School of the Arts and Fort Worth Academy of Fine Arts parents spoke in favor of implementing a mask mandate on both campuses:
- Justin Scarborough
- Spelile Rivas
- Britt Darwin-Looney
- Rachel Wenthe
III. Consent Agenda
A.
Approve Minutes
Leslie Scott made a motion to approve the minutes from TCAA Board Meeting on 06-22-21.
Charles Reid seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Approve Minutes
Leslie Scott made a motion to approve the minutes from TCA+A Special Session of the Board on 07-08-21.
Charles Reid seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Finance Statements
Leslie Scott made a motion to approve June and July 2021 Finance Statements.
Charles Reid seconded the motion.
The board VOTED unanimously to approve the motion.
IV. Financials
A.
TCA+A End of the Year Budget Amendments
- Revenue decrease $384,900.00
- Performance income lower due to COVID restrictions
- Gala income lower due to COVID restrictions
- Summer camp tuition higher than expected
- Tuition lower than budgeted due to COVID
- Choir in-person camp did take place
- Expenses decrease $394,952.00
- Projects/expenses lower due to COVID
- Gala expenses lower than budget due to COVID
Leslie Scott made a motion to approve TCA+A End of the Year Budget Amendments.
Michael Wellbaum seconded the motion.
The board VOTED unanimously to approve the motion.
B.
TeSA End of the Year Budget Amendments
- Revenue increased $77,223.00
- More students ate than expected
- Per SOF 8/16/2021
- Per House Bill 2-income received, not planned
- Expenses increased $52,741.00
- Early education training
- Accruals higher than planned
- Bought less food
- Redistribution of salaries
- Expenses related to safety grant
Mary A. Zimmerman made a motion to approve TeSA End of the Year Budget Amendments.
Michael Wellbaum seconded the motion.
The board VOTED unanimously to approve the motion.
C.
FWAFA End of the Year Budget Amendments
- Revenue increase $54,050.00
- Income higher than planned
- More students ate than expected
- Per SOF 8/16/2021
- Per House Bill 2-income received, not planned
- Revenue lower than planned
- Expenses increase $311,600.00
- Accruals and ESC Services higher than budgeted
- Accruals higher than expected
- Vehicle expenses lower than expected
- Redistribution of salaries
- A/C, plumbing and other maintenance expenses higher than budgeted
- Safety supplies purchased
- Clear Choice monthly amount increased due to enhanced services
Daniel Bates made a motion to approve FWAFA End of the Year Budget Amendments.
Mary A. Zimmerman seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Renewal of PCB Line of Credit
- Renewing Plains Capital Bank Line of Credit
- 12-month term; $250.000.00 limit
- $132,000.00 balance
Charles Reid made a motion to approve Renewal of PCB Line of Credit.
Michael Wellbaum seconded the motion.
The board VOTED unanimously to approve the motion.
E.
TCA+A Lease Agreements
- 1 year lease agreements: renewal between TCA+A and the two charter schools
- Monthly fee is staying the same as last year
- FWAFA $67,000/month
- TeSA $47,000/month
Mary A. Zimmerman made a motion to approve TCA+A Lease Agreements.
Daniel Bates seconded the motion.
The board VOTED unanimously to approve the motion.
V. Academics
A.
Health Plan
- Reported cases of COVID as of today:
- TeSA: 0 cases and FWAFA: 4 cases
- Indicated and updated on TCA+A's dashboard
- Health Plan
- keeps 4 of the 6 core health practices from 2020-2021 school year
- no longer social distancing or masking
- Professional Recommendation of the Administration is to encourage masking but not mandate masks
- Legally and financially we are not in a position to defy the Governor's Executive Order and put a mask mandate in place
- If the situation and circumstances change, we plan to revisit this recommendation
VI. CEO Updates
A.
Updates
- Summer Camps
- Net around $30,000
- 209 camp sessions
- Shout out to Sheyna Ferraro for her work on camps
- Academics
- 1st week of school has gone well
- Logistics like drop off and dismissal are going more smoothly
- Remote Conferencing
- TEA is not funding virtual learning but is providing funding for Remote Conferencing for up to 20 days/student throughout the school year for those experiencing Communicable Diseases such as COVID
- Individual Waivers are available if an individual needs more than 20 days
- New Chief Academic Officer / Deputy Superintendent
- Anika Perkins is an amazing addition to our team
- Staffing Levels - 100% staffed on educational side for both schools
- Premiere Choirs
- SGT and TBC held a retreat last week
- Working diligently on preparing for 2022's World Choir Games in Korea
VII. Governance
A.
Terms
- Tabled until next month
VIII. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:39 PM.
Respectfully Submitted,
Melissa Goodroe
B.
CERTIFICATE AS TO POSTING OR GIVING OF NOTICE
Documents used during the meeting
- TESA-June 2021.pdf
- FWAFA-June 2021.pdf
- TCA+A - June 2021.pdf
- Cash Analysis Board - June 2021.pdf
- TESA-July 2021.pdf
- FWAFA-July 2021.pdf
- TCA+A - July 2021.pdf
- Cash Analysis Board - July 2021.pdf
- August 2021 TCA+A Budget Amendments.pdf
- August 2021 TeSA Budget Amendments.pdf
- August 2021 FWAFA Budget Amendments.pdf